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Admissions Operations Manager Jobs in Virginia (NOW HIRING)

Wildwood Recovery Center

Office Manager

Clintwood, VA · On-site

This position oversees front-office operations, manages client administrative processes, and ... Ensure required admission forms, releases, and administrative documentation are completed and ...

Sevita

Operations Management Area Director

Galax, VA · On-site

Referrals: Acts as primary contact for individual / family / guardian and case manager during ... admissions, discharges, and leave days trends. Growth and Development Strategy: * Strategy:

Nascar

Director, Ticket Operations

Ridgeway, VA · On-site

... Admissions, and Data Strategy teams to support pricing strategies, inventory management, and ... Lead, mentor, and develop the Ticket Operations team, fostering a culture of accountability ...

U.S. Courts

Operations Clerk

Norfolk, VA · On-site +1

$45K - $73K/yr

The Operations Clerk performs various operational and technical duties in accordance with approved ... Accepts and processes attorney admission applications. * Open civil cases in the Case Management ...

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Admissions Operations Manager information

What does an admissions operations manager do?

An Admissions Operations Manager oversees the administrative processes and systems that support student admissions at educational institutions. They manage application workflows, ensure data accuracy, streamline communication between departments, and implement best practices to improve efficiency. Their role often includes supervising admissions staff, analyzing application trends, and ensuring compliance with institutional and regulatory policies. This position is essential for maintaining a smooth and effective admissions process.

How does an admissions operations manager typically collaborate with other departments within an educational institution?

An Admissions Operations Manager frequently works closely with departments such as IT, marketing, student services, and academic programs. Their role involves coordinating application workflows, ensuring accurate data management, and streamlining communication between teams to support prospective student enrollment. This collaboration helps maintain a seamless applicant experience, upholds compliance standards, and supports institution-wide goals. Strong cross-functional teamwork is essential for addressing operational challenges and implementing process improvements.

What are the key skills and qualifications needed to thrive as an admissions operations manager, and why are they important?

To thrive as an Admissions Operations Manager, you need strong organizational skills, attention to detail, and experience in admissions processes, typically supported by a bachelor’s degree in education, business, or a related field. Familiarity with CRM systems, student information systems, and data reporting tools is commonly required. Excellent communication, leadership, and problem-solving abilities help you collaborate with teams and manage multiple priorities. These competencies are vital for ensuring efficient admissions workflows, data accuracy, and a positive applicant experience.

What is the difference between Admissions Operations Manager vs Admissions Coordinator?

AspectAdmissions Operations ManagerAdmissions Coordinator
Required CredentialsBachelor's degree, experience in operations or administrationHigh school diploma or associate's degree, some experience in admissions
Work EnvironmentOversees admissions processes, manages teams, and implements policiesAssists with application processing, schedules interviews, and communicates with applicants
Employer & Industry UsageUsed in higher education institutions, private schools, and training programsCommonly found in colleges, universities, and educational organizations
Search & Comparison IntentUnderstanding managerial roles in admissionsLooking for entry-level or support roles in admissions

The Admissions Operations Manager focuses on overseeing the entire admissions process, managing staff, and implementing policies. In contrast, the Admissions Coordinator handles day-to-day applicant communication and application processing. Both roles are essential in educational institutions but differ in responsibilities and seniority.

Is admissions an admissions operations manager job?

An admissions operations manager is a role responsible for overseeing the processes and systems related to student admissions, including managing application workflows, coordinating with departments, and ensuring compliance. This position often requires strong organizational skills, familiarity with admissions software, and leadership abilities. It is a specialized management role within educational institutions or organizations involved in student recruitment.

What are the most commonly searched types of Admissions Operations jobs in Virginia?

The most popular types of Admissions Operations jobs in Virginia are:

What are popular job titles related to Admissions Operations Manager jobs in Virginia?

For Admissions Operations Manager jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Admissions Operations Manager jobs in Virginia look for?

The top searched job categories for Admissions Operations Manager jobs in Virginia are:

Admissions Operations Manager jobs near you
Infographic showing various Admissions Operations Manager job openings in Virginia as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Administrator / Clinical Manager

Open Arms Personal Care Inc

Norfolk, VA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 24 days ago

Job description

Administrator / Clinical Manager - Open Arms Personal Care Services, Inc.
Location: Virginia
Employment Type: Full-Time
Reports To: Chief Executive Officer (CEO)
Position Summary
The Administrator/Clinical Manager is responsible for the overall management, operation, and clinical oversight of a licensed Personal Care Agency. This leadership position ensures the delivery of high-quality client services, compliance with all applicable federal and Virginia state regulations, achievement of operational goals, and maintenance of exceptional client and employee satisfaction.
Reporting directly to the CEO, the Administrator/Clinical Manager serves as the agency's day-to-day leader and is responsible for overseeing clinical operations, staff management, quality assurance, business development support, and regulatory compliance.
Essential Duties and Responsibilities
Leadership & Operations
  • Direct and oversee daily agency operations.
  • Develop and implement operational processes that promote efficiency and quality service delivery.
  • Ensure adequate staffing levels to meet client needs.
  • Monitor agency performance metrics and prepare reports for executive leadership.
  • Participate in strategic planning and growth initiatives.
  • Serve as the primary management representative for agency operations.

Clinical Oversight
  • Oversee client admissions, assessments, service plans, and reassessments.
  • Ensure services are delivered in accordance with physician orders, care plans, agency policies, and applicable regulations.
  • Review client records for completeness, accuracy, and compliance.
  • Monitor client outcomes and satisfaction.
  • Address client complaints and service concerns promptly and professionally.
  • Participate in quality improvement and risk management activities.

Regulatory Compliance
  • Ensure compliance with Virginia Department of Health regulations and all applicable state and federal requirements.
  • Maintain agency readiness for surveys, audits, and inspections.
  • Develop, implement, and update agency policies and procedures.
  • Investigate incidents and implement corrective actions when necessary.
  • Maintain required documentation and records.

Human Resources & Staff Development
  • Recruit, interview, hire, and onboard clinical and non-clinical staff.
  • Provide supervision, coaching, and performance management.
  • Conduct employee evaluations and competency assessments.
  • Ensure staff receive required orientation and ongoing training.
  • Foster a positive, professional, and accountable work environment.

Quality Assurance & Performance Improvement
  • Lead the agency's Quality Assurance and Performance Improvement (QAPI) activities.
  • Monitor key performance indicators including client satisfaction, employee retention, compliance metrics, and service utilization.
  • Develop and implement corrective action plans when needed.
  • Analyze trends and recommend process improvements.

Business Development & Community Relations
  • Support census growth and client retention initiatives.
  • Develop relationships with referral sources, healthcare providers, hospitals, case managers, and community organizations.
  • Represent the agency professionally within the community.
  • Participate in marketing and outreach activities as assigned.

Qualifications
Required
  • Licensed Registered Nurse (RN) in Virginia preferred; qualified healthcare professional meeting Virginia Personal Care Agency requirements will be considered.
  • Previous healthcare management experience preferred.
  • Minimum two (2) years of supervisory experience.
  • Strong knowledge of Virginia Personal Care regulations and standards.
  • Excellent leadership, communication, organizational, and problem-solving skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Proficiency with electronic health records and Microsoft Office applications.
  • Valid driver's license and reliable transportation.

Preferred
  • Experience in home care, personal care, private duty, or home health.
  • Experience with Medicaid waiver programs.
  • Survey readiness and accreditation experience.

Physical Requirements
  • Ability to travel throughout the service area.
  • Ability to sit, stand, walk, and perform routine office functions.
  • Ability to occasionally lift up to 25 pounds.

Benefits
  • Competitive salary
  • Paid Time Off (PTO)
  • Health, Vision and Dental Insurance
  • 401 K
  • Professional development opportunities
  • Leadership growth potential
  • Supportive corporate leadership environment

Why Join Our Team?
This is an excellent opportunity for an experienced healthcare leader who enjoys building strong teams, improving operational performance, and making a meaningful impact on the lives of clients and caregivers. As the Administrator/Clinical Manager, you will have direct access to executive leadership and play a key role in shaping the future growth and success of the organization.
Qualified candidates are encouraged to apply by submitting a resume and professional references.

Apply