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Agency Assistant Jobs in Appleton, WI (NOW HIRING)

Agape of Appleton

Assistant Program Manager

Kaukauna, WI · On-site

$18.55 - $20.60/hr

Pay for Assistant Program Managers now starting between $18.55 to $20.60 per hour based on ... A non-profit human services agency providing residential support services to individuals with ...

AO Garcia Agency

Seeking Veterans to Serve Veterans

De Pere, WI · On-site +1

$19.50 - $24/hr

... insurance agency) We may use artificial intelligence (AI) tools to support parts of the hiring ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Pinnacle Senior Living

PRN Maintenance Assistant

Appleton, WI · On-site

$15.75 - $20/hr

Lotus Gardens Senior Living is currently seeking a PRN Maintenance Assistant to join our team of ... agencies and senior living communities located throughout the US. Each of these businesses is ...

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All JobsAgency JobsAgency Assistant JobsAgency Assistant Jobs in Appleton, WI

Agency Assistant information

What are the key skills and qualifications needed to thrive as an agency assistant, and why are they important?

To thrive as an Agency Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative coursework. Familiarity with office productivity software such as Microsoft Office Suite and basic knowledge of customer relationship management (CRM) systems are commonly required. Excellent communication, multitasking ability, and a proactive attitude are standout soft skills for this role. These skills are vital for efficiently supporting agency operations, ensuring smooth workflow, and fostering positive interactions with clients and team members.

What are some common challenges an agency assistant may face when supporting multiple team members simultaneously?

As an Agency Assistant, you'll often juggle tasks for various team members, which requires strong organizational and communication skills. Balancing competing priorities and managing time effectively can be challenging, especially during high-volume periods or tight deadlines. Adapting quickly to shifting needs and proactively clarifying expectations with your team can help ensure tasks are completed accurately and on schedule. It's also important to stay organized with digital tools and maintain clear documentation to manage assignments efficiently.

What is an agency assistant?

Agency Assistants are administrative professionals who provide support to agencies, such as advertising, insurance, or real estate firms. Their responsibilities typically include handling communications, scheduling meetings, organizing files, and assisting with client relations and project management. They play a crucial role in ensuring the smooth day-to-day operations of the agency and may also help with research, data entry, and other clerical tasks as needed.

What is the difference between Agency Assistant vs Administrative Assistant?

AspectAgency AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer relevant certificationsHigh school diploma; often some college or administrative certifications
Work EnvironmentAgency settings such as marketing, advertising, or talent agenciesOffice environments across various industries
Employer & Industry UsagePrimarily in service, creative, or media agenciesWidespread across corporate, government, and nonprofit sectors
Common Search & ComparisonOften compared for support roles within agenciesMore general administrative support roles

The Agency Assistant typically works within specific agency environments, focusing on supporting agency operations, while the Administrative Assistant has a broader role across various industries, providing general administrative support. Both roles require similar credentials but differ mainly in industry focus and work setting.

What are the most commonly searched types of Agency jobs in Appleton, WI? The most popular types of Agency jobs in Appleton, WI are:
What cities near Appleton, WI are hiring for Agency Assistant jobs? Cities near Appleton, WI with the most Agency Assistant job openings:
Agency Assistant jobs near you
Infographic showing various Agency Assistant job openings in Appleton, WI as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

2nd & 3rd shift Program Assistants

VILLA HOPE INC

Appleton, WI • On-site

$15 - $17/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 29 days ago

Job description

Benefits:
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Signing bonus
  • Training & development
  • Vision insurance
  • Wellness resources
  • Free food & snacks

About us

Villa Hope, Inc. is a non-profit agency that provides residential services to adults with chronic mental illness, traumatic brain injury or developmental disabilities. We have a 15 bed CBRF and Supported Apartments for 32. We have a dynamic, dedicated staff of 14 that bring about change and improvement in the quality of life for our residents.
Program Assistant
Full-Time/Part-Time w/every other weekend

*Make a difference in the lives of others and in your community!*

$1000 Sign-On Bonus!!

Villa Hope is hiring Program Assistants for all shifts. If your passion is to help those in need, we feel that we have a position for you!
Our focus is on caring for our residents through an individualized care plan. All of our residents are independent with their personal cares. Our focus is on their mental health and daily living skills.
Pay ranges from $15-$17 per hour.
Villa Hope also provides great benefits to its employees, including:
*Company pays 90% of the employee's health insurance
*Vision and Dental insurance
*Generous PTO accrual program.
*Simple IRA Plan with company contribution
*Company paid life insurance, short- and long-term disability
*Optional, affordable Aflac benefit.
*Company provided training for the right candidate with the passion and ability to learn from a dedicated team of staff members
*Weekend shift differential of $3.00/hour
*9 paid holidays
* Double time paid for holiday hours worked
*Paid bonuses throughout the year.
*A positive work atmosphere.
*Free meals during your shift.
Most importantly, your work has a positive impact on your community and in the field of mental health!

Responsibilities

  • Participate in the assessment and treatment planning for residents.
  • Assist with case management of residents including coordination with other agencies in order to integrate other agencies’ services into the treatment plan, advocacy, support services and assistance.
  • Assist in providing symptom management including and medication monitoring.
  • Promote personal growth and development which will require working side by side with the resident teaching household chores, grocery shopping budgeting, cooking skills, coping with internal and external stresses, etc. as needed.
  • Assist in the planning and implementation of daily resident activities addressing resident’s health and wellness needs in the areas of: spirituality, cognition, physical and emotional health, community and social.
  • Accompany residents to acquired services, facilitating communication and providing appropriate reports.
  • Supervise resident’s cleanliness and maintenance of a well-maintained living environment.
  • Ensure that the residents' rights are being met.
  • Maintain accurate client records and protection of the same.
  • Assist residents with budgeting for expenses.
  • Coordinate services for residents in crisis.
  • Participate in training and staff meetings as appropriate.
Job Types: Full-time, Part-time
Pay: $15.00 - $17.00 per hour
Benefits:
  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Referral program
  • Retirement plan
  • Vision insurance
Schedule:
  • 8 hour shift
  • Shortened weekend shift of 6 hours
  • Evening shift
  • Night shift
  • Rotating weekends/holidays
Education:
  • High school or equivalent (Required)
License/Certification:
  • Drivers License and good driving record (Required)
Shift availability:
  • Night Shift (Preferred)
  • Evening (Preferred)
Work Location: In person