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Administrative Operations Coordinator Jobs in Springfield, VA

Guidehouse

Operations Coordinator

Bethesda, MD · On-site

$74K - $124K/yr

Administrative Services (Digital) Travel Required: None Clearance Required: Ability to Obtain Public Trust What You Will Do: We are currently searching for Operations Coordinators to provide day-to ...

Guidehouse

Operations Coordinator

Bethesda, MD · On-site

$74K - $124K/yr

Administrative Services (Digital) Travel Required: None Clearance Required: Ability to Obtain Public Trust What You Will Do: We are currently searching for Operations Coordinators to provide day-to ...

Procom Services

Operation Coordinator

Washington, DC

Operations Coordinator The REMS Leadership & Operations Coordinator will provide office coordination and administrative support including analytical and planning support to senior level management ...

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All JobsAdministrative Operations JobsAdministrative Operations Coordinator JobsAdministrative Operations Coordinator Jobs in Springfield, VA

Administrative Operations Coordinator information

See Springfield, VA salary details

$30.3K

$52.1K

$82K

How much do administrative operations coordinator jobs pay per year?

As of Sep 4, 2026, the average yearly pay for administrative operations coordinator in Springfield, VA is $52,142.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,300.00 and $56,400.00 per year, depending on experience, location, and employer.

What is an administrative operations coordinator?

Administrative Operations Coordinators are professionals responsible for managing and streamlining the day-to-day administrative functions of an organization or department. They coordinate schedules, oversee office procedures, handle communications, and ensure that operations run smoothly and efficiently. Their role often involves supporting teams, managing documentation, and assisting with project coordination to improve overall productivity. Administrative Operations Coordinators play a vital part in keeping organizations organized and responsive to changing needs.

What are the key skills and qualifications needed to thrive as an administrative operations coordinator?

To thrive as an Administrative Operations Coordinator, you need strong organizational skills, attention to detail, and a background in business administration or a related field, often supported by a bachelor's degree or relevant experience. Familiarity with office management software, scheduling tools, and database systems is typically required. Excellent communication, problem-solving abilities, and multitasking are standout soft skills in this role. These skills ensure efficient office operations, effective coordination among teams, and smooth execution of administrative processes.

What are the main challenges administrative operations coordinators face in managing multiple priorities, and how can these be effectively handled?

Administrative Operations Coordinators often juggle a wide range of tasks, from scheduling meetings and processing invoices to supporting departmental projects. One common challenge is managing competing deadlines while maintaining accuracy and attention to detail. Effective coordinators utilize strong organizational systems, prioritize tasks based on urgency and impact, and communicate proactively with team members to set realistic expectations. Leveraging tools like project management software and maintaining open communication channels are practical ways to stay on top of responsibilities and ensure smooth operations.

What is the difference between Administrative Operations Coordinator vs Administrative Assistant?

AspectAdministrative Operations CoordinatorAdministrative Assistant
Primary RoleOversees operational processes, manages workflows, and supports department efficiencyProvides administrative support, manages schedules, and handles correspondence
Required SkillsOrganizational skills, process management, communicationCommunication, organization, basic office software
Work EnvironmentOffice settings, cross-department collaborationFront desk, office support roles
Common CertificationsNone mandatory, but project management or admin certifications helpfulNone required

The Administrative Operations Coordinator focuses on streamlining operations and managing workflows within an organization, often working across departments. In contrast, the Administrative Assistant primarily provides direct administrative support to individuals or teams. Both roles require strong organizational skills, but the Coordinator's role involves more process oversight, making it suitable for those interested in operational management within an office environment.

How much do administrative operations coordinators make in the US?

Administrative Operations Coordinators in the US typically earn a median annual salary of around $50,000 to $65,000, depending on experience, location, and industry. Salaries can vary based on the complexity of tasks, required skills such as proficiency in office management software, and organizational size.

What are popular job titles related to Administrative Operations Coordinator jobs in Springfield, VA?

For Administrative Operations Coordinator jobs in Springfield, VA, the most frequently searched job titles are:

What job categories do people searching Administrative Operations Coordinator jobs in Springfield, VA look for?

The top searched job categories for Administrative Operations Coordinator jobs in Springfield, VA are:

What cities near Springfield, VA are hiring for Administrative Operations Coordinator jobs?

Cities near Springfield, VA with the most Administrative Operations Coordinator job openings:

Administrative Operations Coordinator jobs near you
Infographic showing various Administrative Operations Coordinator job openings in Springfield, VA as of August 2026, with employment types broken down into 80% Full Time, 17% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $52,142 per year, or $25.1 per hour.

Legal Operations Coordinator

Build My Great Team

Washington, DC • On-site

$60K - $72K/yr

Full-time

Medical, Retirement

Posted yesterday

New

Job description

Washington, D.C.  |  Full-Time  | Hybrid

Boutique Service | Big Firm Experience

Sullivan & Barros, LLP is looking for a highly organized, dependable operations professional to keep the firm's day-to-day administrative and matter-tracking functions running smoothly and to work directly alongside the Practice Manager/COO.

Sullivan & Barros, LLP is a boutique Washington, DC law firm focused on DC zoning, real estate transactions and litigation, condominium/HOA law, and business law, known for pairing big-firm experience with close, hands-on client service.

This is a long-term platform role for someone who wants steady, growing responsibility working closely with firm leadership, not a stepping-stone position.

About the Role

The Legal Operations Coordinator supports the day-to-day administrative and operational functions of the firm and provides direct support to the Practice Manager/COO, including mail handling, meeting and calendar coordination, matter tracking, billing and A/R follow-up, and internal reporting. From day one, the ideal candidate is expected to manage recurring responsibilities with limited supervision and to follow through on open items until they are resolved.

This is a non-attorney administrative/operations position with no business-development expectations.

Key Responsibilities

       Manage incoming mail, including opening, sorting, scanning, routing, and tracking items requiring action.

       Coordinate client, attorney, staff, and internal team meetings, and assist with calendar management as assigned.

       Maintain the firm's active-matter tracking system, working with attorneys and staff to keep matter information and status current.

       Prepare periodic team progress and active-matter reports, and track outstanding assignments, administrative deadlines, and follow-up items for the Practice Manager/COO.

       Assist with monthly pre-bill and invoice review, flagging apparent inconsistencies or items that require attorney review.

       Work with the firm's bookkeeper and Practice Manager/COO on accounts receivable, including A/R reports, tracking outstanding balances, and coordinating collection follow-up.

       Assist with client account and matter administrative maintenance, including opening and closing procedures, and maintain operational spreadsheets, reports, calendars, and internal tracking systems.

       Coordinate routine vendor, supply, filing, records, and office administrative matters, and help identify administrative bottlenecks, missing information, and overdue items requiring management attention.

Requirements

Experience and background:

       2-4+ years of administrative, legal, professional-services, billing, operations, or office-management experience.

       Exceptional organizational skills and attention to detail, strong written and verbal communication, and the ability to manage multiple recurring responsibilities and deadlines simultaneously.

       Strongly preferred: prior law-firm or professional-services experience, legal billing or practice-management software, A/R/bookkeeping coordination, matter/project status reporting, and familiarity with legal terminology and law-firm workflows.

Must-haves:

       No bachelor's degree required. Judgment, organization, follow-through, professionalism, and comfort working with lawyers matter more than formal education.

       Someone who notices when something hasn't been completed and follows through until it's resolved.

       Strong follow-through, with the willingness to appropriately remind and follow up with attorneys and staff.

       Professional discretion when handling confidential client, personnel, and financial information.

       Proficiency with Microsoft Outlook, Word, Excel, and Teams (or comparable business applications) and the ability to work independently while recognizing when an issue should be escalated to the Practice Manager/COO.

Why This Role Stands Out

       Direct, hands-on exposure to firm leadership through daily work with the Practice Manager/COO.

       No bachelor's degree required. The firm prioritizes judgment, organization, and follow-through over formal credentials.

       Broad, varied responsibility across matter tracking, billing/A/R, reporting, and office operations, not a single narrow function.

       A firm that values someone who notices what's unfinished and follows through, not just someone who checks boxes.

       A long-term platform role with room to take on more responsibility as trust builds.

Benefits

       Salary: $60,000-$72,000, commensurate with experience

       Year-end administrative bonus, typically around $1,000, awarded at the practice's discretion.

       100% employer-paid medical coverage

       401(k) available

       HSA available

How to Apply

Submit a resume and a brief cover letter explaining your interest in the role. Applications are accepted on an ongoing basis until the position is filled. 

All applications are handled confidentially through Build My Great Team, the search firm managing this engagement. The hiring firm's identity is disclosed to candidates who advance to the second interview stage. 

If you need a reasonable accommodation to participate in the application or interview process, contact us at bmgt@atticusadvantage.com. 

Equal Opportunity Employer

Sullivan & Barros, LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by applicable law.


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