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Administrators Assistant Jobs in Kentucky (NOW HIRING)

Baptist Health

Medical Assistant Admin

Louisville, KY · On-site

$17 - $21.75/hr

Medical Assistant, Clinic, Administrator Assistant, Scheduler, Coordinator, Billing, MA Admin, Practice, CNA, EMT, Phlebotomist, AT, Athletic Trainer, Healthcare, NHA, Medical Administrator, CMA ...

Baptist Health

Medical Assistant Admin

Louisville, KY · On-site

$17 - $21.75/hr

Medical Assistant, Clinic, Administrator Assistant, Scheduler, Coordinator, Billing, MA Admin, Practice, CNA, EMT, Phlebotomist, AT, Athletic Trainer, Healthcare, NHA, Medical Administrator, CMA ...

Paul Miller Ford

Body Shop Admin Assistant

Lexington, KY · On-site

$16 - $18/hr

Paul Miller Ford is looking for a talented, dedicated Admin Assistant to join our Body Shop team. This position is a key element of our company, keeping our body shop running smoothly and helping ...

TA Staffing

Admin. Assistant

Bowling Green, KY · On-site

$16 - $18/hr

Administrative Assistant (Part-Time) This part-time Administrative Assistant role is perfect for someone who thrives on organization, takes initiative, and enjoys being the go-to support person that ...

Lifepoint Health

Assistant Administrator

Georgetown, KY · On-site

The Assistant Administrator plans, organizes and directs the overall management and operations of departments along with medical as assigned by CEO. Participate in ongoing training activities and O ...

ADP

Admin Assistant III

Louisville, KY · On-site

$16.50 - $22.25/hr

May assist in workforce scheduling of internal associates * Provide support to other members of management and department as requested QUALIFICATIONS REQUIRED: * 3+ years of administrative support ...

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Administrators Assistant information

What does an administration assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require good organizational and communication skills to ensure smooth office operations.

What is the difference between Administrators Assistant vs Office Manager?

AspectAdministrators AssistantOffice Manager
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; often additional management or administrative certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice environment with supervisory responsibilities
Employer & Industry UsageCommon across various industries for administrative supportTypically found in larger organizations managing office operations
Search & Comparison IntentOften searched by those seeking entry-level administrative rolesCompared for roles with broader responsibilities and leadership

The Administrators Assistant primarily provides support with clerical and administrative tasks, while the Office Manager oversees office operations and supervises staff. The roles differ mainly in scope and responsibility, with the Office Manager having more managerial duties. Both roles are essential in maintaining efficient office functions, but they cater to different levels of responsibility within an organization.

What is the role of an administration assistant?

An administrative assistant provides support to an organization by handling tasks such as managing correspondence, scheduling appointments, organizing files, and preparing reports. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are some common challenges faced by an Administrator's Assistant and how can they be addressed?

Administrator's Assistants often juggle multiple tasks such as scheduling, document management, and responding to inquiries, which can make prioritizing work a challenge. Staying organized and using digital tools like calendars and task management apps can help manage competing deadlines. Additionally, clear communication with supervisors and team members is key to addressing shifting priorities and ensuring expectations are met. Being proactive in seeking clarification and support when needed can also help reduce stress and improve workflow.

What are the key skills and qualifications needed to thrive as an Administrative Assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes basic bookkeeping tools is important. Excellent communication, multitasking abilities, and a proactive attitude help you stand out in this role. These skills ensure smooth office operations, effective support for team members, and efficient handling of administrative tasks.

How much do admin assistants get paid?

Administrative assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What do assistant administrators do?

Assistant administrators support the main administrator by handling tasks such as managing schedules, organizing files, preparing reports, and communicating with staff or clients. They often use office software like Microsoft Office and need strong organizational and communication skills to ensure smooth operations.

What does an Administrator's Assistant do?

An Administrator's Assistant supports office operations by performing a variety of administrative and clerical tasks. These responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with data entry or reports. They may also be tasked with answering phones, greeting visitors, and coordinating meetings. Their role is essential for ensuring the office runs smoothly and efficiently.
What are popular job titles related to Administrators Assistant jobs in Kentucky? For Administrators Assistant jobs in Kentucky, the most frequently searched job titles are:
What job categories do people searching Administrators Assistant jobs in Kentucky look for? The top searched job categories for Administrators Assistant jobs in Kentucky are:
What cities in Kentucky are hiring for Administrators Assistant jobs? Cities in Kentucky with the most Administrators Assistant job openings:
Administrators Assistant jobs near you
Infographic showing various Administrators Assistant job openings in Kentucky as of July 2026, with employment types broken down into 80% Full Time, 16% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.
Medical Assistant Admin

Medical Assistant Admin

Baptist Health

Louisville, KY • On-site

$17 - $21.75/hr

Full-time

Posted yesterday

Baptist Health South Florida rating

8.1

Company rating: 8.1 out of 10

Based on 99 frontline employees who took The Breakroom Quiz

1st of 24 rated health and beauty retailers

Job description

Summary

Job Description:

Baptist Health Medical Group

Administrative Medical Assistant

Primary Care

Eastpoint Pkwy area

Full time/First shift

The Administrative Medical Assistant will be responsible for the coordination of direct patient care activities and providing clinical and administrative support to providers.

Duties include but not limited to the following: check in patients, obtaining vital signs (height, weight, blood pressure, pulse oximetry, temperature) and medication reconciliation, patient medical history information, expediting patient flow, rooming patients, stocking clinic with supplies, navigating electronic health record system (EPIC), scheduling and following-up with appointments and assisting with medication fill and refill requests, checking for prior authorizations and scheduling tests, procedures and consultations. May also perform other procedures such as EKG, phlebotomy, lab tests and injections (once competency has been assessed)

Essential Duties and Responsibilities:

  • Manages the coordination and flow of patients throughout the patients visit to create an exceptional patient experience.

  • Proactively check the provider's schedule and review information within the patient record to ensure that all required information is available prior to their visit.

  • Proactively obtains any missing information from the patient to ensure that medical records are accurate and up to date, which helps to ensure better care is being provided.

  • Upon arrival, captures patient's vital signs, past medical, social and family history, medication usage and preferred pharmacy information.

  • Ensures compliance with all state and federal regulatory requirements including HIPAA/OSHA compliance.

Essential Duties and Responsibilities based on Training and Certification Scope:

  • Able to respond to patient call backs and phone in prescription refill requests.

  • Able to administer medication and injections, as directed by Physician/Provider

  • Able to perform phlebotomy on patients, as directed by the Physician/ Provider

  • Able to perform EKG's, PFT's spirometry, nebulizer treatments and ear irrigations, and other procedures, as required by the practice and directed by the Physician/Provider

  • Able to perform in-office lab testing such as glucose testing, strep screens, pregnancy tests, urinalysis, and HgA1c as directed by the physician/provider.

  • Able to perform sterilization on instruments used for minor procedures/surgeries according to the CDC recommended guidelines.

  • Maintains all certifications/licensures as required by the scope of the role being performed.

Minimum Requirements:

  • High School Diploma or General Education Equivalency plus:

  • Basic computer skills, specifically with navigating within databases containing highly confidential information, plus.

  • Basic Life Support and other advanced training as appropriate to be received within 90 days, plus one of the following.

  • Prior working experience as a C.N.A, EMT, Phlebotomist, Athletic Trainer or other healthcare discipline that provides direct patient care.

  • Or a Certified MA from the National Health Career Association (NHA).

  • Or completed any MA education program but has not received certification as of yet.

    • Upon hire these disciplines will be assessed for clinical competency and be required to successfully complete an MA orientation | externship as well as complete any additional training as required by the Provider.

Medical Assistant, Clinic, Administrator Assistant, Scheduler, Coordinator, Billing, MA Admin, Practice, CNA, EMT, Phlebotomist, AT, Athletic Trainer, Healthcare, NHA, Medical Administrator, CMA, Certified Medical Assistant, Office Administrator, Patient Access, Clinical, Full Time, Benefits

Work Experience

Education

If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now! Baptist Health is an Equal Employment Opportunity employer.

What Baptist Health South Florida employees say

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Benefits

Hours and flexibility

Workplace

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About Baptist Health South Florida

Sourced by ZipRecruiter

Baptist Health South Florida is the largest healthcare organization in the region, with 12 hospitals, more than 27,000 employees, 4,000 physicians and 100 outpatient centers, urgent care facilities and physician practices spanning across Miami-Dade, Monroe, Broward and Palm Beach counties. Baptist Health has internationally renowned centers of excellence in cancer, cardiovascular care, orthopedics and sports medicine, and neurosciences. A not-for-profit organization supported by philanthropy and committed to its faith-based charitable mission of medical excellence, Baptist Health has been recognized by Fortune as one of the 100 Best Companies to Work For in America and by Ethisphere as one of the World's Most Ethical Companies.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Miami, FL, US

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