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Administrative Assistant Front Desk Jobs in Rialto, CA

People First Employment

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Front Office & HR Admin Assistant

Orange, CA · On-site

$25/hr

Previous receptionist, front desk, administrative assistant, or office support experience * Basic ... Human Resources knowledge or previous HR exposure preferred * Professional and friendly demeanor ...

Applause Music Academy

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Front Desk Admin / Social media manager

Upland, CA · On-site

$18/hr

... - Assist teachers with lesson or class preparations or any other lesson-related projects. Ensure ... We provide the students, facilities, marketing, scheduling, and administrative support so our ...

Ciela Senior Living

Front Desk Assistant

Highland, CA · On-site

$22 - $23.50/hr

Front Desk | Receptionist | Purpose: To maintain the front desk area with an attitude of customer ... Administrative • Assists with projects and reports to support department directors as needed, and ...

Rezolut

Front Desk Receptionist

Chino Hills, CA · On-site

$15.25 - $19.50/hr

The Front Desk Receptionist is responsible for providing administrative and clerical support to ... Works as a team to assist clinical and clerical staff and referring physician offices as needed.

iStaffing

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Jr. Recruiter/Front Desk

Riverside, CA · On-site

$19 - $20/hr

Key Responsibilities Front Desk & Administrative Support * Greet and assist walk-in applicants in a professional and welcoming manner. * Answer incoming calls and direct them to the appropriate ...

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Administrative Assistant Front Desk information

See Rialto, CA salary details

$11

$18

$25

How much do administrative assistant front desk jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for administrative assistant front desk in Rialto, CA is $18.98, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.24 per hour, depending on experience, location, and employer.

What are the main responsibilities of an administrative assistant front desk?

An Administrative Assistant Front Desk is responsible for greeting visitors, answering and directing phone calls, handling incoming and outgoing mail, and maintaining front desk organization. They also assist with scheduling appointments, managing calendars, and performing basic clerical tasks such as filing, data entry, and ordering office supplies. This role is often the first point of contact for clients and staff, requiring excellent communication and customer service skills.

How does an administrative assistant front desk typically collaborate with other departments or team members?

As an Administrative Assistant Front Desk, you'll frequently interact with staff across various departments to ensure smooth office operations. This includes coordinating meeting schedules, managing visitor logs, assisting with document distribution, and relaying important messages. Effective communication and strong organizational skills are key, as you'll often act as the first point of contact and a liaison between guests, employees, and management. Building positive relationships with colleagues can help streamline workflows and contribute to a supportive work environment.

What are the key skills and qualifications needed to thrive as an administrative assistant front desk, and why are they important?

To thrive as an Administrative Assistant Front Desk, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, phone systems, and scheduling tools is often required. Excellent communication, professionalism, and a customer-focused attitude are vital soft skills for success in this role. These abilities ensure smooth office operations, provide a positive first impression for visitors, and support overall workplace efficiency.

What is the difference between Administrative Assistant Front Desk vs Administrative Assistant Receptionist?

AspectAdministrative Assistant Front DeskAdministrative Assistant Receptionist
CredentialsHigh school diploma or equivalent; some roles may prefer certificationsHigh school diploma or equivalent; similar certifications
Work EnvironmentOffice reception area, front desk, administrative supportReception area, greeting visitors, answering calls
Employer & Industry UsageCommon in corporate, healthcare, legal settingsCommon in healthcare, hospitality, corporate offices
Search & Comparison IntentOften searched for job duties, skills, and requirementsOften compared for front desk and customer service roles

Both roles involve front desk duties and require similar credentials. The Administrative Assistant Front Desk typically encompasses broader administrative support, while the Administrative Assistant Receptionist focuses more on greeting visitors and handling calls. The roles are often used interchangeably but may differ slightly based on specific employer needs.

What does an administrative assistant front desk do?

An administrative assistant front desk manages reception duties such as greeting visitors, answering phone calls, scheduling appointments, and handling correspondence. They often use office software and maintain organized records to support daily operations in an office environment.

What job categories do people searching Administrative Assistant Front Desk jobs in Rialto, CA look for?

The top searched job categories for Administrative Assistant Front Desk jobs in Rialto, CA are:

What cities near Rialto, CA are hiring for Administrative Assistant Front Desk jobs?

Cities near Rialto, CA with the most Administrative Assistant Front Desk job openings:

Administrative Assistant Front Desk jobs near you
Infographic showing various Administrative Assistant Front Desk job openings in Rialto, CA as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $39,485 per year, or $19 per hour.

Front Desk Administrative Assistant

Neuro Wellness Spa

Anaheim, CA • On-site

$22 - $25/hr

Other

Medical, Dental, Vision, Life, Retirement

This job post has expired today. Applications are no longer accepted.

Job description

About Us
At Neuro Wellness Spa, we are committed to providing cutting-edge mental health care through a patient-centered approach. Since 2009, our dedicated, knowledgeable, and compassionate team has worked to ensure patients receive the highest quality and most comprehensive mental healthcare possible. As a leading provider of TMS, psychopharmacology, and psychotherapy, we are continuing to expand our services and clinical footprint across California.
Summary of Position
The Administrative Assistant serves as the first point of contact for patients and visitors, providing exceptional customer service and administrative support to ensure a seamless clinic experience. This role manages patient interactions, including appointment scheduling, insurance verification, and coordination of care, while maintaining accurate records in DrChrono EHR. Additionally, the Administrative Assistant oversees administrative tasks such as processing referrals, handling faxes and mail, and ensuring compliance with HIPAA and clinic policies. This position also contributes to office management, patient outreach, and marketing initiatives, supporting the overall efficiency and professionalism of the clinic.
Essential Responsibilities
Patient Interaction:
  • Welcome patients in person or via phone, providing information about services, scheduling/rescheduling, and billing procedures.
  • Answer and direct calls and texts, taking messages as needed.
  • Assist patients with appointment scheduling, rescheduling, and cancellations using DrChrono EHR.
  • Inform providers of no-shows and cancellations, coordinating rescheduling as needed.
Administrative Duties:
  • Verify patient information and insurance eligibility, ensuring accurate records and running VOBs as needed.
  • Direct patients through intake processes and maintain documentation in DrChrono EHR.
  • Facilitate internal referrals for therapy and TMS using MS Lists, Teams and other internal communication procedures.
  • Manage patient flow by balancing appointment scheduling and walk-in activities.
  • Monitor and sort faxes and mail for timely processing. Coordinate the preparation and mailing of certified mail, as needed.
  • Obtain and process signed Release of Information (ROI) forms for coordination with Clear Behavioral Health and other providers.
  • Run CURES reports as needed for compliance and provider support.
  • Complete and submit medication prior authorization requests.
  • Schedule peer-to-peer reviews and appointments for medical leave paperwork (EDD, FMLA, etc.).
  • Draft, process, and send discharge, end-of-care, and termination letters, ensuring proper documentation in the Electronic Health Record (EHR) system.
  • Conduct outreach to patients who are lost to follow-up to maintain continuity of care.
Office Management:
  • Keep the front desk and lobby area clean, organized, and welcoming.
  • Perform administrative tasks such as faxing, copying, scanning, and managing office supplies.
Confidentiality & Compliance:
  • Adhere to HIPAA regulations and ensure patient confidentiality.
  • Follow clinic policies and procedures for administrative and operational processes.
Other Duties:
  • Assist with interviewing and training new administrative assistants and site staff, as appropriate.
  • Request patient reviews, surveys and testimonials, when appropriate
  • Participate in ideas and content generation for media features including social media.
  • Perform other duties in a fast-paced, customer-focused clinical setting, as assigned.
Education & Experience
  • High school diploma or equivalent (Required).
  • Associate degree (Preferred but not required).
  • Customer service experience (3 years required).
  • Medical receptionist experience (2 years required).
  • Experience with EMR systems (1 year required).
  • Microsoft Word & Excel proficiency (1 year required).
Required Skills/Abilities:
  • Professional and courteous demeanor with a commitment to patient confidentiality.
  • Flexibility to provide coverage at different locations as needed.
  • Strong organizational, communication, and problem-solving skills.
  • Ability to manage and prioritize multiple tasks efficiently in a fast-paced environment.
  • Proficiency in Microsoft Word, Excel, and general office equipment.
  • Experience using Apple iOS systems.
  • Experience with Electronic Medical Records (EMR) systems.
Benefits:
  • Medical, dental, and vision insurance
  • Life and disability coverage
  • 401k and 401k matching
  • Paid sick, time off, and holidays
  • Employee Assistance Program
  • Professional development opportunities
  • Other company - sponsored wellness or support programs
Pay: $22.00 - $25.00 per hour
Schedule:
Fully in-person Monday through Friday.
Ability to Commute:
  • Train and work at our Brea location until our north OC location opens.

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