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Administrative Program Manager Jobs in California

Toyon

Administrative Program/Project Manager

Goleta, CA · On-site

$75K/yr

Toyon Research Corporation is seeking an administrative professional to work closely with Project Managers, Technical Managers and Engineers to assist in program management duties. These duties ...

Customs and Border Protection

Program Manager

San Diego, CA · On-site +1

$143K - $186K/yr

Managing through subordinate supervisors of technical, professional, administrative and comparable work diverse programs and/or services, along with monitoring program accomplishments and identifying ...

Sutter Health

Program Coordinator II

San Francisco, CA · On-site

... management functions, including maintaining databases, entering and auditing data, and preparing routine and/or ad-hoc reports on behalf of the program. CUSTOMER SERVICE: • Serves as administrative ...

Sutter Health

Program Coordinator II

San Francisco, CA · On-site

... management functions, including maintaining databases, entering and auditing data, and preparing routine and/or ad-hoc reports on behalf of the program. CUSTOMER SERVICE: Serves as administrative ...

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BUCKELEW PROGRAMS

PROGRAM MANAGER

Santa Rosa, CA · On-site

RESPONSIBILITIES Administrative * Oversee daily operations, program growth, staffing, and ... Develop and manage staff schedules to meet operational needs. * Hire, train, supervise, and ...

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All JobsAdministrative Program JobsAdministrative Program Manager JobsAdministrative Program Manager Jobs in California

Administrative Program Manager information

See California salary details

$30.1K

$79.4K

$135.7K

How much do administrative program manager jobs pay per year?

As of Sep 12, 2026, the average yearly pay for administrative program manager in California is $79,383.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,300.00 and $96,700.00 per year, depending on experience, location, and employer.

What is an administrative program manager?

Administrative Program Managers are professionals responsible for overseeing and coordinating various programs within an organization. They manage program budgets, schedules, and staff, ensuring that goals and objectives are met efficiently. Their duties often include developing program policies, monitoring progress, and reporting to senior management. They play a key role in streamlining operations and supporting organizational success.

What are the key skills and qualifications needed to thrive as an administrative program manager?

To thrive as an Administrative Program Manager, you need strong organizational, project management, and budgeting skills, typically supported by a bachelor's degree in business or a related field. Familiarity with project management software (such as MS Project or Asana), advanced Excel skills, and sometimes certifications like PMP are commonly expected. Exceptional communication, leadership, and problem-solving abilities help you manage teams and coordinate across departments effectively. These competencies are crucial for ensuring that programs run smoothly, stay within budget, and achieve organizational objectives.

What are some common challenges administrative program managers face when coordinating multiple projects simultaneously?

Administrative Program Managers often juggle several projects at once, which can present challenges such as prioritizing tasks, managing cross-functional communication, and ensuring that deadlines are consistently met. Balancing the needs and expectations of various stakeholders while maintaining program compliance requires strong organizational and problem-solving skills. Effective time management, the ability to delegate, and clear communication are key to overcoming these challenges and keeping projects on track.

What is the difference between Administrative Program Manager vs Project Coordinator?

AspectAdministrative Program ManagerProject Coordinator
CredentialsTypically requires a bachelor's degree; certifications like PMP or CAPM are commonUsually requires a bachelor's degree; certifications are less common
Work EnvironmentWorks in corporate, government, or nonprofit settings managing programsWorks in project teams, supporting project execution across industries
Employer & Industry UsageUsed in organizations managing multiple projects or programsUsed in project teams to coordinate tasks and schedules

The Administrative Program Manager oversees multiple projects and programs, focusing on strategic alignment and resource management. In contrast, the Project Coordinator supports specific projects by coordinating tasks and schedules. While both roles require organizational skills, the Program Manager has broader responsibilities and often more experience or certifications.

What are the most commonly searched types of Administrative Program jobs in California?

The most popular types of Administrative Program jobs in California are:

What cities in California are hiring for Administrative Program Manager jobs?

Cities in California with the most Administrative Program Manager job openings:

Administrative Program Manager jobs near you
Infographic showing various Administrative Program Manager job openings in California as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $79,383 per year, or $38.2 per hour.

Administrative Program Manager

San Francisco, CA • On-site

University of California San Francisco
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about University of California San Franciscoexternal

Full-time

Posted 23 days ago

University Of California San Francisco rating

7.8

Company rating: 7.8 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

Job description


Employment Duration: 4 months (w/ potential for extension)
Position Structure: Hybrid (fully on-site to start and then 2-3 days per week on-site)
Uses skills as a seasoned and experienced administrative operations professional to manage, plan, and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher-level administrative operations professional or manager. Performs short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
Under the general supervision of the CAO, the Administrative Program Manager provides project and program management support to the unit and its leaders. They will work closely with other departments and units across campus, as well as external organizations, and must use diplomacy and tact in these interactions. They will work closely with the unit to develop, implement, and review operational policies and procedures.
The incumbent will be responsible for managing CVRI's administrative programs and strategic initiatives, including meeting and event planning for high-level events such as the CVRI annual scientific retreat; planning and executing CVRI's communication strategy, including the website, newsletters, and general communications; providing support for CVRI's T32 training grant(s); supporting faculty recruitment; and providing administrative support to CVRI leadership, including process improvement on administrative processes and staffing and taking minutes at meetings.
The Administrative Program Manager must be able to prioritize in a fast-paced environment, independently analyze issues, work with minimal supervision, and be exceedingly well-organized and flexible. Since the incumbent will interact with a wide range of audiences, diplomacy and tact are essential, together with excellent verbal and written communication skills.
The primary mission of the Cardiovascular Research Institute (CVRI), the largest organized research unit on the San Francisco campus, is to promote fundamental and clinical research on the cardiovascular and pulmonary respiratory systems and to provide opportunities for postdoctoral training in these fields. With over 200 faculty, staff, and postdoctoral fellows, the CVRI supports faculty from a variety of departments, including Medicine, Biochemistry, Biophysics, Lab Medicine, Pediatrics, Anatomy, Anesthesia, Pharmaceutical Chemistry, Physiology, and Cellular and Molecular Pharmacology.
Key Responsibilities:
Administrative and Program Management
  • Manage, plan, and administer a range of administrative operations and programs for CVRI to support the unit and its leaders. Administrative operations include budgetary financial management and human resources and may include IT, facilities, student services, and/or contracts and grants.
  • Work closely with the CAO to set and implement policies, procedures, and systems and follow through with implementation.
  • Liaise with other departments and units across campus to support CVRI's mission and achieve unit goals.
  • Assist with reviewing CVRI's processes and procedures to identify opportunities for improvement.
  • Assist with the design and maintenance of CVRI's website content.
  • Draft newsletters and other communications to the public and CVRI constituents and colleagues.
  • Support CVRI's T32 training grant(s) and education and training programs, including recruitment, reporting, grant renewal efforts, and program improvement projects.
  • Coordinate and participate in a variety of human resources activities, including faculty and staff recruitment efforts, such as arranging travel, planning itineraries, and facilitating search committee meetings.

Event Planning and Meeting Support
  • Administer facilities and space logistics and manage equipment needs.
  • Plan and provide logistical support for high-profile CVRI events such as the Annual Retreat, holiday party, donor appreciation events, and institute-wide team-building events.
  • Provide logistical support for day-to-day CVRI meetings such as the CVRI Executive Committee, faculty research meetings, trainee seminars, and staff meetings. Support includes scheduling meetings, preparing and distributing agendas, taking notes, and drafting and circulating meeting minutes.

Administrative Support
  • Provide administrative support for CVRI leadership and assist the unit with other projects as assigned.

Responsibilities
N/A
Qualifications
Required Qualifications
  • Minimum five years of related experience.
  • Interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling skills.
  • Experience with event planning.
  • Ability to use discretion and maintain confidentiality.
  • Strong skills in short-term planning, analysis, problem-solving, and customer service.
  • Proven skill in interacting with diverse populations.
  • Demonstrated ability to handle difficult or volatile situations/individuals effectively.
  • Proven liaison and/or negotiating skills.
  • Intermediate proficiency in standard software applications, including Word, Excel, PowerPoint, and email applications.

Preferred Qualifications
  • Bachelor's degree in a related area and/or equivalent experience/training.
  • Knowledge of a variety of administrative operational activities, such as basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

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