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Archive Assistant Jobs in Minnesota (NOW HIRING)

Merchants Bank

Trust Operations Assistant

Winona, MN · On-site

$18.99 - $22.31/hr

Process and archive client documents and closed accounts * Document account files following client ... Set up new accounts and assist with collection of assets * Assist with preparation of reports and ...

University of Minnesota

Research Assistant

Minneapolis, MN · On-site

$18 - $21/hr

... archiving tasks * Support data analysis tasks as needed * Transcribe focus group and interview data ... * Assist intervention facilitators with research tasks including reporting requirements, overseeing ...

Nahan

Account Coordinator

Saint Cloud, MN · On-site

$19.75 - $25.75/hr

... archiving. * Assist the Client Services Team with post-production activities, including but not limited to, sample receipt, routing, and shipping, and preparing and delivering reports to clients ...

Nahan

Account Coordinator

Saint Cloud, MN · On-site

$19.75 - $25.75/hr

... archiving. * Assist the Client Services Team with post-production activities, including but not limited to, sample receipt, routing, and shipping, and preparing and delivering reports to clients ...

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Archive Assistant information

What is an archive assistant?

Archive Assistants are professionals who help organize, maintain, and preserve historical documents, records, and other archival materials. They assist archivists in cataloging items, retrieving records for users, and ensuring that materials are properly stored for long-term preservation. Archive Assistants may also help with digitization projects and provide support to researchers who need access to specific documents. Their role is essential in keeping archives accessible and well-maintained for both current and future use.

What are the key skills and qualifications needed to thrive as an archive assistant, and why are they important?

To thrive as an Archive Assistant, you need strong organizational abilities, attention to detail, and a background in information management or a related field, often supported by relevant qualifications or experience. Familiarity with cataloguing software, digital archiving systems, and database management is typically required. Excellent communication, teamwork, and problem-solving skills set outstanding Archive Assistants apart. These skills ensure the accurate preservation, retrieval, and accessibility of important records and materials for organizations and researchers.

What are some common challenges archive assistants face when managing large collections, and how can they overcome them?

Archive Assistants often encounter challenges related to organizing, cataloging, and preserving a high volume of diverse materials. Managing large collections requires strong attention to detail, effective time management, and the ability to use archival databases efficiently. To overcome these challenges, it's important to follow standardized procedures, regularly update catalog records, and collaborate closely with archivists and other team members. Additionally, keeping up with best practices in preservation and digital archiving can help maintain the integrity and accessibility of collections.

What is the difference between Archive Assistant vs Records Clerk?

AspectArchive AssistantRecords Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentLibraries, archives, museums, government agenciesOffices, government agencies, healthcare facilities
Job DutiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across administrative and clerical settings

Both roles involve handling records, but Archive Assistants focus on preserving and organizing archival materials, often in specialized environments. Records Clerks primarily manage day-to-day document processing in office settings. While their skills overlap, their work environments and specific duties differ.

What are the most commonly searched types of Archive jobs in Minnesota?

The most popular types of Archive jobs in Minnesota are:

What cities in Minnesota are hiring for Archive Assistant jobs?

Cities in Minnesota with the most Archive Assistant job openings:

Archive Assistant jobs near you
Infographic showing various Archive Assistant job openings in Minnesota as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Trust Operations Assistant

Merchants Bank

Winona, MN • On-site

$18.99 - $22.31/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 23 days ago

Job description

Merchants Bank, Winona, an opening for a Trust Operations Assistant. Hours are generally 8:00am - 4:30pm Monday - Thursday and 8:00am - 5:00pm on Friday.
This position provides a variety of operational duties associated with trusts and investment accounts and giving exceptional customer service to clients. Duties also include preparing new account documents, managing client cash flows, balancing accounts, processing distributions, working with tax information and preparation and preparing reports.
Must have experience working with Microsoft Suite programs, able to communicate effectively, be detail oriented and organized, and have customer service experience. Familiarity with bookkeeping, accounting and investment concepts preferred. Post secondary degree preferred.
Merchants Bank offers competitive wages and benefits for our full-time employees including health, dental, life, disability and vision insurance; flexible spending accounts, 401(k) and ESOP retirement plans; bonus plan; paid time off; tuition reimbursement; and a variety of voluntary supplemental insurance options.
Please click on Apply Now or apply in person at Merchants Bank, Winona (102 E 3rd Street). Questions can be emailed to hr@merchantsbank.com. Merchants Bank is an Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities.
Job Summary:
The primary role of the Trust Operations Assistant will be to assist with day-to-day operations associated with handling client accounts and delivering exceptional customer experience to clients.
Essential Responsibilities:
As directed by experienced trust personnel, assist with and complete administrative and operational tasks associated with trusts and investment accounts including but not limited to the following:
  • Answer phones and serve as the first impression for communication with clients
  • Handle departmental mail inflows and outflows
  • Completion of internal documents, client correspondence, reports, and meeting minutes
  • Assist in completion of internal reviews and reports
  • Process and archive client documents and closed accounts
  • Document account files following client interactions and meetings with Trust Officers
  • Prepare new account documents for signature
  • Set up new accounts and assist with collection of assets
  • Assist with preparation of reports and client meeting materials
  • Obtain tax identification numbers
  • Verify vendor account statements and invoices
  • Assist with regular balancing of accounts and reconciliations
  • Work with spreadsheets, software systems, tickler systems, and electronic file transfer systems
  • Handle state tax withholdings, tax ledgers, dividend reporting, contributions and distributions within investment accounts and transfers between accounts
  • Assist with posting transactions and managing ACH payments
  • Assist with monitoring and managing client account cash flows
  • Process monetary distributions associated with client accounts and corresponding documentation
  • Assist with collection of information for tax return preparation and coordinate tax filings
  • Assist with management of securities movement between bank and securities custodian
  • Assist with rebalancing investment accounts and trading as directed by Trust Officers
  • Serve as back-up to other department team members
  • Communicate with clients and refer or escalate to Trust Officers as appropriate
  • Perform other duties as directed by Trust Department Manager, Trust Officers and other experienced personnel of the Trust Department.

Additional Expectations:
  • Regular and dependable attendance
  • Contribute to a positive work environment
  • Greet internal and external customers in a friendly and outgoing manner
  • Ensure internal and external customers receive outstanding service experiences
  • Timely completion of appropriate online compliance module requirements

Skills and Abilities Required:
High school diploma or equivalent. Post secondary degree preferred. Minimum of one year experience in customer service or related field required. Experience in financial, banking, accounting, legal or related industry preferred. Familiarity with investment, accounting, or bookkeeping concepts preferred.
The ideal candidate will be detail oriented, organized, task driven, and good with numbers, calculations, cash flows, and balancing accounts. The ideal candidate will be able to manage time and work efficiently in a fast-paced environment. The ideal candidate will have an ability to solve problems and be able to work independently within a team environment. The ideal candidate will have excellent written and oral communication skills and be able to communicate clearly while interacting with customers. The ideal candidate will have strong computer and technical skills including use of Microsoft Word, Excel, Outlook, and PowerPoint. The ideal candidate must be able to recognize, protect and maintain the confidential nature of our client relationships.
Working Conditions:
Work is performed inside mostly at a desk or at a computer. Will have contact with customers, public, and co-workers, and is to conduct relationships in a manner that will enhance the professional image of the bank and Trust Department. Low noise level with no exposure to environmental hazards such as chemicals.
Physical Demands:
Work will be performed sitting at a desk; very low degree of lifting, generally not over 10 pounds in weight or pressure. Position will require average finger dexterity to operate normal office equipment, such as computer, scanner, phone, copier, etc.
Relationships:
Supervised by the Trust Department Operations Team Lead but will be expected to take direction from and work effectively with other senior personnel for fulfillment of functions and responsibilities.

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