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Assistant Admin Jobs in Oneonta, AL (NOW HIRING)

SAIIA

Proposal Administrator

Birmingham, AL · On-site

The Proposal Administrator provides administrative and coordination support to the Preconstruction ... Collect information and assist with preparation and distribution of daily, weekly, monthly, or ...

SAIIA

Proposal Administrator

Birmingham, AL · On-site

The Proposal Administrator provides administrative and coordination support to the Preconstruction ... Collect information and assist with preparation and distribution of daily, weekly, monthly, or ...

SAIIA

Proposal Administrator

Birmingham, AL · On-site

The Proposal Administrator provides administrative and coordination support to the Preconstruction ... Collect information and assist with preparation and distribution of daily, weekly, monthly, or ...

SAIIA

Proposal Administrator

Birmingham, AL · On-site

The Proposal Administrator provides administrative and coordination support to the Preconstruction ... Attend estimating meetings and bid kick-off meetings and assist with tracking follow-up items.

SAIIA

Proposal Administrator

Birmingham, AL · On-site

The Proposal Administrator provides administrative and coordination support to the Preconstruction ... Collect information and assist with preparation and distribution of daily, weekly, monthly, or ...

SAIIA

Proposal Administrator

Birmingham, AL · On-site

The Proposal Administrator provides administrative and coordination support to the Preconstruction ... Collect information and assist with preparation and distribution of daily, weekly, monthly, or ...

SAIIA

Proposal Administrator

Birmingham, AL · On-site

The Proposal Administrator provides administrative and coordination support to the Preconstruction ... Attend estimating meetings and bid kick-off meetings and assist with tracking follow-up items.

SAIIA

Proposal Administrator

Birmingham, AL · On-site

The Proposal Administrator provides administrative and coordination support to the Preconstruction ... Collect information and assist with preparation and distribution of daily, weekly, monthly, or ...

CEI Services

Proposal Administrator

Birmingham, AL · On-site

The Proposal Administrator provides administrative and coordination support to the Preconstruction ... Attend estimating meetings and bid kick-off meetings and assist with tracking follow-up items.

US Heart and Vascular

Medical Assistant

Birmingham, AL · On-site

$16.75 - $21.25/hr

Operate electrocardiogram (EKG), or other equipment to administer routine diagnostic tests ... Completion of a Medical Assistant program * Previous experience in Cardiology Preferred

US Heart and Vascular

Medical Assistant

Birmingham, AL · On-site

$16.75 - $21.25/hr

Operate electrocardiogram (EKG), or other equipment to administer routine diagnostic tests ... Completion of a Medical Assistant program * Previous experience in Cardiology Preferred

UAB NOVA RENT

EXECUTIVE ADMINISTRATOR

Birmingham, AL · On-site

EXECUTIVE ADMINISTRATOR (ID: T237322) Position Summary The University of Alabama at Birmingham (UAB ... Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX ...

HeartPlace, PLLC

Medical Assistant (3242)

Birmingham, AL · On-site

$16.75 - $21.25/hr

Operate electrocardiogram (EKG), or other equipment to administer routine diagnostic tests. * Day off may differ week to week Requirements: * Completion of a Medical Assistant program * Previous ...

Altec

Email Administrator

Birmingham, AL · On-site

Administer and manage Microsoft Exchange Online, including provisioning and management of users, groups, and resources; management of mail-routing rules and connectors, and assist other team members ...

US Heart & Vascular

Medical Assistant (3242)

Birmingham, AL · On-site

$16.75 - $21.25/hr

Operate electrocardiogram (EKG), or other equipment to administer routine diagnostic tests. * Day off may differ week to week Requirements: * Completion of a Medical Assistant program * Previous ...

HeartPlace, PLLC

Medical Assistant (3197)

Birmingham, AL · On-site

$16.75 - $21.25/hr

Operate electrocardiogram (EKG), or other equipment to administer routine diagnostic tests. * Day off may differ week to week Requirements: * Completion of a Medical Assistant program * Previous ...

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All JobsAdmin JobsAssistant Admin JobsAssistant Admin Jobs in Oneonta, AL

Assistant Admin information

See Oneonta, AL salary details

$9

$16

$24

How much do assistant admin jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for assistant admin in Oneonta, AL is $16.83, according to ZipRecruiter salary data. Most workers in this role earn between $13.85 and $18.65 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What cities near Oneonta, AL are hiring for Assistant Admin jobs?

Cities near Oneonta, AL with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Oneonta, AL as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 24% Part Time, 1% Temporary, and 4% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $34,999 per year, or $16.8 per hour.

Proposal Administrator

SAIIA

Birmingham, AL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

Overview

Saiia Construction Company LLC is hiring for a Proposal Adminstrator to be based onsite at Saiia's Corporate Headquarters in Birmingham, AL!

POSITION SUMMARY:

 

The Proposal Administrator provides administrative and coordination support to the Preconstruction and Projects teams, with a primary focus on project pursuits, bids, proposals, and prequalification requirements. This position assists with the preparation and submission of RFQs, RFPs, bids, and other client documents while maintaining accurate records, coordinating deadlines, and providing general administrative support to ensure the team operates efficiently.

The Proposal Administrator works closely with the Proposal Specialist, Estimators, Project Managers, Business Development, Operations, and other internal and external partners.

Company Overview

Founded by Sam Saiia as Birmingham Excavating Co. in 1946, the company now known as Saiia Construction is an industrial heavy civil contractor of choice for the power generation, mineral and aggregate mining, and pulp and paper markets. With more than 630 pieces of construction machinery in our fleet, over 500 employees, and experience working in 11 states, we have the resources and knowledge to complete projects of any scale. As a MasTec Company, we are poised for continued growth and an exciting future!

Saiia Construction is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #16 Top 50 Domestic Heavy Contractors, #13 Transportation Contractor). 


Responsibilities
  • Provide administrative support to the Proposal Specialist, Estimators, Project Managers, and Preconstruction team.
  • Assist with preparation and submission of bids, RFQs, RFPs, and other project pursuits.
  • Review bid and client documents, organize proposal requirements, track action items, and ensure all submission deadlines are met.
  • Assist with completing bid forms, gathering required documents, and coordinating proposal information from internal departments.
  • Attend estimating meetings and bid kick-off meetings and assist with tracking follow-up items.
  • Support company and project prequalification submissions.
  • Maintain company compliance and safety information in Avetta, ISNetworld, and other client systems.
  • Coordinate with insurance agents to obtain certificates of insurance and other documentation required for bids and client prequalifications.
  • Coordinate with the company's surety regarding bid, payment, and performance bonds and assist with ordering bonds as needed.
  • Prepare and maintain the monthly company bonding forecast.
  • Maintain bid and project pursuit information in Salesforce and assist with keeping records accurate and current.
  • Maintain current and completed project resumes and other proposal-related information.
  • Maintain calendars, deadlines, meetings, and other important dates for the department.
  • Collect information and assist with preparation and distribution of daily, weekly, monthly, or other reports as required.
  • Prepare internal and external correspondence and communications as needed.
  • Maintain proposal files, forms, templates, and other department documentation.
  • Coordinate meetings, supplies, documents, and other administrative needs for the department.
  • Assist with special projects for Preconstruction, Business Development, and Operations as needed.
  • Perform other duties as assigned.
  •  

Qualifications

REQUIRED EXPERIENCE, SKILLS, & ABILITIES:

  • Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and the ability to learn additional software and systems as needed.
  • Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
  • High attention to detail and accuracy.
  • Strong written and verbal communication skills.
  • Ability to read, understand, and organize contracts, bid documents, RFPs, RFQs, procedures, and other business documents.
  • Ability to prepare routine reports, correspondence, and professional business documents.
  • Ability to effectively communicate with management, employees, clients, subcontractors, vendors, and other business partners.
  • Ability to collect and organize information from multiple sources.
  • Ability to prioritize work based on urgency and changing business needs.
  • Self-motivated with the ability to work independently and collaboratively.
  • Ability to follow established policies, processes, and procedures while maintaining confidentiality.
  •  

SUPERVISORY RESPONSIBILITIES:

  • This position does not have supervisory responsibilities.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

  • Associate's or Bachelor's degree in Business, Construction Management, Communications, or a related field preferred.
  • 2–3 years of administrative, proposal, construction, or related experience preferred.
  • Equivalent combinations of education and relevant experience will be considered.
  • Construction industry experience preferred
  •  

WORK ENVIRONMENT:

  • Works in an office environment at the corporate office or in the field.
  • Moderate noise levels.

TRAVEL:

  • This position travels to various site locations. Estimated travel requirement 10% of time.

What's in it for you:

Financial Wellbeing

  • Compensation commensurate with experience.
  • 401(k) with company match & Employee Stock Purchase Plan (ESPP)
  • Flexible spending account (Healthcare & Dependent care)

Health & Wellness

  • Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
  • Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

  • Paid Time Off, Paid Holidays, Bereavement Leave
  • Military Leave, including Differential Pay and Benefits Continuation
  • Employee Assistance Program

Planning for the Unexpected

  • Short and long-term disability, life insurance, and accidental death & dismemberment
  • Voluntary life insurance, accident, critical illness, hospital indemnity coverage
  • Emergency Travel Assistance Program
  • Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. 

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

#LI-Onsite

#LI-CL1

Qualifications:

REQUIRED EXPERIENCE, SKILLS, & ABILITIES:

  • Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and the ability to learn additional software and systems as needed.
  • Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
  • High attention to detail and accuracy.
  • Strong written and verbal communication skills.
  • Ability to read, understand, and organize contracts, bid documents, RFPs, RFQs, procedures, and other business documents.
  • Ability to prepare routine reports, correspondence, and professional business documents.
  • Ability to effectively communicate with management, employees, clients, subcontractors, vendors, and other business partners.
  • Ability to collect and organize information from multiple sources.
  • Ability to prioritize work based on urgency and changing business needs.
  • Self-motivated with the ability to work independently and collaboratively.
  • Ability to follow established policies, processes, and procedures while maintaining confidentiality.
  •  

SUPERVISORY RESPONSIBILITIES:

  • This position does not have supervisory responsibilities.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

  • Associate's or Bachelor's degree in Business, Construction Management, Communications, or a related field preferred.
  • 2–3 years of administrative, proposal, construction, or related experience preferred.
  • Equivalent combinations of education and relevant experience will be considered.
  • Construction industry experience preferred
  •  

WORK ENVIRONMENT:

  • Works in an office environment at the corporate office or in the field.
  • Moderate noise levels.

TRAVEL:

  • This position travels to various site locations. Estimated travel requirement 10% of time.

What's in it for you:

Financial Wellbeing

  • Compensation commensurate with experience.
  • 401(k) with company match & Employee Stock Purchase Plan (ESPP)
  • Flexible spending account (Healthcare & Dependent care)

Health & Wellness

  • Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
  • Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

  • Paid Time Off, Paid Holidays, Bereavement Leave
  • Military Leave, including Differential Pay and Benefits Continuation
  • Employee Assistance Program

Planning for the Unexpected

  • Short and long-term disability, life insurance, and accidental death & dismemberment
  • Voluntary life insurance, accident, critical illness, hospital indemnity coverage
  • Emergency Travel Assistance Program
  • Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. 

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

#LI-Onsite

#LI-CL1

Education:UNAVAILABLEEmployment Type: FULL_TIME

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