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Alumni Assistant Jobs in Michigan (NOW HIRING)

University of Michigan

Advancement Assistant

Ann Arbor, MI · On-site

$41K - $47K/yr

The Advancement Assistant will provide comprehensive administrative support across the Office of ... Provide excellent customer service to donors, alumni, volunteers, visitors, faculty, students ...

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University of Michigan

ONSF Program Assistant

Ann Arbor, MI · On-site

$36K - $46K/yr

The ONSF Program Assistant facilitates this mission by coordinating communications and events ... Provide technical guidance and application-system support to students, alumni, faculty, and staff.

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Alumni Assistant information

What is an alumni assistant?

Alumni Assistants are professionals who support the alumni relations department of an educational institution or organization. Their main responsibilities include maintaining alumni databases, organizing events and reunions, facilitating communication between alumni and the institution, and assisting with fundraising or outreach activities. They play a key role in building lasting relationships with graduates and encouraging their continued engagement and support. Alumni Assistants often serve as a point of contact for alumni inquiries and help coordinate programs that strengthen the alumni community.

What are the key skills and qualifications needed to thrive as an alumni assistant, and why are they important?

To thrive as an Alumni Assistant, you need strong organizational skills, attention to detail, and experience in customer service or administrative roles, often supported by a bachelor’s degree. Familiarity with alumni management software, databases, and proficiency in Microsoft Office Suite are typically required. Excellent interpersonal skills, professionalism, and effective communication help you build positive relationships with alumni and stakeholders. These abilities ensure smooth event coordination, maintain accurate records, and foster lasting engagement between the institution and its alumni network.

How does an alumni assistant typically collaborate with other departments within a university?

Alumni Assistants often work closely with departments such as Career Services, Development, and Communications to organize events, manage alumni databases, and support outreach initiatives. They help coordinate networking opportunities, communicate updates, and facilitate alumni engagement in university programs. This collaboration ensures that alumni remain connected to the institution and can contribute to its growth. Teamwork and strong communication skills are essential, as the role often involves cross-departmental projects and regular interaction with staff, faculty, and alumni.

What is the difference between Alumni Assistant vs Career Services Coordinator?

AspectAlumni AssistantCareer Services Coordinator
Required CredentialsHigh school diploma or associate degree; some roles may prefer bachelor'sBachelor's degree often required; relevant certifications beneficial
Work EnvironmentEducational institutions, alumni offices, non-profit organizationsUniversities, colleges, career centers, educational institutions
Employer & Industry UsageUsed in alumni relations, development offices, and student servicesCommon in career services, student affairs, and employment offices

The Alumni Assistant typically focuses on maintaining alumni relations, event coordination, and communication within educational institutions or alumni organizations. In contrast, the Career Services Coordinator handles career counseling, job placement, and employment programs for students and alumni. While both roles support educational communities, the Alumni Assistant emphasizes alumni engagement, whereas the Career Services Coordinator concentrates on career development and employment support.

What are the most commonly searched types of Alumni jobs in Michigan?

The most popular types of Alumni jobs in Michigan are:

What are popular job titles related to Alumni Assistant jobs in Michigan?

For Alumni Assistant jobs in Michigan, the most frequently searched job titles are:

What job categories do people searching Alumni Assistant jobs in Michigan look for?

The top searched job categories for Alumni Assistant jobs in Michigan are:

What cities in Michigan are hiring for Alumni Assistant jobs?

Cities in Michigan with the most Alumni Assistant job openings:

Alumni Assistant jobs near you
Infographic showing various Alumni Assistant job openings in Michigan as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

(Student) Advancement & Alumni Engagement Assistant

Davenport University

Caledonia, MI • On-site

$14.75 - $18.50/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

SUMMARY:

This position provides support to the Alumni & Development team as needed. Candidate will work with all aspects of alumni, development, marketing, and communications and obtain real-world experience via daily tasks and projects. The position will be from May - August. \

RESPONSIBILITIES:

  1. Responsible for creating, maintaining and updating files and record keeping systems.
  2. Generate reports, correspondence, presentation materials, spreadsheets and graphics, and other materials using various software programs for the Advancement Office.
  3. Assist with special events and functions as needed.
  4. May be responsible for greeting visitors, as well as answering and routing incoming calls.
  5. Handle documents and donor records while maintaining appropriate confidentiality.
  6. Conduct special projects, research and assignments as needed.
  7. Update social media content calendars and the Alumni & Development Communication calendars. 
  8. Help with database and website management in regards to constituent records, events and communications. 
  9. Send event reminder and thank you emails to event attendees.
  10. Write and send thank you notes to donors and alumni after events and making year-end gifts. 
  11. Update the class notes and mail out alumni membership cards. 
  12. Attend donor and alumni meetings and engagements. 
  13. Work with the Annual Giving Officer to maintain accurate and efficient pledge processes including tracking, reporting and updating constituent records.
  14. Provide GREAT customer service, anticipating and exceeding the needs of our customers.
  15. Understand and abide by all external and internal regulations and policies.  This includes NCAA, GLIAC and national affiliations associated within athletics or other role specific regulations.
  16. Demonstrate and promote the University Cultural Values.
  17. Perform other duties as assigned.

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