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Assistant Admin Jobs in Kitchener, ON (NOW HIRING)

Liberty Staffing

Midnight Customs Admin

Woodstock, ON · On-site

Maintain accurate customs records and supporting documentation for audit purposes. Assist with post-entry corrections, customs audits, and regulatory inquiries. Key Skills ACE (Automated Commercial ...

Linamar

Human Resources Assistant

Guelph, ON

Job Title: Human Resources Assistant Job Summary The Human Resources Assistant supports the HR ... Administer employee benefits programs, including enrollments and terminations. * Enter data and ...

Rentokil Initial

Administrative Assistant

Milton, ON · On-site

CA$45K - CA$50K/yr

An Administrative Assistant will act as a liaison, providing product/service information, answering ... High school diploma or higher * 3+ years of experience working in a capacity of admin for a small ...

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Assistant Admin information

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Kitchener, ON?

The most popular types of Admin jobs in Kitchener, ON are:

What cities near Kitchener, ON are hiring for Assistant Admin jobs?

Cities near Kitchener, ON with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Kitchener, ON as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 25% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Admin Assistant - 18 Month Contract

Hamilton, ON • On-site

Cascadia Metals
1 - 10 employees
Learn more about Cascadia Metalsexternal

Full-time

Medical, Dental, Vision, Life

Re-posted 2 days ago

Job description

About the job ADMIN ASSISTANT- 18 MONTH CONTRACT

Cascadia Metals stands firm in its founding principles, with a steadfast commitment to success. Our growth is a testament to the dedication of our owners and our ongoing investment in both infrastructure and, more importantly, our people-our valued employees. As we continue to evolve, our strength remains unwavering, driving us to enhance efficiency and embrace progress. With an optimistic outlook on the future, we firmly believe in enduring potential for creative and innovative distribution. Join us at Cascadia Metals, where resilience meets innovation, and together, we shape a dynamic future.

Cascadia Metals is actively seeking qualified candidates for the position of Admin Assistant, to work out of our Hamilton branch. This will be a 18-month contract for a maternity leave. In this role, you will be performing administrative duties. This is a position for someone who has administrative experience. Duties for this position include, but are not limited to:

Responsibilities:

  • Meeting customers with enthusiasm and assisting with their inquiries.
  • Accounts Receivable- Cheque Deposits/ Credit Card Payment Processing through Moneris. Applying AR Payments into Steel Plus as well as releasing orders with payment.
  • Production Scheduling
  • Providing Statements of Accounts and helping with AR questions.
  • Accounts Payable Contact for the Branch
  • Customer Service- PO creating & processing, Creating Sales Order, providing update to customer/Sales Rep. responding to phones and e-mails enquiries, Inventory look ups.
  • Responsible for ordering office and warehouse supplies as needed.
  • Provides assistance to staff, managers and sales reps.
  • Provides standard clerical duties assigned including faxing, copying, mailing and communicating with other branches. Courier, receiving and distributing individual mail.
  • Collecting and completing expenses for office and selecting personnel.

Requirements:

  • Minimum of 1-year experience working in an administrative or receptionist role
  • Post-secondary education is preferred
  • Excellent working knowledge of MS Office - Word, Excel, PowerPoint, and Outlook
  • Strong written and verbal communication skills
  • Strong organizational and analytic skills
  • Ability to work independently
  • Ability to work collaboratively within an office environment

Why Work for Us?

We believe in work that stays at work by offering our employees a work-life balance along with exceptional benefits.

  • Company paid benefits package, including Extended Medical, Dental, Life Insurance and Vision
  • the proper equipment to allow you to succeed in your job
  • an opportunity to grow with a progressive company

While all responses are appreciated only those being considered for interviews will be acknowledged.

Apply