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Administration Supervisor Jobs in California (NOW HIRING)

Amador County, CA

Finance & Administration Supervisor

Jackson, CA · On-site

$71K - $86K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... administration; plans, organizes, directs, coordinates, supervises and evaluates the work of clerical, secretarial and fiscal staff; performs a variety of difficult, complex, and specialized office ...

Jetro / Restaurant Depot

Receptionist

Fresno, CA

$15.75 - $20.50/hr

Store Administration Supervisor: Branch Manager FLSA: Non-exempt Position Summary: Provides general office support with a variety of clerical activities and related tasks. The receptionist will be ...

Jetro Restaurant Depot

Receptionist

Fresno, CA · On-site

$15.75 - $20.50/hr

Store Administration Supervisor: Branch Manager FLSA: Non-exempt Position Summary: Provides general office support with a variety of clerical activities and related tasks. The receptionist will be ...

Xxaler Inc

Administation

San Diego, CA · On-site

$25 - $30/hr

Position Summary The Administration / Office Manager is responsible for managing day-to-day office operations, overseeing administrative functions, providing executive support, and supervising the ...

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All JobsAdministration Supervisor JobsAdministration Supervisor Jobs in California

Administration Supervisor information

See California salary details

$30.1K

$79.4K

$135.7K

How much do administration supervisor jobs pay per year?

As of Aug 15, 2026, the average yearly pay for administration supervisor in California is $79,383.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,300.00 and $96,700.00 per year, depending on experience, location, and employer.

What is the difference between Administration Supervisor vs Office Manager?

AspectAdministration SupervisorOffice Manager
Primary RoleOversees administrative staff and processes, ensuring smooth operationsManages overall office functions, including administrative, clerical, and operational tasks
Required CredentialsTypically requires a high school diploma or associate degree; relevant experience often preferredUsually requires a bachelor's degree; experience in office administration is common
Work EnvironmentCorporate offices, government agencies, or large organizationsVaries from corporate offices to small businesses
Common UsageUsed in organizations emphasizing administrative oversightUsed in organizations focusing on overall office management

The main difference is that an Administration Supervisor primarily oversees administrative staff and processes, while an Office Manager handles the broader management of office operations. Both roles require similar credentials and are found in similar environments, but their scope and focus differ slightly.

What does an administration supervisor do?

An administration supervisor oversees daily office operations, manages administrative staff, and ensures efficient workflow. They handle tasks such as scheduling, document management, and coordinating communication between departments, often using office software like Microsoft Office or specialized management tools.

What are some common challenges faced by an administration supervisor, and how can they be effectively managed?

Administration Supervisors often encounter challenges such as balancing competing priorities, managing a diverse team, and ensuring seamless coordination between departments. Effectively managing these challenges requires strong organizational skills, clear communication, and the ability to delegate tasks appropriately. Building a supportive team environment and implementing efficient processes can help streamline workflow and reduce stress. Additionally, staying adaptable and open to feedback is key to overcoming obstacles and maintaining a productive work environment.

What are the key skills and qualifications needed to thrive as an administration supervisor?

To thrive as an Administration Supervisor, you need strong organizational abilities, leadership experience, and a background in office management, often supported by a bachelor's degree in business administration or a related field. Familiarity with office software such as Microsoft Office Suite, workflow management systems, and sometimes certifications like Certified Administrative Professional (CAP) are valuable. Excellent communication, problem-solving, and team motivation skills set top candidates apart. These competencies ensure efficient operations, effective team management, and the smooth execution of administrative processes.

What are the most commonly searched types of Administration Supervisor jobs in California?

The most popular types of Administration Supervisor jobs in California are:

What are popular job titles related to Administration Supervisor jobs in California?

For Administration Supervisor jobs in California, the most frequently searched job titles are:

What job categories do people searching Administration Supervisor jobs in California look for?

The top searched job categories for Administration Supervisor jobs in California are:

Administration Supervisor jobs near you
Infographic showing various Administration Supervisor job openings in California as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 18% Part Time, 2% Temporary, 2% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $79,383 per year, or $38.2 per hour.

Sales Administration Supervisor

GRAND PACIFIC RESORTS INC

Carlsbad, CA

$35 - $40/hr

Full-time

Posted 16 days ago

Job description

Position Summary/ Objective:

Grand Pacific Resorts is seeking a highly organized and detail-oriented Sales Administration Supervisor to lead our Sales Administration team. This is a working supervisor role, meaning the successful candidate will actively perform departmental responsibilities while overseeing the daily activities, productivity, and development of a team of three employees.

The Sales Administration Supervisor plays a critical role in ensuring the timely processing and closing of timeshare sales transactions, maintaining inventory accuracy, overseeing lender reporting requirements, and ensuring sales reporting reconciles accurately between Hilton Grand Vacations (HGV) and Grand Pacific Resorts (GPR) systems.

This position is ideal for a hands-on leader who thrives in a fast-paced environment, enjoys solving problems, and has a strong background in reconciliation, process management, and team leadership.

Essential Responsibilities

Team Leadership

  • Supervise, coach, and develop a team of three Sales Administration professionals.
  • Establish priorities, monitor workloads, and ensure departmental goals are achieved.
  • Promote accountability, accuracy, and continuous process improvement.
  • Serve as the department's primary resource for problem resolution and escalation.

Sales Administration Operations

  • Ensure sales files are audited, processed, and closed as quickly and accurately as possible.
  • Balance and reconcile timeshare sales received from HGV's sales system to GPR's internal sales systems.
  • Receive, review, and audit sales files from HGV.
  • Communicate with HGV sales locations regarding file discrepancies, missing documentation, and required corrections to facilitate escrow closings.
  • Ensure sales reporting is accurate and reconciles to HGV reporting.

Inventory Management

  • Manage available sales inventory across multiple resorts.
  • Coordinate inventory releases associated with deed-backs and returned inventory.
  • Process approved inventory price changes.
  • Research and resolve title issues and clouded ownership records.
  • Reconcile inventory availability between GPR and HGV systems to ensure accuracy.

Financial Reporting & Reconciliations

  • Perform detailed reconciliations and audits related to sales activity and inventory.
  • Prepare management reports and provide information requested by senior accounting leadership.
  • Monitor and maintain accurate departmental records and reporting.

Lender Administration

  • Coordinate lender communications and requests.
  • Prepare and submit advance requests.
  • Complete borrowing base calculations and required lender reporting.
  • Ensure accuracy and timeliness of all lender-related submissions.

Property Tax Administration

  • Audit and validate property tax bills for legacy timeshare resorts.
  • Research discrepancies and coordinate resolutions as necessary.

Qualifications:

  • Minimum 3-5 years of experience in sales administration, accounting, escrow administration, inventory management, or a related business function.
  • Previous experience supervising or leading a team.
  • Experience with reconciliations, audits, or financial reporting.

Knowledge, Skills & Abilities

  • Proven leadership and team management skills.
  • Strong organizational and time-management abilities.
  • Excellent attention to detail and accuracy.
  • Strong analytical and problem-solving skills.
  • Excellent verbal and written communication skills.
  • Ability to manage multiple priorities and deadlines simultaneously.
  • Proficiency with Microsoft Office applications, particularly Excel.
  • Ability to work independently while collaborating effectively across departments.

Preferred Qualifications

  • Experience in timeshare, hospitality, real estate, escrow, or vacation ownership industries.
  • Knowledge of HGV systems and timeshare sales processes.
  • Advanced Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, and data analysis.

This position is a hands-on leadership role for a candidate who enjoys balancing people leadership with day-to-day operational responsibility and has a passion for accuracy, organization, and continuous improvement.

EEO Statement:

Grand Pacific Resorts provides equal employment opportunities (EEO) to all Associates and applicants for all terms and conditions of employment, in every location in which the company has facilities, regardless of any basis protected by applicable federal, state or local law.

Other Duties:

Please note that this job description represents a general outline of principal job functions and should not be interpreted as a complete description of all aspects and requirements inherent in this job. Duties, responsibilities and activities may change at any time with or without notice.

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