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Administrative Program Manager Jobs in California

Buckelew

PROGRAM MANAGER

Santa Rosa, CA · On-site

$87K - $90K/yr

RESPONSIBILITIES Administrative * Oversee daily operations, program growth, staffing, and ... Develop and manage staff schedules to meet operational needs. * Hire, train, supervise, and ...

Horizontal Talent

Program Manager

Foster City, CA

$33 - $68/hr

Work with administrative partners to coordinate leadership and team meetings tied to project milestones and priorities. Skills * 4+ years of experience in program management, operations, or project ...

Felton Institute

Program Manager

Oakland, CA · On-site

$100K - $125K/yr

Program Manager Triage, Consultation, and Wellness Response Team (TCWRT) Mental Health and Wellness ... Direct day-to-day clinical and administrative operations, ensuring services align with AB 109 goals ...

Vertex Sigma Software

Program Manager

Foster City, CA · On-site

... Program Manager to support our technical teams by owning and optimizing the tools and processes ... administrative support. Dashboarding & Reporting: Work closely with stakeholders to understand ...

Vertex Sigma Software

Program Manager

Foster City, CA · On-site

... Program Manager to support our technical teams by owning and optimizing the tools and processes ... administrative support. Dashboarding & Reporting: Work closely with stakeholders to understand ...

Felton Institute

Program Manager

Oakland, CA · On-site

Program Manager Triage, Consultation, and Wellness Response Team (TCWRT) Mental Health and Wellness ... Direct day-to-day clinical and administrative operations, ensuring services align with AB 109 goals ...

Vertex Sigma Software

Program Manager

Foster City, CA · On-site

... Program Manager to support our technical teams by owning and optimizing the tools and processes ... administrative support. Dashboarding & Reporting: Work closely with stakeholders to understand ...

Clear Behavioral Health

Program Manager

Anaheim, CA · On-site

$25 - $30/hr

The Program Manager works closely with leadership to implement best practices, support staff ... Administrative & Facility Oversight * Work with the Program Director and Clinical Director to ...

Clear Behavioral Health

Program Manager

Anaheim, CA · On-site

$25 - $30/hr

The Program Manager works closely with leadership to implement best practices, support staff ... Administrative & Facility Oversight * Work with the Program Director and Clinical Director to ...

Alta Resources

Program Manager

Brea, CA · On-site

Consults with administrative personnel and reviews activity, operating, and sales reports to determine changes in programs or operations required * Manages financials to include, but are not limited ...

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All JobsAdministrative Program JobsAdministrative Program Manager JobsAdministrative Program Manager Jobs in California

Administrative Program Manager information

See California salary details

$30.1K

$79.4K

$135.7K

How much do administrative program manager jobs pay per year?

As of Aug 12, 2026, the average yearly pay for administrative program manager in California is $79,383.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,300.00 and $96,700.00 per year, depending on experience, location, and employer.

What is an administrative program manager?

Administrative Program Managers are professionals responsible for overseeing and coordinating various programs within an organization. They manage program budgets, schedules, and staff, ensuring that goals and objectives are met efficiently. Their duties often include developing program policies, monitoring progress, and reporting to senior management. They play a key role in streamlining operations and supporting organizational success.

What is the difference between Administrative Program Manager vs Project Coordinator?

AspectAdministrative Program ManagerProject Coordinator
CredentialsTypically requires a bachelor's degree; certifications like PMP or CAPM are commonUsually requires a bachelor's degree; certifications are less common
Work EnvironmentWorks in corporate, government, or nonprofit settings managing programsWorks in project teams, supporting project execution across industries
Employer & Industry UsageUsed in organizations managing multiple projects or programsUsed in project teams to coordinate tasks and schedules

The Administrative Program Manager oversees multiple projects and programs, focusing on strategic alignment and resource management. In contrast, the Project Coordinator supports specific projects by coordinating tasks and schedules. While both roles require organizational skills, the Program Manager has broader responsibilities and often more experience or certifications.

What are some common challenges administrative program managers face when coordinating multiple projects simultaneously?

Administrative Program Managers often juggle several projects at once, which can present challenges such as prioritizing tasks, managing cross-functional communication, and ensuring that deadlines are consistently met. Balancing the needs and expectations of various stakeholders while maintaining program compliance requires strong organizational and problem-solving skills. Effective time management, the ability to delegate, and clear communication are key to overcoming these challenges and keeping projects on track.

What is the average salary for an administrative program manager?

The average salary for an administrative program manager typically ranges from $70,000 to $120,000 annually, depending on experience, location, and industry. Senior roles or those in large organizations may offer higher compensation, often including benefits and bonuses.

What are the key skills and qualifications needed to thrive as an administrative program manager?

To thrive as an Administrative Program Manager, you need strong organizational, project management, and budgeting skills, typically supported by a bachelor's degree in business or a related field. Familiarity with project management software (such as MS Project or Asana), advanced Excel skills, and sometimes certifications like PMP are commonly expected. Exceptional communication, leadership, and problem-solving abilities help you manage teams and coordinate across departments effectively. These competencies are crucial for ensuring that programs run smoothly, stay within budget, and achieve organizational objectives.
What are the most commonly searched types of Administrative Program jobs in California? The most popular types of Administrative Program jobs in California are:
What cities in California are hiring for Administrative Program Manager jobs? Cities in California with the most Administrative Program Manager job openings:
Administrative Program Manager jobs near you

PROGRAM MANAGER

Buckelew

Santa Rosa, CA • On-site

$87K - $90K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Join Buckelew and work with great people doing great things! Buckelew Programs is a leading provider of behavioral healthcare services in the North Bay, providing compassionate mental health, supported housing and substance use treatment.
We are hiring a Program Manager to provide leadership, direction, and oversight to the new Buckelew Employment Service (BES) team. The BES program will utilize the Individual Placement and Support (IPS) model to support people living with behavioral health conditions to work regular jobs of their choosing. In this role, you will be responsible for guiding and empowering staff, managing daily operations, and representing the program with external partners including police and fire departments, local governments, social service providers, and community organizations. You will support strategic planning, budgeting, compliance, and program development while ensuring services align with Buckelew Programs' mission and values.
RESPONSIBILITIES
Administrative
  • Oversee daily operations, program growth, staffing, and development of assigned program(s).
  • Assist in setting annual goals, objectives, and activities in consultation with the Program Director.
  • Partner with the Finance team to prepare and manage budgets; monitor revenues and expenses; approve program expenditures in line with budget authority.
  • Support Team Leaders with administrative and clinical recordkeeping tasks.
  • Monitors outcomes to meet fidelity of IPS model and implements quality improvement plans.
  • Arranges for IPS supported employment fidelity reviews. Assists with the development of fidelity action plans based on recommendations from the fidelity report.
  • Acts as a liaison to other department coordinators and administrators at the agency.
  • Maintains regular communication with mental health supervisors to ensure that services are integrated, to resolve issues, and to act as a proponent for employment.
  • Leads or participates in steering committee meetings to help with IPS supported employment implementation and sustainability.
  • Ensure safety protocols are consistently implemented across program sites.
  • Oversee fleet management responsibilities.

Staff Management
  • Develop and manage staff schedules to meet operational needs.
  • Hire, train, supervise, and evaluate staff and volunteers in accordance with agency policies.
  • Provide consultation, supervision, coaching, and performance feedback to staff.
  • Share on-call responsibilities as needed.
  • Facilitate individual, team, and all-staff meetings.
  • Assigns employment specialist to one or two mental health teams. Attends each mental health treatment team monthly meeting to enhance integrated services.
  • Provides frequent (weekly or every other week) field mentoring for specialists who are new to their jobs, and those with outcomes that are less than desired.
  • Oversee records requests and subpoena responses in collaboration with Quality and Compliance staff.
Clinical Oversight and Service
  • Guide and support staff in planning and implementing client care and documentation.
  • Provide crisis intervention and management services as needed.
  • Collects client outcomes monthly. Shares outcomes for the program, as well as individual practitioners, with the IPS supported employment team each quarter.
  • Supports team members set goals for improvement. Reviews individual outcomes with each practitioner and develops written plans for improvement. Helps specialists refine their skills so they can improve outcomes.
  • Ensure services are delivered with cultural sensitivity and in the preferred language of clients and families.
  • Provides IPS supported employment services to a caseload of two to three people.

Program Quality and Compliance
  • Ensure services adhere to documentation standards, evidence-based practices, and client-centered care.
  • Monitor compliance with legal, regulatory, and contractual requirements, including CARF, CCL, and other certifications.
  • Oversee quality assurance activities, including chart reviews, incident reporting, and outcome tracking.
  • Review and provide feedback on staff documentation at least quarterly.

Community Outreach & Engagement
  • Build and maintain partnerships with state and local organizations.
  • Represent the program through public speaking, advocacy, and participation in community events.
  • Collaborate with the Development team to support funding proposals.
  • Collaborate and partner with local businesses to increase job pathways.
  • Maintain knowledge of employment fairs, job resources and education that supports employment development.
  • Maintain knowledge of community resources and connect clients and families withappropriate support.
  • Participate in committees, task forces, and peer/family support networks.

Education & Experience
  • Master's or Bachelor's degree in Social Sciences, Nursing, or related field; or certification as a Peer Support Specialist, Patient Navigator, Community Health Advocate, or in Alcohol/Drug Counseling. Equivalent experience may be considered.
  • Minimum five years' experience in a behavioral health organization.
  • At least five years of supervisory experience.
  • Strong understanding of family and group dynamics, crisis management, treatment planning, and documentation requirements.
  • Experience with Electronic Health Record (EHR) systems preferred.
  • Experience working with first responders preferred.
Professional Skills
  • Fluency in English required; bilingual English/Spanish preferred.
  • Strong organizational, communication, and leadership skills.
  • Ability to remain calm, professional, and flexible in fast-paced situations.
  • Skilled in Microsoft Office (Word, Excel, Outlook).
  • Reliable, ethical, and collaborative team player.
  • Valid California driver's license, insurable driving record, and reliable transportation required.
  • Must pass a LiveScan fingerprint background check.
  • First Aid/CPR certification may be required depending on program needs.

PHYSICAL REQUIREMENTS
  • Ability to lift up to 30 pounds and perform intermittent activities such as bending, kneeling, squatting, reaching, pushing, and pulling.
  • Ability to sustain extended activities including driving, standing, typing, writing, and sitting.

Great Benefits! Medical, dental, vision and life and long-term disability insurance, Employee Assistance Program, flexible spending accounts for health, dependent and transit costs, retirement savings plan with company match, eligibility for loan forgiveness, continuing education credits available through our learning management system, and generous paid time off.
We are an Equal Opportunity Employer committed to creating a workplace that celebrates diversity, promotes equality, and fosters inclusion. We encourage applications from individuals of all backgrounds, experiences, and perspectives.

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