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Archive Assistant Jobs in Minnesota (NOW HIRING)

PLANIT Group

Administrative Assistant

Eagan, MN · On-site

$18.25 - $24.75/hr

Administrative Assistant - on-site Eagan MN. Possibility for some Telework Summary: Provides ... signatures, archive employee e-documents • Exercises discretion in handling a variety of ...

PLANIT Group

Administrative Assistant

Saint Paul, MN · On-site

$18.25 - $24.50/hr

Administrative Assistant Provides administrative support in a variety of functions to an executive ... signatures, archive employee e-documents • Exercises discretion in handling a variety of ...

360 Communities

Administrative Assistant

Burnsville, MN · On-site

$21 - $22.25/hr

Desired qualifications include a bachelor's degree along with 3-5 years of administrative assistant ... Record, finalize, and archive meeting minutes in a timely manner. * Maintain up-to-date board and ...

360 Communities

Administrative Assistant

Burnsville, MN · On-site

$18.50 - $25/hr

Desired qualifications include a bachelor's degree along with 3-5 years of administrative assistant ... Record, finalize, and archive meeting minutes in a timely manner. * Maintain up-to-date board and ...

360 Communities

Administrative Assistant

Burnsville, MN · On-site

$18.50 - $25/hr

Desired qualifications include a bachelor's degree along with 3-5 years of administrative assistant ... Record, finalize, and archive meeting minutes in a timely manner. * Maintain up-to-date board and ...

360 Communities

Administrative Assistant

Burnsville, MN · On-site

$18.50 - $25/hr

Desired qualifications include a bachelor's degree along with 3-5 years of administrative assistant ... Record, finalize, and archive meeting minutes in a timely manner. * Maintain up-to-date board and ...

ROERS COMPANIES

Executive Assistant

Plymouth, MN · On-site

$70K - $921K/yr

... the archive folders, and following cyber risk prevention best practices. * Open, sort, and ... Maintain shared task boards. * Assist executive with any IT needs. * Greet visitors and determine ...

Roers Companies

Executive Assistant

Plymouth, MN · On-site

$70K - $921K/yr

... the archive folders, and following cyber risk prevention best practices. * Open, sort, and ... Maintain shared task boards. * Assist executive with any IT needs. * Greet visitors and determine ...

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Archive Assistant information

What is an archive assistant?

Archive Assistants are professionals who help organize, maintain, and preserve historical documents, records, and other archival materials. They assist archivists in cataloging items, retrieving records for users, and ensuring that materials are properly stored for long-term preservation. Archive Assistants may also help with digitization projects and provide support to researchers who need access to specific documents. Their role is essential in keeping archives accessible and well-maintained for both current and future use.

What are some common challenges archive assistants face when managing large collections, and how can they overcome them?

Archive Assistants often encounter challenges related to organizing, cataloging, and preserving a high volume of diverse materials. Managing large collections requires strong attention to detail, effective time management, and the ability to use archival databases efficiently. To overcome these challenges, it's important to follow standardized procedures, regularly update catalog records, and collaborate closely with archivists and other team members. Additionally, keeping up with best practices in preservation and digital archiving can help maintain the integrity and accessibility of collections.

What are the key skills and qualifications needed to thrive as an archive assistant, and why are they important?

To thrive as an Archive Assistant, you need strong organizational abilities, attention to detail, and a background in information management or a related field, often supported by relevant qualifications or experience. Familiarity with cataloguing software, digital archiving systems, and database management is typically required. Excellent communication, teamwork, and problem-solving skills set outstanding Archive Assistants apart. These skills ensure the accurate preservation, retrieval, and accessibility of important records and materials for organizations and researchers.

How do you become an archive assistant?

To become an archive assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and research skills. Relevant experience with records management, familiarity with archival software, and attention to detail are also important; some positions may require a degree in history, library science, or a related field.

What is the difference between Archive Assistant vs Records Clerk?

AspectArchive AssistantRecords Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentLibraries, archives, museums, government agenciesOffices, government agencies, healthcare facilities
Job DutiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across administrative and clerical settings

Both roles involve handling records, but Archive Assistants focus on preserving and organizing archival materials, often in specialized environments. Records Clerks primarily manage day-to-day document processing in office settings. While their skills overlap, their work environments and specific duties differ.

What are the most commonly searched types of Archive jobs in Minnesota? The most popular types of Archive jobs in Minnesota are:
What cities in Minnesota are hiring for Archive Assistant jobs? Cities in Minnesota with the most Archive Assistant job openings:
Archive Assistant jobs near you
Infographic showing various Archive Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

AY Student Archives Processing and Digitization Assistant (WS-ST1)

St Olaf College

Northfield, MN • On-site

$12 - $13/hr

Part-time

Posted 9 days ago

Job description


Job Title: NAHA Archives Assistant (WS-ST1)
Classification: Student Employee (non-exempt)
Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057
If the position requires the student to work off campus, provide the name and address here:
Department Name: Norwegian-American Historical Association
Unit Number (5 digits): 23096
Length of Position: See Employment Authorization
Contact Person/Supervisor: Archivist for the Norwegian-American Historical Association
Wage Range: $12.00-13.00/hour
Description of the Position: (Purpose of the Position):
Assist the Archivist of the Norwegian-American Historical Association (NAHA) in sharing archival materials that document the Norwegian-American immigrant experience.
Transferable Skills:
Develop transferable skills in communications, public history, and digital media
Learn about archival processing, cataloging, digitization, and best practices
Duties and Responsibilities:
The Norwegian-American Historical Association Archives Assistant will help catalog, digitize, and create metadata for materials related to Norwegian-American experience in the United States and Canada. Tasks will include scanning, creating metadata, quality checking metadata records and image files, processing, and cataloging existing collections.
Qualifications: (Education/Experience/Skills)
No prior experience is required, training will be provided.
Physical and Environmental Factors:
This position requires crouching, kneeling/crawling, stooping, twisting/pivoting, climbing/balancing, reaching overhead, grasping/handling, pushing/pulling, and lifting and carrying objects up to 50 lbs. to perform the essential functions. It also requires exposure to loud noise and rare exposure to respiratory factors and heights or cramped quarters to perform the essential functions. Candidates must possess the ability to safely perform the physical work required of all duties with or without reasonable accommodation.
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.

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