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Administrative Assistant Intake Jobs in Ohio (NOW HIRING)

Xavier University

Administrative Assistant I

Cincinnati, OH · On-site

$17.25 - $23.25/hr

The Administrative Assistant I plays a vital part in advancing this mission by engaging in the ... Coordinate new student intake process from pre-application status to enrollment into the program.

Robert Half

Medical Administrative Assistant

Canton, OH · On-site

$17 - $19.80/hr

Register patients at check-in and assist with administrative intake tasks to support an efficient office experience. * Monitor office inventory and place orders for exam room and front-desk supplies ...

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Administrative Assistant Intake information

What is the difference between Administrative Assistant Intake vs Administrative Assistant?

AspectAdministrative Assistant IntakeAdministrative Assistant
Primary RoleFocuses on onboarding, scheduling, and initial client or employee interactionsHandles general administrative tasks like correspondence, filing, and office support
Required CredentialsTypically high school diploma; some roles may prefer certifications in office administrationHigh school diploma; administrative or office support certifications are common
Work EnvironmentFront desk, reception, or onboarding departments within organizationsOffice settings across various industries
Common UsageUsed in HR, healthcare, or client onboarding contextsGeneral administrative support roles in multiple industries

Administrative Assistant Intake roles specialize in onboarding and initial client or employee interactions, often within HR or healthcare settings. In contrast, Administrative Assistants handle broader office support tasks. Both roles require similar credentials and work environments but serve different functions within organizations.

What other jobs can an administrative assistant do?

An administrative assistant can often transition into roles such as office manager, executive assistant, project coordinator, or customer service representative, leveraging skills in organization, communication, and computer software. These positions may require additional experience or certifications but generally involve similar administrative or coordination responsibilities.
What are popular job titles related to Administrative Assistant Intake jobs in Ohio? For Administrative Assistant Intake jobs in Ohio, the most frequently searched job titles are:
What job categories do people searching Administrative Assistant Intake jobs in Ohio look for? The top searched job categories for Administrative Assistant Intake jobs in Ohio are:
What cities in Ohio are hiring for Administrative Assistant Intake jobs? Cities in Ohio with the most Administrative Assistant Intake job openings:
Administrative Assistant Intake jobs near you
Infographic showing various Administrative Assistant Intake job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant I

Xavier University

Cincinnati, OH • On-site

$17.25 - $23.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 13 days ago

Xavier University rating

7.7

Company rating: 7.7 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

260th of 617 rated colleges and universities

Job description

Current Xavier University employees must apply to the internal career site by logging into WorkdayAdministrative Assistant I

Xavier University is seeking a dedicated and mission-driven Administrative Assistant I to join our TRiO Scholars, Student Support Services (SSS) team. This role presents an exciting opportunity for an individual who thrives in a collaborative, student focused environment and is passionate about contributing to work that makes a meaningful impact. At Xavier, our mission is to educate the whole person-intellectually, morally, and spiritually-in the Jesuit tradition. The Administrative Assistant I plays a vital part in advancing this mission by engaging in the overall operations of SSS to help ensure our students receive the guidance and support needed to excel academically, personally and professionally. The successful candidate will have the opportunity to shape initiatives, strengthen campus services, and help create a community where all members can learn, grow, and succeed.

JOB RESPONSIBILITIES:

Provide direct administrative support to the Director of TRiO Student Support Services, including email correspondence, schedule meetings occurring in the office and via video conference, and coordinate travel arrangements.

Provide front desk coverage, including greeting guests, managing incoming/outgoing mail and maintaining an organized office environment.

Maintain workflow by analyzing and refining standard operation procedures, such as scheduling, communications, budget administration, purchasing, etc., and assist with program projects and presentations.

Lead and manage daily operations for the maintenance of the program's confidential database.

Supervise student employees and delegate assigned tasks.

Coordinate new student intake process from pre-application status to enrollment into the program.

JOB REQUIREMENTS:

  • High School Diploma or equivalent. Associate's Degree preferred.
  • At least 3-5 years of related experience.
  • Ability to adapt to a changing environment and handle multiple priorities.
  • Excellent oral and written communication and analytical skills.
  • Proficient in Microsoft Office and Excel, with aptitude to learn new software and systems.

To ensure consideration, qualified/interested applicants must submit a cover letter and resume on Xavier University's website.Review of applications will start immediately and will be accepted until the position closes at the University's discretion.

Candidates selected for the final stages of the interview process will be asked to provide the names and contact information of three professional references.

Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts. Guided by ourmission and values, we welcome and support members from diverse backgrounds and life experiences. We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense ofbelonging. Our campus is located in the vibrant and thriving city ofCincinnati, which has an array of neighborhoods and activities to suit many interests.

Benefits - applies only to full-time positions:

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class:

  • Comprehensive insurance plans including medical, dental, vision and prescription coverage.

  • Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.

  • Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.

  • Generous paid time off work options including vacation, sick leave and holidays.

  • Tuition remission for employees and their eligible dependents.

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