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Assist Office Manager Jobs (NOW HIRING)

Nationwide Vision

Assistant Office Manager

Phoenix, AZ · On-site

Assistant Office Manager Company: Nationwide Vision Location: Phoenix, AZ - Arcadia office Perks * Full Benefits Package - Medical, Vision, Dental and Life Insurance * 401k + Employer Matching * Paid ...

Finnin Kia

Assistant Office Manager

Dubuque, IA · On-site

An Assistant Office Manager at a car dealership supports the Office Manager/Controller in overseeing daily administrative and accounting operations, including processing vehicle deals, managing ...

Kona Ice

Assistant Office Manager

Summerset, SD

Assistant Office Manager Responsibilities: Answer customer phone calls and emails Provide pricing & book events Schedule & confirm events Assist owners with daily tasks Prepare/deliver supplies as ...

Kona Ice

Assistant Office Manager

Clarksville, IN

Assistant Office Manager Responsibilities: Answer customer phone calls and emails Provide pricing & book events Schedule & confirm events Assist owners with daily tasks Prepare/deliver supplies as ...

Finnin Kia

Assistant Office Manager

Dubuque, IA · On-site

An Assistant Office Manager at a car dealership supports the Office Manager/Controller in overseeing daily administrative and accounting operations, including processing vehicle deals, managing ...

Corner Dental

Assistant Office Manager

Toledo, OH · On-site

Overview Assistant Office Manager Location: Corner Dental Locations - Local Travel Required Job Type: Full-time About Us At our practice, patient care comes first-every visit, every time. Guided by ...

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Assist Office Manager information

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$51.5K

$77.5K

How much do assist office manager jobs pay per year?

As of Sep 13, 2026, the average yearly pay for assist office manager in the United States is $51,476.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $59,000.00 per year, depending on experience, location, and employer.

What does an assist office manager do?

An Assist Office Manager supports the Office Manager in running daily administrative operations within an office environment. Their duties often include organizing files, scheduling meetings, handling correspondence, and assisting with basic bookkeeping or supply management. They act as a key point of contact for staff and visitors, ensuring the office runs smoothly and efficiently. Additionally, they may be responsible for helping implement office policies and procedures as directed by the Office Manager.

What are the key skills and qualifications needed to thrive as an assist office manager, and why are they important?

To thrive as an Assist Office Manager, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a proactive attitude help you manage competing priorities and support the office team effectively. These skills and qualities ensure smooth office operations, enabling the organization to function efficiently and productively.

What are some common challenges assist office managers face when supporting multiple departments?

Assist Office Managers often juggle requests from different departments, which can make prioritizing tasks and managing time challenging. Balancing administrative duties, such as scheduling, correspondence, and supply management, with urgent, department-specific needs requires strong organizational skills and clear communication. Effective collaboration and setting expectations with each team help ensure all responsibilities are met without becoming overwhelmed.

What is the difference between Assist Office Manager vs Office Coordinator?

AspectAssist Office ManagerOffice Coordinator
ResponsibilitiesSupports office management, handles administrative tasks, assists with team coordinationManages daily office operations, schedules, and communication
Required SkillsAdministrative skills, communication, organizationOrganization, multitasking, communication
Work EnvironmentOffice setting, supporting managersOffice setting, coordinating daily activities
CertificationsTypically none required, some administrative certifications

The Assist Office Manager and Office Coordinator roles both support office functions, but the Assist Office Manager often assists higher-level management and handles more complex tasks. The Office Coordinator focuses on daily operations and communication. Both roles require strong organizational and communication skills, making them closely related in the office environment.

What cities are hiring for Assist Office Manager jobs?

Cities with the most Assist Office Manager job openings:

What states have the most Assist Office Manager jobs?

States with the most job openings for Assist Office Manager jobs include:

What are popular job titles related to Assist Office Manager jobs?

For Assist Office Manager jobs, the most frequently searched job titles are:

Assist Office Manager jobs near you

Assistant Office Manager

Phoenix, AZ • On-site

Nationwide Vision
Retail • 1 - 5K employees
Learn more about Nationwide Visionexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Nationwide Vision rating

5.2

Company rating: 5.2 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Job Title: Assistant Office Manager
Company: Nationwide Vision
Location: Phoenix, AZ - Arcadia office

Perks

  • Full Benefits Package - Medical, Vision, Dental and Life Insurance
  • 401k + Employer Matching
  • Paid Time Off (PTO) and Paid Holidays
  • Paid Maternity Leave
  • Competitive Base Pay
  • Employee Discounts

 Hours:

  • Full Time
  • Our offices are open Monday-Friday 8am-7pm, Saturday 8am-4pm (daily hours vary by location)
    • You may need to work a little earlier and/or later as needed
    • You will not work all of these hours, but you must have open availability to work any shift within these hours

SUMMARY   

An Assistant Office Manager is a highly engaged leader that possess a high level of acuity in business acumen and is focused on developing a patient-focused team that is goal oriented. 

ESSENTIAL DUTIES AND RESPONSIBILITIES  

  • Effective execution of Total Patient Experience (TPE). 
  • Develop and maintain a good working relationship with doctor/doctors associated with office location. 
  • Enforce all corporate policies and procedures. 
  • Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. 
  • Assist with executing day-to-day operations of the office. Examples include: Monitor and assist with office flow, supply inventory, team member training and other duties as assigned or needed within the office. 
  • Assist leading the office by guiding them to success through focused support and coaching as directed by the Office Manager. 
  • Handle team member and patient questions in the absence of the Office Manager. 

QUALIFICATIONS 

  • Previous medical office experience preferred; previous leadership experience strongly preferred. 
  • Minimum of 1 year in a position interacting with customers/patients or the equivalent combination of education and experience 
  • Favorable result on background check as required by state 
  • Must be able to provide proof of identity and right to work in the United States 

EDUCATION AND/OR EXPERIENCE 

  • High school diploma or GED required. 

LICENSES AND CREDENTIALS 

  • ABO and NCLE certifications preferred but not required. 

SYSTEMS AND TECHNOLOGY  

  • Proficient in Microsoft Excel, Word, PowerPoint, Outlook 

PHYSICAL REQUIREMENTS 

  • This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. 

If you need assistance with this application, please contact (636) 227-2600. Please do not contact the office directly - only resumes submitted through this website will be considered. 

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. 

NOTE: Job descriptions are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. 

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