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Assistant Admin Jobs in Kitchener, ON (NOW HIRING)

Rentokil Initial

Administrative Assistant

Milton, ON

CA$45K - CA$50K/yr

An Administrative Assistant will act as a liaison, providing product/service information, answering ... High school diploma or higher * 3+ years of experience working in a capacity of admin for a small ...

ShareWord

Ministry Administrator

Guelph, ON · On-site

THE OPPORTUNITY The Ministry Administrator provides support to approved strategic and operational ... department * Assist in any other tasks regarding administration of GO trips and other ministry ...

Raymond James Ltd.

Assistant

Burlington, ON

Assistant Strong Private Wealth - Raymond James Ltd., Burlington, ON At Raymond James, we develop ... Administer the client onboarding process, including gathering required information, preparing ...

Mattamy Homes

New Home Sales Administrator

Milton, ON · On-site

CA$20 - CA$22/hr

The New Home Sales Administrator plays a key role in delivering a positive customer experience and ... Schedule appointments and assist with coordination of client meetings, tours, and events. * Support ...

401 Auto

Vehicle Rental Administrator

Kitchener, ON · On-site

CA$42K - CA$45K/yr

The Vehicle Rental Administrator is responsible for the day-to-day administration and coordination ... * Assist with special projects and cross-functional initiatives. What You Bring to the Table:

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Assistant Admin information

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Kitchener, ON?

The most popular types of Admin jobs in Kitchener, ON are:

What cities near Kitchener, ON are hiring for Assistant Admin jobs?

Cities near Kitchener, ON with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Kitchener, ON as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 25% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Ministry Administrator

Guelph, ON • On-site

ShareWord Global Canada
See more jobs at ShareWord Global Canadaexternal

Other

Re-posted 12 days ago

Key responsibilities

  • Coordinate the application, selection, and travel arrangements for GO Trips.

  • Monitor and update forms, waivers, and travel documentation in compliance with regulations.

  • Support administrative tasks related to the Global Church Program, including data entry and database management.

Job description

WHO WE ARE

Our roots stretch back to 1911, when we were founded in Canada as an evangelism and Scripture distribution ministry led by a national membership of volunteers. Over the decades our ministry has broadened to inviting women and men of all vocations to share the gospel with innovative new Scripture resources alongside local church partners. In 2015, ShareWord Global was launched to help expand the work in more regions within Canada and around the world.

ShareWord Global (SWG) is a ministry committed to engaging the global Church to do one simple thing: go! Our mission is to ignite and fuel a passion in people’s hearts to share the gospel—training and equipping them, as a community of believers, to effectively introduce people to Jesus through God’s Word. SWG fuels the movement to “go!” and reach more people with the gospel through relational evangelism and training, innovative Scripture resources, and by partnering with local churches worldwide.


WHAT WE DO

Through partnerships with local church and other like-minded ministries, we equip Christians of all nations with evangelism training and Scripture materials, so they can feel more empowered to share the gospel in their communities. We ignite and fuel a passion in people’s hearts to share the gospel as a community of believers. Because together, we can tell the world.


OUR MISSION

We are committed to growing a community of Christians, unleashed to share the Good News of Jesus Christ through a combination of training, Scripture resources, and outreach opportunities.


OUR VISION

Until the Good News that was shared with us, is shared with all.


THE OPPORTUNITY

The Ministry Administrator provides support to approved strategic and operational plans and activities for the areas of Gospel Outreach (GO) Trips and our Global Church Program (GCP). With your support, we’ll see the ministry of ShareWord Global grow and strengthen. Ultimately accountable for the successful completion of GO Trips and smooth administrative processes of our Church Partnership program, the Ministry Administrator is to accomplish their goals by working collaboratively will the ministry division, in addition to the greater staff and volunteer teams.  


Reports to: Director of Ministry/VP of Ministry

Term: Full time

Location: Hybrid 

Vacancy Status: Open


The use of AI technology is not being used in the hiring process.


KEY RESPONSIBILITIES

    GO Trips (45%)

    • Coordinate the Application and Selection processes
    • Monitor and update Forms, Waivers and any selection and processes as regulations and legislation changes (i.e., Police Record Checks, travel advisories, Visas and immunizations, etc.)
    • Manage flight, insurance and travel accommodations in collaboration with designated travel agency and SWG’s leadership
    • Liaise with the in-country host or SWG’s Regional Manager to arrange hotel accommodations for all GO Trip team participants
    • Ongoing communication and coordination with in-country Regional Manager, volunteer GO trip leaders, and relevant Canada-based staff and GO Trip Participants to trouble shoot any challenges or problems that arise in the preparation and planning of the trips. Also act as SWG’s ambassador and answer questions about the GO Trips
    • Reconciling donations per Participant and GO Trip, including preparing invoices as needed and maintaining accurate Raiser’s Edge (Blackbaud) donations and GO Trip “Event Records”
    • Work with appropriate Head Office and field staff in MarCom, field staff, finance teams, and gift processing to ensure all GO trip participants (or potential participants) are brought along with all GO trips plans and promotions including recruitment, marketing and finance
    • Support the collating of trip stories alongside the team based on the needs of the communication department
    • Assist in any other tasks regarding administration of GO trips and other ministry “special” trips (i.e., Major Donors, Set-up)
    • Create, review, and/or rewrite of training materials and/or policies and procedures related to GO Trips as needed
    • Support in the development and execution of the strategy for the recruitment of GO Team participants.
    • Develop strategy and processes to identify GO Team Trip Leaders and build a database of trained and qualified Trip Leaders.
    • Support the implementation of a training program for GO Team Trip Leaders and oversee ongoing Trip Leader training.
    • Liaise with partner organizations in the execution of collaborative GO Team trip initiatives, including the arrangement of travel and execution of trip logistics.
    • Develop and implement a GO Teams trip report that captures all the information required for the Global Church Database
    • Manage and monitor International Trip Schedule on all platforms.
    • Research the EAN region and countries within that region that have been assigned to you, to support strategic decision-making
    • Other related duties as assigned


    GCP Administration (45%)

    • Data Entry
      • Manage the church database, ensuring Church Partners' data is kept current.
      • Add new churches to the database
      • Processing donations from churches
      • Inputting attendance for all Discovery and Ignite events.
      • Creating new constituents in the database.
      • Cost tracking all event materials that are being sent out to each event.
    • Event Coordinator
      • Coordinating all events happening in Both Canada and USA
      • Managing the Ignite trainer's calendar.
      • Coordinating with key stakeholders to ensure all the event needs are met in preparation, during and after events.
      • Manage the backend process for Discovery Events and Ignite events, including:
        • Creating Events in the Database
        • You are the go-between for churches signing up for Discovery and Ignite events.
        • Verifying churches credentials
        • Adding Attendance
    • Customer Service
      • Communicating with Church partners
      • Communicating regularly with key staff to ensure events are on track.
      • Communicating with trainers about upcoming events.
    • Other
      • Create event packages and ensure all pieces are together to be shipped to churches


    General Ministry Support (10%)

    • Assist the ministry director as needed with anything related to the ministry
    • All other duties as assigned


    QUALIFICATIONS & SKILLS

    • A vibrant faith, evident to all through a character which reflects Christ.
    • Possesses a deep appreciation for God’s Word and a passion to see the gospel be shared with the world
    • Able to multi-task and work in fast paced environment
    • Exceptional command of English, including grammar, punctuation, and spelling
    • Ability to work well independently as well as part of a collaborative, cross-departmental team
    • Thrive in supporting many projects at once, while ensuring excellence in all
    • 1-4 years experience or greater in administration and/or project management


    ASSETS

    • A working knowledge of all Microsoft Office and Apple products (Google Drive, MS Word and Excel)
    • Strong organizational and coordination skills with experience in managing and coordinating detail
    • Experience working a non-for-profit, charitable organization, or church
    • Experience with Blackbaud and Raisers Edge products
    • Completed post-secondary education in a relevant field
    • Knowledge of project and event coordination and administration 
    • Experience working with/in churches and denominations
    • 2nd language preferable 


    ShareWord Global is an evangelical Christian ministry, dedicated to sharing the Word of God with the world. As a Christian evangelical ministry, the person in this role must demonstrate a personal commitment to Jesus Christ and identify with our Mission and Statement of Faith.


    As a representative of the Christian principals of ShareWord Global in internal and external interactions, the person in this role commits to forsake what the Scripture describes as sin and embrace what the Scripture describes as obedience in accordance with our Standard of Conduct.


    We offer a competitive compensation package and benefits.


    All applicants are welcome. ShareWord Global is committed to ensuring equal access and participation for people with disabilities. 


    We sincerely thank all those who apply, however only those considered for an interview will be contacted.