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Administrative Assistant Event Planner Jobs (NOW HIRING)

Cape Fox Corporation

Event Planner

Washington, DC · On-site

$80K - $90K/yr

Job Title Event Planner Cape Fox subsidiary NAVAR is seeking a talented and experienced Event ... Provide onsite logistical management of event * Assist with the approval process for the use and ...

Community Development C

Event Planner

Melville, NY · On-site

$70K - $75K/yr

Support CDLIs social media plan during events (taking and posting photos, tracking hashtags, tagging individuals and organizations, etc.) as planned in collaboration with the Assistant Director of ...

RandstadCorporateServicesTUX

Event Planner

Malvern, PA · Hybrid

$45 - $52/hr

CEP Event Planner Pay Rate: 45-52 per hour Hybrid: Malvern, PA 6 month contract Conference and ... any administrative or logistical activities. Surfaces issues to appropriate parties proactively ...

Artemis Arc

Event Planner

The Event Planner will be responsible for planning and executing approximately 25 events per year ... Coordinate onsite logistics and travel for events, as required. * Assist the technology support ...

Disability Allies

Event Planner

Morristown, NJ · On-site

The Event Planner Volunteer will assist the Event Manager with the following tasks * Organize and coordinate our monthly events * Address any concerns or questions members have pertaining to our ...

Artemis Arc

Event Planner

The Event Planner will be responsible for planning and executing approximately 25 events per year ... Coordinate onsite logistics and travel for events, as required. * Assist the technology support ...

Disability Allies

Event Planner

Toms River, NJ · On-site

The Event Planner Volunteer will assist the Event Manager with the following tasks * Organize and coordinate our monthly events * Address any concerns or questions members have pertaining to our ...

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Administrative Assistant Event Planner information

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How much do administrative assistant event planner jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for administrative assistant event planner in the United States is $21.91, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $25.24 per hour, depending on experience, location, and employer.

What does an administrative assistant event planner do?

An Administrative Assistant Event Planner is responsible for providing administrative support while also coordinating and organizing events. Their duties often include managing schedules, booking venues, communicating with vendors, preparing event materials, and handling logistics to ensure events run smoothly. They act as a bridge between management, event guests, and service providers, making sure all aspects of the event are well-coordinated. This role requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as an administrative assistant event planner, and why are they important?

To thrive as an Administrative Assistant Event Planner, you need strong organizational, multitasking, and time-management skills, often supported by a background in business administration or event planning. Familiarity with event management software, scheduling tools, and office productivity suites like Microsoft Office or Google Workspace is typically required. Exceptional communication, attention to detail, and problem-solving abilities help you coordinate logistics and work effectively with clients and vendors. These skills are crucial for ensuring seamless event execution and maintaining professional standards in a fast-paced environment.

What are some common challenges administrative assistant event planners face when coordinating large events, and how can they be managed?

Administrative Assistant Event Planners often encounter challenges such as managing tight deadlines, coordinating with multiple vendors, and handling last-minute changes. To overcome these obstacles, strong organizational skills and flexibility are essential, as well as maintaining clear communication with all stakeholders. Leveraging event management software and detailed checklists can help keep tasks on track, while proactive problem-solving ensures smooth event execution. Seeking feedback from previous events and building a reliable network of contacts can also contribute to continuous improvement in the role.

What is the difference between Administrative Assistant Event Planner vs Administrative Assistant?

AspectAdministrative Assistant Event PlannerAdministrative Assistant
Primary RoleSupports event planning and coordinationProvides general administrative support
Skills & CertificationsEvent planning, organization, communicationOffice management, communication, computer skills
Work EnvironmentEvent venues, corporate offices, hotelsOffice settings, corporate environments
Industry UsageEvent planning, hospitality, corporateVarious industries requiring admin support

The main difference is that an Administrative Assistant Event Planner specializes in organizing and coordinating events, requiring skills in planning and logistics. In contrast, an Administrative Assistant provides broader administrative support across various tasks. While both roles require strong organizational skills, the event planner focuses more on event-specific duties, whereas the administrative assistant handles general office functions.

How to become an administrative assistant event planner?

To become an administrative assistant event planner, individuals typically need a high school diploma or equivalent, along with strong organizational and communication skills. Gaining experience in office administration or event coordination, and proficiency with tools like Microsoft Office or event management software, can improve job prospects. Some roles may require additional certifications in event planning or administrative support.

What cities are hiring for Administrative Assistant Event Planner jobs?

Cities with the most Administrative Assistant Event Planner job openings:

What states have the most Administrative Assistant Event Planner jobs?

States with the most job openings for Administrative Assistant Event Planner jobs include:

What are popular job titles related to Administrative Assistant Event Planner jobs?

For Administrative Assistant Event Planner jobs, the most frequently searched job titles are:

Infographic showing various Administrative Assistant Event Planner job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,573 per year, or $21.9 per hour.

Event Planner

Washington, DC • On-site

Cape Fox Corporation
Travel Arrangement Services • 51 - 200 employees
Learn more about Cape Fox Corporationexternal

$80K - $90K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 27 days ago

Job description

Job Title
Event Planner
Job Description
Cape Fox subsidiary NAVAR is seeking a talented and experienced Event Planner. The salary range (or hiring range) for this exempt position has been established at: $80,000- $90,000.
The above salary range represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. In addition, we offer a variety of benefits including company holidays, paid time off, health insurance, dental insurance, vision insurance, life and disability insurance, tuition reimbursement, as well as 401K with company match. This job will be posted until filled or withdrawn.
The Event Planner position provides event planning, event coordination, and communications support to the Federal Transit Administration Office of Communications and Congressional Affairs.
  • Establish project plan with milestones for assigned event
  • Provide bi-weekly updates to events team (location(s) researched, quotes received - prepared in a cost comparison spreadsheet)
  • Provide written recommendations, pros and cons
  • Demonstrate experience using (Qualtrics, WebEx, Windows operating systems)
  • Work on or lead team(s) as needed
  • Identify venues, inspecting potential locations, determining site specifications and requirements
  • Determine room setup, developing room diagrams, coordinating logistics for staging and equipment
  • Identify A/V equipment needs, e.g., lighting, sound, audiovisual, working with vendor to establish setup and strike schedules
  • Determine food and beverage service requirements, select menus, establish service times, duration, and breakdown
  • Provide onsite logistical management of event
  • Assist with the approval process for the use and scheduling of multi-purpose rooms and lunchroom
  • Assist with other events management duties as assigned

Travel Requirements
0 - 10%
Job Requirements
  • Bachelor's Degree preferred
  • Minimum of 5 years of experience
  • Experience and capability to support meeting planning and coordination
  • Ability to work under deadline pressure, handle stress and deliver professional results.
  • Long hours and weekends may be required to meet deliverables.
  • Strong written and oral communication skills, organizational skills, and attention to detail.
  • Self-motivated with minimal oversight.
  • Computer skills including Microsoft Word, Excel, PowerPoint, and Outlook, Qualtrics, WebEx.
  • Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.

Category
Program / Project Management
Location
Washington, D.C. - Washington, DC 20531 US (Primary)
Education
Bachelor's Degree

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