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Administrative Operations Jobs in Alabama (NOW HIRING)

Creature

Office Administrative Assistant

Birmingham, AL · On-site

$15.75 - $20.75/hr

People & Culture / Operations Leadership Employment Type: Full-time, hourly (non-exempt ... Administrative and compliance items are handled proactively and accurately Traits That Define ...

Creature

Office Administrative Assistant

Birmingham, AL · On-site

$15.75 - $20.75/hr

People & Culture / Operations Leadership Employment Type: Full-time, hourly (non-exempt ... Administrative and compliance items are handled proactively and accurately Traits That Define ...

Top Talent Recruiter

Director of Operations

Montgomery, AL · On-site

$90 - $120/hr

DIRECTOR OF OPERATIONS, MONTGOMERY, AL The Director of Operations is responsible for overseeing the organization's governance functions, event management and administrative support. This role ensures ...

UAB NOVA RENT

ADMINISTRATIVE ASSOCIATE

Birmingham, AL · On-site

$18.35 - $22.11/hr

The incumbent will provide comprehensive administrative, operational, and fiscal support by coordinating calendars, meetings, travel, communications, records management, and office operations. The ...

UAB NOVA RENT

ADMINISTRATIVE ASSOCIATE

Birmingham, AL · On-site

$18.35 - $29.80/hr

To conduct special projects relating to an office's administrative operation at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies.

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Administrative Operations information

What is the difference between Administrative Operations vs Administrative Assistant?

AspectAdministrative OperationsAdministrative Assistant
Primary ResponsibilitiesOversees administrative processes, manages workflows, improves operational efficiencyPerforms clerical tasks, schedules appointments, supports daily office functions
Required SkillsProcess management, organizational skills, problem-solving, communicationCommunication, organization, basic computer skills, customer service
Work EnvironmentOften in managerial or team lead roles within organizationsOffice settings, supporting managers or teams
CredentialsTypically requires experience in operations or administration, sometimes a degreeHigh school diploma or equivalent, relevant experience

Administrative Operations focuses on managing and improving administrative processes within an organization, often involving strategic oversight. In contrast, Administrative Assistants handle day-to-day clerical tasks and support staff. While both roles require organizational skills, Administrative Operations roles demand a broader understanding of workflows and process management, making them more strategic in nature.

What are the key skills and qualifications needed to thrive in administrative operations, and why are they important?

To thrive in Administrative Operations, you need strong organizational, multitasking, and problem-solving abilities, often supported by a degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, project management tools, and sometimes ERP systems is typically required. Excellent communication, attention to detail, and adaptability are standout soft skills for this role. These capabilities ensure smooth workflow, efficient resource management, and effective support for organizational objectives.

What are some common challenges faced by professionals in administrative operations, and how can they be effectively managed?

Professionals in Administrative Operations often encounter challenges such as managing competing priorities, streamlining processes, and adapting to rapidly changing organizational needs. Effective time management, clear communication, and a proactive approach to problem-solving are essential for navigating these obstacles. Many teams use project management tools and regular check-ins to ensure alignment and maintain workflow efficiency. Building strong relationships with colleagues across departments also helps in addressing issues promptly and fostering a collaborative environment.

What is administrative operations?

Administrative operations refer to the day-to-day activities and processes that support the functioning and efficiency of an organization. This includes tasks like managing office supplies, handling correspondence, scheduling meetings, organizing files, maintaining records, and supporting other departments. Administrative operations professionals ensure that business processes run smoothly, allowing other teams to focus on their core responsibilities. Their work is vital for maintaining organization, compliance, and productivity within a company.

What are the most commonly searched types of Administrative Operations jobs in Alabama?

The most popular types of Administrative Operations jobs in Alabama are:

What are popular job titles related to Administrative Operations jobs in Alabama?

For Administrative Operations jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Administrative Operations jobs in Alabama look for?

The top searched job categories for Administrative Operations jobs in Alabama are:

Administrative Operations jobs near you
Infographic showing various Administrative Operations job openings in Alabama as of August 2026, with employment types broken down into 81% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Office Administrative Assistant

Creature

Birmingham, AL • On-site

$15.75 - $20.75/hr

Part-time

PTO

This job post has expired today. Applications are no longer accepted.

Job description

Office Administrative Assistant
Location: Birmingham, AL
Reports to: People & Culture / Operations Leadership
Employment Type: Full-time, hourly (non-exempt)
Compensation: Competitive salary + benefits
About Creature
Creature is a vertically integrated Design-Manufacture-Construct (DMC) company built to eliminate the friction of traditional construction. We align design, manufacturing, and construction into one system so projects move faster, cleaner, and with greater reliability. The same standard applies inside our walls-our workplace must operate with clarity, discipline, and ownership.
Purpose of the Role
Own the day-to-day operation of Creature HQ so the team can execute at a high level. This role exists to create a professional, organized, and reliable workplace by building systems, removing friction, and ensuring nothing falls through the cracks.
Core Accountability
Own the experience and reliability of the workplace-environment, resources, and support systems-so teams can focus on delivering results.
Key Accountabilities
1) Property Maintenance & Workplace Readiness
Maintain a clean, organized, and professional office environment at all times. Coordinate facility upkeep, manage office equipment (non-IT), track utilities, and ensure issues are identified and resolved before they disrupt operations.
2) Team Experience & Company Events
Plan and execute team lunches, celebrations, and casual company events. Ensure events are organized, on time, and reinforce a positive, high-performing culture.
3) Inventory Management (Kitchen, Swag, PPE, Tech Intake)
Own inventory systems for kitchen supplies, snacks, swag, PPE, and basic onboarding equipment coordination. Maintain stock levels, manage ordering, and keep storage organized and visible.
4) Compliance & Administrative Operations
Manage toll accounts, licensing, compliance postings, and notary-related needs. Oversee mail, shipping to jobsites, vendor relationships, and expense/utility tracking. Ensure documentation and compliance requirements are current and accurate.
5) Reception, Coordination & Office Support
Serve as the front-line presence for guests and visitors. Manage conference rooms, greet visitors, and support cross-functional administrative needs (travel booking, onboarding coordination, PTO tracking support). Ensure communication flows cleanly across the office.
What Exceptional Execution Looks Like
  • The office operates smoothly with no surprises or last-minute issues
  • Inventory is always stocked, organized, and predictable
  • Visitors experience a professional, welcoming environment
  • Events are well-executed and strengthen team culture
  • Administrative and compliance items are handled proactively and accurately

Traits That Define Success
  • Ownership over Coordination - Takes full responsibility for the workplace
  • Accomplishment over Activity - Solves problems permanently, not repeatedly
  • Compelling Conscientiousness - Notices and fixes details others miss
  • Mastery of Communication - Keeps teams aligned and informed
  • Accountability is Reliability - Can be counted on to make things run

Qualifications
  • 3+ years experience in office operations, construction admin, or similar environment
  • Strong organizational skills with high attention to detail
  • Experience with Procore and Microsoft Office (Excel, Word, PowerPoint)
  • Ability to manage multiple priorities in a fast-paced environment
  • Strong communication and customer service skills
  • Ability to work independently and take initiative

Preferred - Experience in construction environment - Notary certification
Why Creature
  • Play a critical role in supporting a high-performance team
  • Clear ownership and autonomy
  • Opportunity to build systems that scale with the company
  • Culture that values discipline, professionalism, and continuous improvement

Creature is an equal opportunity employer. We build better systems by empowering people who take ownership and care about doing things right.

Apply