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Ap Assistant Jobs in Georgia (NOW HIRING)

Advanced Systems, INC - General Contractors

Be Seen First

AP Assistant/Office Administrator

Woodstock, GA · On-site

$45K - $55K/yr

Greet and assist office visitors, clients, and vendors. * Maintain the Accounts Payable e-mail in Microsoft Office 365. * Input all invoices into QuickBooks & put invoices in Project Managers folders.

CFS

AP Administrator

Lithonia, GA · On-site

$18 - $25/hr

Reconcile vendor account balances with monthly statements and follow up as needed. * Assist with various accounting functions, audits, and special projects. Minimum Qualifications for the AP ...

CFS

AP Administrator

Lithonia, GA · On-site

$18 - $25/hr

Reconcile vendor account balances with monthly statements and follow up as needed. * Assist with various accounting functions, audits, and special projects. Minimum Qualifications for the AP ...

Dixie Plywood & Lumber Co

AP Clerk

Savannah, GA

$18 - $22.50/hr

Calculations of functional discounts for several vendors * Assist with other projects as needed * Previous experience in accounting, preferably in an AP position * Knowledge of DMSI/Agility a plus

Galaxy Service Partners

Sr. AP Manager

Atlanta, GA · Remote

$63K - $86K/yr

Develop and monitor KPIs, dashboards, and reporting metrics related to AP performance. * Assist with internal and external audits. Qualifications Required * Bachelor's degree in Accounting, Finance ...

BRADLEY DIXIE COMPANIES

AP Clerk

Savannah, GA · On-site

$18 - $22.50/hr

Calculations of functional discounts for several vendors * Assist with other projects as needed * Previous experience in accounting, preferably in an AP position * Knowledge of DMSI/Agility a plus

YKK AP America

ASSISTANT PROJECT MANAGER

Atlanta, GA · On-site

YKK AP America provides employees with a comprehensive benefits package designed to provide the ... * Assist Project Managers with assembling and sending project submittal documents and managing ...

YKK AP America

MATERIAL HANDLER-SHIPPING

Dublin, GA · On-site

$17.88 - $21.35/hr

YKK AP America provides employees with a comprehensive benefits package designed to provide the ... Performs daily maintenance and inspection of forklift. * Assist in loading and unloading of inbound ...

C2 EDUCATIONAL SYSTEMS INC

AP Subject Tutor

Cumming, GA · On-site

$21 - $30/hr

We assist with multiple educational needs such as College Test Prep, AP Exam, College Essay, and College Admissions. In addition, we offer tutoring for K-12 and AP/Summer Boot Camps. Job Purpose: To ...

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Ap Assistant information

What are the key skills and qualifications needed to thrive as an AP Assistant, and why are they important?

To thrive as an AP (Accounts Payable) Assistant, you need a solid understanding of basic accounting principles, attention to detail, and often an associate’s degree in accounting or finance. Familiarity with accounting software like QuickBooks, SAP, or Oracle, as well as proficiency in Microsoft Excel, is typically required. Strong organizational skills, time management, and effective communication help you manage deadlines and collaborate with vendors and internal teams. These competencies ensure accurate processing of invoices and payments, minimizing errors and supporting the financial health of the organization.

What is the difference between Ap Assistant vs Accounts Payable Clerk?

AspectAp AssistantAccounts Payable Clerk
CredentialsHigh school diploma; some roles may require basic accounting knowledgeHigh school diploma; familiarity with accounting software
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, handling invoice processing and payments
Employer & IndustryBusinesses, finance departments, accounting firmsCorporations, small businesses, finance departments
Common Search & ComparisonOften compared for entry-level accounting support rolesMore specialized in invoice and payment processing

The Ap Assistant and Accounts Payable Clerk roles share similarities in supporting accounting functions and working in office environments. However, the Ap Assistant typically provides broader administrative support within the accounting department, while the Accounts Payable Clerk focuses specifically on processing invoices and managing payments. Both roles are essential in finance operations but differ in scope and specialization.

What are some common challenges Accounts Payable Assistants face when managing invoice processing, and how can they effectively overcome them?

Accounts Payable Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy in data entry, and meeting tight payment deadlines. To effectively manage these tasks, it’s important to develop strong organizational skills, use automated accounting software, and communicate clearly with vendors and internal teams to resolve discrepancies promptly. Staying proactive and detail-oriented can help minimize errors and improve workflow efficiency, making invoice processing smoother and more reliable.

What are AP Assistants?

AP Assistants, or Accounts Payable Assistants, are professionals responsible for managing and processing invoices, payments, and other financial transactions within an organization. Their primary duties involve verifying and reconciling bills, maintaining financial records, and ensuring timely payments to vendors and suppliers. They play a crucial role in supporting the accounting department by helping maintain accurate and up-to-date accounts payable records. Attention to detail, organizational skills, and familiarity with accounting software are important for this role.
What are the most commonly searched types of Ap jobs in Georgia? The most popular types of Ap jobs in Georgia are:
What cities in Georgia are hiring for Ap Assistant jobs? Cities in Georgia with the most Ap Assistant job openings:
Ap Assistant jobs near you
Infographic showing various Ap Assistant job openings in Georgia as of July 2026, with employment types broken down into 62% Full Time, 34% Part Time, 1% Temporary, and 3% Contract. Highlights an 59% Physical, 3% Hybrid, and 38% Remote job distribution.
AP Assistant/Office Administrator

AP Assistant/Office Administrator

Advanced Systems, INC - General Contractors

Woodstock, GA • On-site

$45K - $55K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

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After you apply to this job, you can share why you’re interested to jump to the top of the candidate list.

Job description

Job Responsibilities

  • Answer incoming calls on multiple line phone.
  • Greet and assist office visitors, clients, and vendors.
  • Maintain the Accounts Payable e-mail in Microsoft Office 365.
  • Input all invoices into QuickBooks & put invoices in Project Managers folders.
  • Ensure all necessary backups including any required waivers are received.
  • Input expense reports into QuickBooks weekly & ensure they are approved by Project Managers.
  • Distribute invoice folders weekly to Project Managers.
  • Handling hotel & vehicle reservations for employees and subcontractors.
  • Input POs/customer jobs into QuickBooks from PO log.
  • Purchasing job materials/phone sales.
  • Assist Controller with reconciling accounts.
  • Complete Location of Employees Log on a weekly basis & provide info to Controller for payroll.
  • Set up and maintain Vendor Records (i.e., Certificates of Insurance, W-9, address/ph# info...etc.).
  • Provide administrative assistance to the entire office team.
  • Maintain office equipment including copiers, scanners/printers & phone systems.
  • Maintain inventory of office supplies (including supplies necessary for office equipment).
  • Keep track of inventory of company apparel for employees.
  • Print & bind plans/drawings as needed.

Qualifications:

  • Previous experience in administrative services or another related field.
  • Proficiency in Microsoft Office Suites.
  • Knowledge in QuickBooks.
  • Deadline and detail oriented. Strong sense of urgency.
  • Ability to prioritize and multi-task.
  • Strong organizational skills.
  • Face of the company – need to communicate and represent the company well.
  • Strong leadership qualities & self-starter with initiative.
  • General Contracting office experience is a plus.

Company Description

We are a local, family-owned and operated commercial general contractor with a nationwide service area. Advanced Systems Inc. was founded in 1990, and we have over 395 years of collective experience in site development, commercial remodeling/buildouts, and ground-up construction. We provide our clients with design-build services to maximize savings and use our engineering, architectural and interior design-related resources to provide a "Turn-Key" start-to-finish experience for each client.
One of our prime objectives is to minimize the interruption of normal operations for our customers while work is being done. We focus on keeping the business profitable while renovations are taking place. We maintain several crews ready to convert empty space into income-producing space for our clients. We also have a full-service department for all maintenance and repair needs.