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Assistant Admin Jobs in Toronto, ON (NOW HIRING)

Chicago 58 Food Products

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Administrator Assistant

Woodbridge, ON · On-site

CA$18 - CA$20/hr

We are looking for a dependable, organized, and energetic Administrator Assistant / Shipping Assistant to support our daily operations. This is a hands-on role that combines office administration ...

GHD

Assistant Contract Administrator

Markham, ON · On-site

CA$137K/yr

Our Construction Phase Services group located in our Markham, Whitby, Toronto, and Mississauga Offices is looking for an Assistant Contract Administrator to work as part of a contract administration ...

HDR

Assistant Contract Administrator

Richmond Hill, ON · On-site

HDR is seeking an Assistant Contract Administrator to join the Construction and Field Services team in the Greater Toronto Area to work on provincial and municipal roadway and highway construction ...

Wing Assistant

GTM Sales Associate

Toronto, ON · Remote

Wing Assistant is building the next generation of AI-enabled workforce solutions for growing businesses. We help companies get high-quality support across roles like executive assistance, admin ...

AGENTC REAL ESTATE

Deal Administrator

Toronto, ON

CA$45K - CA$55K/yr

The Deal Administrator is the primary engine of the Deals Department. This role is responsible for ... Administrative Support: Assist the Team Lead with administrative tasks as required during peak ...

Honeycomb Mfg

Netsuite Admin

Whitby, ON

Job Summary The Office Administrator is responsible for ensuring the smooth and efficient operation ... Prepare, organize, and maintain electronic and physical filing systems * Assist with basic ...

Landmark Structures Co

Project Admin

Burlington, ON

The Project Admin will perform the technical and support functions for design/build, self ... Set up and maintain project files. * Assist the Project Manager with completing and maintaining all ...

ABL Employment

Admin Support

Mississauga, ON

CA$21/hr

Full-time position available in Mississauga doing admin support. Our client is a leader in the steel and technology industry. Duties include quoting, invoicing, filing, attending to visitors as ...

Interac Corp.

Executive Assistant

Toronto, ON · Hybrid

A minimum of 5+ years as an executive assistant/administrator and/or Business Manager to senior leaders. Eligibility to work for Interac Corp. in Canada in a full-time capacity. * Strong analytical ...

TalentSphere

Contract Administrator

Toronto, ON · Hybrid

... Admin assistant to their Toronto office to support project teams during the construction phase while gaining mentorship and exposure to high level, confidential government projects. THE ROLE Working ...

Associa

Site Administrative Assistant

Mississauga, ON · On-site

We are looking for a Administrative Assistant/Condominium Property Administrator to join our Mississauga office on permanent basis. Administrative Assistant shall be responsible for effectively and ...

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All JobsAdmin JobsAssistant Admin JobsAssistant Admin Jobs in Toronto, ON

Assistant Admin information

See Toronto, ON salary details

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How much do assistant admin jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for assistant admin in Toronto, ON is $16.45, according to ZipRecruiter salary data. Most workers in this role earn between $14.22 and $18.12 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Toronto, ON?

The most popular types of Admin jobs in Toronto, ON are:

What cities near Toronto, ON are hiring for Assistant Admin jobs?

Cities near Toronto, ON with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Toronto, ON as of August 2026, with employment types broken down into 2% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 4% Hybrid, and 2% Remote job distribution, with an average salary of $34,211 per year, or $16.4 per hour.

Administrator Assistant

Chicago 58 Food Products

Woodbridge, ON • On-site

CA$18 - CA$20/hr

Full-time

Posted 6 days ago

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Job description

We are looking for a dependable, organized, and energetic Administrator Assistant / Shipping Assistant to support our daily operations.

This is a hands-on role that combines office administration, customer service, order processing, and warehouse support. You will help coordinate the daily flow of orders from the time they are received until they are delivered, ensuring accuracy and helping minimize delivery errors.

The ideal candidate is detail-oriented, enjoys multitasking, communicates well with customers and coworkers, and is comfortable working both in an office and warehouse environment.

Key Responsibilities

Administration Assistant & Customer Service

• Answer incoming phone calls professionally.

• Take customer orders by phone and assist walk-in customers.

• Respond to customer inquiries in a courteous and timely manner.

• Perform general administrative and front desk duties.

• Maintain accurate customer and order records.

Order Entry & Order Management

• Enter customer orders accurately into the system.

• Review orders for completeness and accuracy before processing.

• Coordinate with sales staff and warehouse personnel to ensure orders are prepared correctly.

• Verify invoices, packing slips, and shipping documentation.

• Help ensure products are delivered to the correct restaurant or customer.

• Identify and resolve order discrepancies before deliveries leave the warehouse.

• Assist with inventory-related data entry as required.

Shipping & Warehouse Support

• Assist with picking, packing, and preparing orders for delivery.

• Help organize orders by delivery route.

• Ensure drivers have all required paperwork, invoices, and products before departure.

• Support shipping and receiving activities, including loading and unloading deliveries.

• Assist in maintaining an organized, clean, and safe warehouse.

• Lift and move products weighing up to 50 lbs as needed.

Basic Accounting & Administrative Support

• Assist with basic bookkeeping and administrative accounting tasks.

• Enter invoices and maintain accurate records.

• Support filing, document management, and other administrative duties.

• Assist ownership with various office projects as required.

Teamwork

• Work closely with the owners, office staff, warehouse personnel, sales team, and delivery drivers.

• Be willing to assist in different areas of the business when needed.

• Help improve workflow and reduce errors throughout the order fulfillment process.

• Contribute to a positive, team-oriented workplace.

Qualifications

• Previous experience in Office Administration or Customer Service.

• Experience with data entry and basic bookkeeping/accounting.

• Strong attention to detail and organizational skills.

• Comfortable multitasking in a fast-paced environment.

• Excellent verbal and written English communication skills.

• Strong computer skills including Microsoft Excel and Microsoft Word.

• Ability to work independently while contributing to a team.

• Dependable, punctual, and professional.

• Comfortable lifting up to 50 lbs.

• Experience in food distribution, wholesale, logistics, or warehouse operations is considered a strong asset.

Preferred Qualifications

• Experience with inventory management or shipping.

• Knowledge of restaurant or food service operations.

• Experience using accounting or ERP software (QuickBooks, Sage, or similar) is an asset.

What We're Looking For

The ideal candidate is someone who:

• Takes pride in accuracy and organization.

• Enjoys helping customers and coworkers.

• Notices problems before they become bigger issues.

• Can comfortably switch between office work and warehouse support.

• Understands the importance of getting every order right.

• Wants to become a long-term member of a small, supportive team.

Compensation

Hourly Wage / Salary: Competitive and based on experience.


Company Description

Full time position. Medium size food distributor, dealing with Grocery Stores and independent restaurant.