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Administrative Aid Jobs (NOW HIRING)

The Excalibur Group

Administrative Aid

Washington, DC · On-site

$20.50 - $27.50/hr

The Administrative Aid plays a crucial role in supporting the smooth and efficient operation of an organization by providing comprehensive administrative assistance. This position is responsible for ...

Purdue University

Graduate Administrative Aid

Hammond, IN · On-site

$17.25 - $23.25/hr

Graduate Administrative Aid City: Hammond Job Summary The Graduate Administrative Aid is a Clerical Support Professional who is currently enrolled in a graduate program in CHESS, will be offered a 10 ...

Legal Aid

Administrative Assistant

Warrensburg, MO · On-site

$22.40 - $32/hr

This is an in-person position based in Legal Aid's Warrensburg office. Key Responsibilities Administrative Support * Provide administrative and secretarial support to attorneys, paralegals, and ...

WelbeHealth

IDT Coordinator

Elk Grove, CA · On-site

Coordinate activities and provides administrative aid for the IDT including scheduling appointments, developing power point presentations, meeting agendas, generating reports, and conducting data ...

Legal Aid Bureau

Administrative Assistant

Annapolis, MD · On-site

$17.75 - $24/hr

Maryland Legal Aid (MLA) advocates with and for Marylanders experiencing poverty to achieve equity ... This position will perform secretarial, clerical, and administrative functions in a law office.

Children's Aid

Administrative Assistant

Bronx, NY · On-site

$23.62 - $25.27/hr

... Administrative Assistant provides administrative and patient support services to ensure the ... Children's Aid Mission To help children in poverty to succeed and thrive. We do this by providing ...

Westgate Villa Assisted Living

Admin Assistant

San Jose, CA · On-site

$21 - $28.50/hr

Provide administrative aid to the Executive Director and management team, including handling phones, greeting visitors, scheduling, and managing office supplies. * Responsible for processing accurate ...

Children's Aid

Administrative Assistant

Bronx, NY · On-site

$23.62 - $25.27/hr

... Administrative Assistant provides administrative and patient support services to ensure the ... Children's Aid Mission To help children in poverty to succeed and thrive. We do this by providing ...

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Administrative Aid information

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How much do administrative aid jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for administrative aid in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

How do you become an administrative aid?

To become an administrative aid, candidates typically need a high school diploma or equivalent and strong organizational and communication skills. Some positions may require familiarity with office software like Microsoft Office and previous clerical experience; additional certifications are not usually mandatory but can be beneficial.

Is being an administrative aid a good job?

Administrative aides perform clerical tasks, manage schedules, and support office operations, often requiring skills in organization and communication. The job typically offers regular hours, opportunities for advancement, and may require proficiency with office software like Microsoft Office. Whether it is a good job depends on individual preferences for administrative work and workplace environment.

What does an administrative aid do?

An administrative aid provides clerical support in offices by performing tasks such as data entry, scheduling, filing, and answering phones. They often use office software like Microsoft Office and may handle correspondence, organize meetings, and assist with administrative projects to ensure smooth office operations.

What cities are hiring for Administrative Aid jobs?

Cities with the most Administrative Aid job openings:

What states have the most Administrative Aid jobs?

States with the most job openings for Administrative Aid jobs include:

What are popular job titles related to Administrative Aid jobs?

For Administrative Aid jobs, the most frequently searched job titles are:

Administrative Aid jobs near you
Infographic showing various Administrative Aid job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $44,338 per year, or $21.3 per hour.

Administrative Aid

Washington, DC • On-site

The Excalibur Group
See more jobs at The Excalibur Groupexternal

$20.50 - $27.50/hr

Full-time

Re-posted 22 days ago

Job description

About the Role:

The Administrative Aid plays a crucial role in supporting the smooth and efficient operation of an organization by providing comprehensive administrative assistance. This position is responsible for managing day-to-day clerical tasks, organizing documents, and facilitating communication between departments to ensure workflow continuity. The ideal candidate will contribute to maintaining an organized office environment, enabling other team members to focus on their core responsibilities. By handling scheduling, correspondence, and data entry, the Administrative Aid helps improve overall productivity and operational effectiveness. Ultimately, this role serves as a vital link in the administrative framework, ensuring that organizational processes run seamlessly and deadlines are consistently met.

Minimum Qualifications:

  • High school diploma or equivalent.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • Ability to handle multiple tasks simultaneously with attention to detail.

Preferred Qualifications:

  • Associate degree or higher in Business Administration or related field.
  • Experience with office management software and database systems.
  • Familiarity with basic bookkeeping and accounting principles.
  • Prior experience in an administrative support role.
  • Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities:

  • Manage and organize incoming and outgoing correspondence, including emails, phone calls, and physical mail.
  • Maintain and update filing systems, both electronic and paper-based, ensuring easy retrieval of information.
  • Assist in scheduling appointments, meetings, and coordinating calendars for team members or management.
  • Prepare, proofread, and distribute reports, memos, and other documents as needed.
  • Support inventory management by tracking office supplies and placing orders when necessary.
  • Facilitate communication between departments and external contacts to ensure timely information flow.
  • Perform data entry and maintain accurate records in various databases and spreadsheets.
  • Assist with basic bookkeeping tasks such as processing invoices and expense reports.
  • Provide general office support including greeting visitors and managing office equipment.

Skills:

The required skills such as proficiency in Microsoft Office and strong organizational abilities are essential for managing daily administrative tasks efficiently, including document preparation and scheduling. Effective communication skills enable the Administrative Aid to interact professionally with colleagues, management, and external contacts, ensuring clear and timely information exchange. Attention to detail is critical when handling data entry, filing, and inventory management to maintain accuracy and prevent errors. Preferred skills like familiarity with bookkeeping and office management software enhance the ability to support financial processes and streamline office operations. Together, these skills empower the Administrative Aid to contribute significantly to the overall productivity and smooth functioning of the organization.