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Adminstrative Manager Jobs in Ontario (NOW HIRING)

Elite Wealth Mgmt

Administrative Assistant

Toronto, ON

CA$52K - CA$70K/yr

As part of our Elite Wealth Management team, you will share our philosophy that is focused on our ... Administrative Assistant As an Administrative Assistant, you will play an important role in ...

Elite Wealth Mgmt

Administrative Assistant

Toronto, ON

CA$52K - CA$70K/yr

As part of our Elite Wealth Management team, you will share our philosophy that is focused on our ... Administrative Assistant As an Administrative Assistant, you will play an important role in ...

Winters Technical Staffing

CA$20 - CA$25/hr

Manage multiple priorities while maintaining a high level of accuracy and confidentiality. * Perform other administrative duties and special projects as assigned. * Post-secondary education in ...

Burson

Administrative Assistant

Ottawa, ON · On-site

Office Management and Reception * Oversee the daily operations of the Ottawa office * Welcome ... Administrative, Financial, and Operational Support * Provide administrative support to teams and ...

People Corporation

Administrative Assistant

Toronto, ON · Hybrid

CA$55K - CA$65K/yr

Manage the Senior Vice President's calendar, including scheduling, prioritizing requests, resolving conflicts, and protecting preparation time * Coordinate meetings, including room or virtual ...

ALAMOS GOLD INC.

Administrative Assistant

Matachewan, ON · On-site

$65K - $85K/hr

Manage and coordinate the General Manager's calendar, meeting schedules, priorities, and administrative activities. * Business Coordination: Provide administrative support to the management team ...

Thrive Group Canada

Administrative Assistant

Hamilton, ON · On-site

CA$45K - CA$50K/yr

... while managing competing priorities? This role combines front-line reception and office ... The Administrative Assistant is responsible for ensuring the smooth day-to-day operations of Thrive ...

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Adminstrative Manager information

What is the difference between Administrative Manager vs Office Supervisor?

AspectAdministrative ManagerOffice Supervisor
ResponsibilitiesOversees administrative functions, manages staff, develops policiesSupervises daily office operations, manages support staff, ensures workflow
Required CredentialsBachelor's degree, experience in administration, strong organizational skillsHigh school diploma or equivalent, experience in office support, leadership skills
Work EnvironmentCorporate offices, large organizations, administrative departmentsOffice settings, small to medium-sized businesses, support teams
Industry UsageCommon in corporate, government, non-profit sectorsFrequent in small business, healthcare, education sectors

The Administrative Manager typically has broader responsibilities, overseeing multiple administrative functions and staff, often requiring higher education and experience. The Office Supervisor focuses on daily office operations and support staff supervision, usually with less formal education. Both roles are vital for efficient office management but differ in scope and seniority.

What are the most commonly searched types of Adminstrative jobs in Ontario?

The most popular types of Adminstrative jobs in Ontario are:

What cities in Ontario are hiring for Adminstrative Manager jobs?

Cities in Ontario with the most Adminstrative Manager job openings:

Adminstrative Manager jobs near you
Infographic showing various Adminstrative Manager job openings in Ontario as of August 2026, with employment types broken down into 84% Full Time, 14% Part Time, and 2% Contract. Highlights an 79% Physical, 3% Hybrid, and 18% Remote job distribution.

Executive Administrative Assistant

International Business University

Toronto, ON • On-site

CA$60K - CA$70K/yr

Full-time

Medical, Dental, Life, PTO

Posted 4 days ago

Job description

Join one of Canada's fastest-growing universities as our Executive Administrative Assistant, where you will play a key role in supporting executive leadership and driving the effective execution of the university's strategic goals.

About the Role

As the Executive Administrative Assistant, you will support the Executive Administrative Manager in delivering high-level administrative and operational support to senior executives, including, but not limited to the Chief Executive Officer of Vega Academic Services, the President & Vice-Chancellor of IBU and Vice-President of Strategy and Growth. 

Success in this role requires exceptional organizational, communication, and time management skills, as well as the ability to manage competing priorities, coordinate complex activities, and handle confidential information with professionalism, discretion, and sound judgment.

Title: Executive Administrative Assistant
Type: Full-Time, Permanent
Department: Executive Administration
Reporting to: Executive Administrative Manager
Location: Toronto, Ontario (Hybrid)
Existing Vacancy: Yes
Compensation Range: $60,000 - $70,000 annually

Why Join IBU

Located in downtown Toronto, IBU is one of Canada's fastest-growing universities, offering a dynamic academic and professional environment driven by innovation, research, and academic excellence. By joining IBU, you will have the opportunity to work closely with senior leaders, support high-impact initiatives, and contribute directly to the success and growth of a dynamic and evolving institution.

What You'll Do

  • Support the Executive Administrative Manager in providing high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
  • Coordinate executive priorities, communications, and strategic initiatives, ensuring timely follow-up and alignment across leadership teams.
  • Prepare, edit, and organize executive documents, presentations, reports, and meeting materials.
  • Manage executive correspondence and communications, ensuring inquiries are handled professionally, accurately, and in a timely manner.
  • Plan and coordinate executive meetings, events, conferences, and leadership activities, overseeing logistics and ensuring seamless execution.
  • Provide project coordination support for strategic initiatives by tracking timelines, monitoring action items, and following up on deliverables.
  • Maintain confidential records, support stakeholders and visitors, and uphold the highest standards of professionalism, discretion, and customer service.

This is a hybrid role based in Toronto, requiring in-person attendance as needed, including weekdays, evenings, and occasional Saturdays.

What You Bring/Who You Are

  • Bachelor's degree or equivalent experience in Business Administration, Communications, or related field.
  • 5+ years of experience supporting C-suite and other senior executive-level management.
  • Proven ability to manage multiple priorities and work effectively in fast-paced, high-pressure and high-stress environments.
  • Exceptional interpersonal and communication skills, with the ability to interact professionally with executives, employees, and external partners.
  • Exceptional organizational and time-management skills, with an eye for detail and accuracy.
  • Discretion and integrity when handling confidential information at all times.
  • Superior ability to remain calm and composed under stress and manage competing demands effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced skills in PowerPoint and Excel.
  • Strong problem-solving skills and the ability to think critically in high-pressure situations.
  • Experience in project management and handling complex schedules and logistics.
  • Proven ability to work independently and collaboratively in a fast-paced environment.
  • Highly self-motivated, proactive, and adaptable to changing priorities.

Additional Information

To support the overall well-being and success of our employees, IBU offers a comprehensive Total Rewards package, which may include the following, based on role eligibility: 

  • 100% employer-paid extended Health & Dental benefits 
  • 24/7 access to an Employee and Family Assistance Program (EFAP) and virtual healthcare services
  • Life, Accidental Death & Dismemberment (AD&D), and Long-Term Disability insurance
  • Competitive paid time off, starting at three weeks 
  • Tuition Benefit Program 
  • Access to preferred corporate membership rates with GoodLife Fitness 
  • Engaging employee appreciation and community-building events

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