Assistant Accounts Payable Manager Jobs in San Ramon, CA

SENIOR ACCOUNTS PAYABLE SPECIALIST - FULL TIME  CONTRACTOR

The Senior Accounts Payable Specialist is an integral part of an accounting team and will be responsible for full cycle A/P.  This position reports to the Accounts Payable Manager and uses judgment and independent decision-making while following manager's instructions related to SOX, corporate policies and applicable government regulations, and daily tasks and assignments.  We are seeking an individual who is articulate, professional, has strong attention to detail and can work in a fast-paced and growing organization.  In addition, this person needs to be agile and be able to adjust to changing environments as new processes are being implemented.

Responsibilities:

• Ensure all vendor invoices are booked and allocated accurately with sufficient evidence in compliance with GAAP and company policy.
• Process two-way and three-way match of invoices in CorPay in paperless environment.
• Ensure proper documentation is attached to invoices for approval, payment authorization and auditing purposes.
• Research and partner with employees and vendors to resolve invoice and purchase order discrepancies.
• Correspond with vendors regarding invoices, payments, and other finance-related inquiries.
• Reconcile vendor statements.
• Support accurate and timely completion of A/P month, quarter, and year-end close. This includes reviewing monthly vendor statements, open POs, accruals, and reconciling goods received but not invoiced (GRNI).
• Assist with weekly processing of cash disbursements, including preparation of ACH and wire batches.
• Support interim and year-end audit process (internal and external).
• Collaborate with Procurement Department to maintain an accurate and up-to-date vendor database ensuring all vendor documentation and tax forms are current.
• Assist in the preparation of annual 1099 reporting to IRS. Ensure vendors are properly flagged in CorPay and Microsoft Dynamics Business Central.
• Identify and escalate priority issues timely with management.
• Handle tax-related matters and support compliance with local, state, and federal regulations.
• Assist A/P Manager in generating and maintaining various reports, including vendor aging reports, payment analysis, and month-end closing reports.
• Review A/P Aging Report and weekly payment batch reports to monitor outstanding balances and ensure timely processing.
• Other tasks as assigned.

Qualifications:

• Bachelor's Degree in Accounting, Finance or Business Administration.
• Minimum of five years A/P experience.
• High attention to detail and accuracy.
• Ability to be organized and manage multiple projects while exemplifying stellar interpersonal skills.
• Excellent communication skills (oral and written).
• Proficiency with Microsoft Office (Outlook, Word & Excel) and Acrobat DC.
• Experience with CorPay and Microsoft Dynamics Business Central is a plus.
• Ability to work with high volume of transactions in a fast-paced environment.
• An aptitude for learning and managing ERP data structures and reporting capabilities.
• Results and goal-oriented mindset with an opportunistic eye towards process improvements.
• Strong ability to prioritize and organize work. Agility to adjust quickly to new priorities.
• Ability to collaborate and communicate effectively.

Pay Range: $60 - $95 per hour

Contract Duration: 6 months- 1 Year 

Total number of hours (per week): Maximum of 40 hours per week

This role is open to individual contractors only. Recruitment agencies: please do not contact us or submit candidates.