Ap Operations Associate Jobs in Austin, TX (NOW HIRING)

The opportunity

We are seeking a detail-oriented and organized Accounts Payable (AP) Specialist to join our growing North America (NA) team in Austin. Reporting to the NA Accounting Manager, you will be responsible for the full-cycle AP process, ensuring that all vendor invoices are processed accurately and payments are distributed on time. The ideal candidate is a problem-solver who enjoys building positive relationships with vendors and thrives in a fast-paced environment.

About Infravision

Infravision is a high growth technology enabled services company specializing in aerial robotics and software solutions for the transmission industry with a focus on increasing grid capacity and automating power line construction. Infravision's mission is to deliver solutions to modernize and decarbonise the power grid and accelerate the world's transition to renewable energy transition. Trusted by some of the world's largest electric utility companies, Infravision's technologies and services are at the cutting edge of transmission and power grid modernization and digitisation. This is an exciting time to join Infravision as we are scaling our business globally. Infravision operates across Australia, the United States of America and most recently India. There are lots of opportunities for you to have an influence and impact from day one. At Infravision we aim to have a positive impact on our people, customers and the environment.

Why work for Infravision

• Join a mission driven organization and make a meaningful impact on climate change and decarbonising the global electric grid.
• Competitive salary and benefits.
• Equity Ownership. Our employees are able to participate in the Company's employee share option plan and share in the benefits of growing a successful technology company.
• Collaborative and energizing environment. We have an enjoyable, dynamic and collaborative work environment.

What you'll do

• Review, code, and enter a high volume of vendor invoices into the accounting system with high accuracy
• Perform three-way matching (Purchase Order, Receiving Report, and Invoice) to ensure consistency and resolve any discrepancies
• For service-based invoices, ensure that invoice amounts and terms align with the approved Purchase Order (PO) before processing
• Prepare and execute weekly payment runs via ACH, wire transfers, and checks.
• Act as the primary point of contact for vendor inquiries, reconcile monthly statements, and maintain updated vendor files (including W-9s)
• Assist the accounting team with month-end closing tasks, including accruals and account reconciliations
• Assist in the preparation and filing of annual 1099 forms.
• Act as the primary administrator for the corporate card platform (Brex), issuing new cards and setting spend limits
• Review all credit card transactions daily to ensure they are assigned to the correct General Ledger (GL) codes, departments, and projects
• Perform monthly reconciliations of the corporate credit card statements against the GL to ensure the balance sheet is accurate
• Follow up with cardholders to collect missing receipts and ensure all spending adheres to the company's Travel & Expense (T&E) policy

What we are looking for

• Growth-minded: Experienced in their speciality field but hungry for continuous learning and improvement
• Industry-seasoned: has already spent time supporting the electric power / cleantech industries
• Self-starter: willing to dig into new concepts, make recommendations with limited information, and be highly effective with minimal direction and supervision
• Systems thinker: a love for efficiency, ensuring that processes work well together to streamline commercial operations
• Focused: we are a small team with many competing priorities. To be effective in this role you need to be able to isolate where you can have the greatest impact and rigorously prioritize.
• Willingness to travel: we operate throughout the United States, Canada, India and Australia and employees are required to travel from time to time.

Required Qualifications and Experience

• Associate / bachelor's degree in accounting / finance preferred
• 3+ years in a dedicated Accounts Payable role. Direct experience managing corporate credit card programs is highly preferred
• Clear understanding of the relationship between the Balance Sheet and P&L as it relates to accrual accounting
• Proficiency in ERP systems (NetSuite, a plus)
• Experience with expense management tools
• Ability to firmly but professionally enforce expense policies with employees at all levels, including executives

Next Steps

Click on the Apply button to start your journey and join the Infravision team today.

Find out more about Infravision

If you'd like to delve deeper into the world of Infravision, we invite you to stay connected with our latest updates, news, and insights by following our social media channels and visiting our website https://infravision.com.au/.

Diversity and inclusion

At Infravision, diversity and inclusion are integral to our culture. We welcome applicants from all backgrounds, fostering an inclusive environment where unique perspectives are valued. Our competitive compensation package, including Employee Share Options, reflects our commitment to recognising and rewarding talent.

We support flexible work arrangements for a harmonious work-life balance.

Infravision is a proud veteran employer, with up to 40% of our workforce being from former armed forces backgrounds.