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Administrative Operations Jobs in Alabama (NOW HIRING)

Vulcan Materials Company

Assistant -Admin

Birmingham, AL · On-site

$15.50 - $20.75/hr

Job Summary We are seeking a proactive and detail-oriented Administrative Assistant to join our team. In this role, you will serve as a vital operational backbone for both the Organizational ...

Vulcan Materials Company

Assistant -Admin

Birmingham, AL · On-site

$16.75 - $22.75/hr

Job Summary We are seeking a proactive and detail-oriented Administrative Assistant to join our team. In this role, you will serve as a vital operational backbone for both the Organizational ...

Alphabe Insight Inc

Office Assistant

Birmingham, AL · On-site

$15.75 - $20.50/hr

We are seeking a dependable Office Assistant to support administrative operations and maintain an organized office environment. Key Responsibilities: * Perform general administrative and clerical ...

Limitless East Marketing

Office Assistant

Birmingham, AL

$15.75 - $20.50/hr

We are seeking a dependable Office Assistant to support administrative operations and maintain an organized office environment. Key Responsibilities: * Perform general administrative and clerical ...

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All JobsAdministrative Operations JobsAdministrative Operations Jobs in Alabama

Administrative Operations information

What is administrative operations?

Administrative operations refer to the day-to-day activities and processes that support the functioning and efficiency of an organization. This includes tasks like managing office supplies, handling correspondence, scheduling meetings, organizing files, maintaining records, and supporting other departments. Administrative operations professionals ensure that business processes run smoothly, allowing other teams to focus on their core responsibilities. Their work is vital for maintaining organization, compliance, and productivity within a company.

What are the key skills and qualifications needed to thrive in administrative operations, and why are they important?

To thrive in Administrative Operations, you need strong organizational, multitasking, and problem-solving abilities, often supported by a degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, project management tools, and sometimes ERP systems is typically required. Excellent communication, attention to detail, and adaptability are standout soft skills for this role. These capabilities ensure smooth workflow, efficient resource management, and effective support for organizational objectives.

What are some common challenges faced by professionals in administrative operations, and how can they be effectively managed?

Professionals in Administrative Operations often encounter challenges such as managing competing priorities, streamlining processes, and adapting to rapidly changing organizational needs. Effective time management, clear communication, and a proactive approach to problem-solving are essential for navigating these obstacles. Many teams use project management tools and regular check-ins to ensure alignment and maintain workflow efficiency. Building strong relationships with colleagues across departments also helps in addressing issues promptly and fostering a collaborative environment.

What is the difference between Administrative Operations vs Administrative Assistant?

AspectAdministrative OperationsAdministrative Assistant
Primary ResponsibilitiesOversees administrative processes, manages workflows, improves operational efficiencyPerforms clerical tasks, schedules appointments, supports daily office functions
Required SkillsProcess management, organizational skills, problem-solving, communicationCommunication, organization, basic computer skills, customer service
Work EnvironmentOften in managerial or team lead roles within organizationsOffice settings, supporting managers or teams
CredentialsTypically requires experience in operations or administration, sometimes a degreeHigh school diploma or equivalent, relevant experience

Administrative Operations focuses on managing and improving administrative processes within an organization, often involving strategic oversight. In contrast, Administrative Assistants handle day-to-day clerical tasks and support staff. While both roles require organizational skills, Administrative Operations roles demand a broader understanding of workflows and process management, making them more strategic in nature.

What are the most commonly searched types of Administrative Operations jobs in Alabama?

The most popular types of Administrative Operations jobs in Alabama are:

What are popular job titles related to Administrative Operations jobs in Alabama?

For Administrative Operations jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Administrative Operations jobs in Alabama look for?

The top searched job categories for Administrative Operations jobs in Alabama are:

Administrative Operations jobs near you
Infographic showing various Administrative Operations job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 12% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Operations Specialist III

The Tatitlek Corporation

Huntsville, AL • On-site

Full-time

Posted 12 days ago

Job description

Overview

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Lead Event Planner to spearhead the end-to-end coordination and execution of high-visibility planning conferences (100+ attendees with multiple breakout sessions) and large-scale, multi-week defense experimentation events hosting over 200 participants from 50+ diverse organizations.
  • This critical operational lead will design master event schedules, manage complex facility and registration logistics, and orchestrate detailed itineraries and protocols for high-ranking military and government officials during Distinguished Visitor (DV) days.
  • The ideal candidate must blend elite, large-scale event planning capabilities with a firm grasp of Department of Defense (DoD) security compliance, including hands-on experience processing Visit Authorization Requests (VARs) within the Defense Information System for Security (DISS).
  • An active Secret clearance, exceptional inter-agency communication skills, and proven expertise navigating military customs and government facilities are required to ensure the flawless and secure execution of these highly collaborative joint exercises.
  • Will also support tracking of actions/tasks for the team and support procurement efforts.

EXPERIENCE, EDUCATION, AND LICENSURE:

  • High school diploma or equivalent.
  • Minimum of Eleven (11) years of applicable experience supporting administrative operations; or four (4) years of applicable vocational/military/technical school and seven (7) years of applicable experience in the assigned specialty area.
  • Experience with:
    • DV Day Scheduling: Designing and managing strict itineraries, escort schedules, and dedicated presentation sessions for general officers, flag officers, and senior executives.
    • Military Protocol Compliance: Familiarity with military customs, courtesies, seating arrangements, and official hosting guidelines.
    • Security & Escort Coordination: Coordinating with personal security details and arranging proper badging and physical escorts within secure testing environments.
    • On-Site Coordination & Troubleshooting: On-the-ground management of registration desks, badges, signage, transportation assets, and hospitality requirements.
    • General Administrative & Procurement Support: Managing continuous task tracking across multiple event work streams and coordinating the procurement of critical supplies and services.

PREFERRED EDUCATION AND EXPERIENCE:

  • Prior military organization employment as military or civilian, and corresponding understanding of military headquarters staff organization, roles, and relationships.
  • Executive-level or senior manager-level administrative support.
  • Professional user of Microsoft's Office suite of software and applications (e.g., Outlook, Word, Excel, PowerPoint, Visio), as well as SharePoint.

REASONABLE ACCOMODATION:

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.

SUPERVISOR RESPONSIBILITY:

None.

WORK ENVIORNMENT:

A professional office in which typical office equipment and information technology is used.

PHYSICAL REQUIREMENTS:

The physical demands described must be met by an employee to perform the essential functions of the job - able to: see, hear, and speak; lift objects weighing up to 20 pounds; sit for extended time; and, use a personal computer keyboard, mouse, and other peripheral devices.

TRAVEL:

Approximately 30% (10-15 weeks per year)

WORK AUTHORIZATION / SECURITY CLEARANCE:

DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.

ADDITIONAL QUALIFYING FACTORS: 

Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran's status or employment.

BENEFITS:

For more information please visit

https://careers-tatitlek.icims.com/ 

Salary$40.79Employment Type: FULL_TIME

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