Administration Coordinator Jobs in Reston, VA (NOW HIRING)

The Organization:

Ronald McDonald House® Washington DC has been serving families in the Greater Washington, DC, area for over 40 years. Our mission is to provide essential services that remove barriers, strengthen families, and promote healing when children need healthcare. We do this through our core program, the Ronald McDonald House®.

Ronald McDonald House Washington DC is built on the simple idea that nothing else should matter when a family is focused on the health of their child. We help make this a reality by providing housing, innovative educational and support programs, and more for families in need.

Title: Finance & Administration Coordinator

Reports to: The Finance & Administration Coordinator will report to the Associate Director, Finance & Administration

Position Overview:

The Finance & Administration Coordinator supports the day-to-day financial and administrative operations of the organization. This role is responsible for processing financial transactions, maintaining accurate financial and donor data, supporting reporting and audit activities, and ensuring compliance with organizational policies, Generally Accepted Accounting Principles (GAAP), and applicable regulations.

This position works collaboratively across departments to support accurate financial operations and donor record management in a mission-driven environment.

Supervisory Responsibilities and/or Collaborative Responsibilities:

The Finance & Administration Coordinator may supervise interns on a project basis and will work collaboratively with Marketing and Communications, Community Engagement, House Operations, and Development.

Essential Functions:

• Process accounts payable and receivable, including invoice routing, payments, and revenue deposits

• Perform account reconciliations and support month-end and year-end close

• Maintain financial records, reports, and audit documentation

• Monitor financial transactions and ensure accuracy and compliance with internal controls

General/Administrative

• Maintain vendor documentation (e.g., W-9s) and financial records

• Support record retention practices and secure handling of financial and donor information

Database Management

• Maintain accurate donor and financial data within internal systems

• Support reconciliation between donor database and accounting systems

• Generate reports and assist with data imports/exports

• Provide basic system support and ensure proper data access controls

Fundraising Support

• Process donations and acknowledgements in compliance with applicable guidelines and IRS requirements

• Maintain accurate donor records and supporting documentation

• Assist with donation-related inquiries and issue resolution

Other duties as assigned.

Qualifications and Requirements:

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)

• 1–3 years of accounting, finance, or administrative experience

• Experience with accounting and/or CRM systems (e.g., Sage, Neon) preferred

• Proficiency in Microsoft Office Suite

• Understanding of nonprofit accounting and internal controls preferred

The Details:

• Position Location: Local to the Greater Washington, DC area. This position will work a hybrid schedule.

• Salary Range: $45,000 to $60,000

• Benefits: 100% employer covered Medical, Dental, Vision, 401(k) with employer match, Generous Paid Time Off, Sick Leave, and more. A full benefit overview will be provided in the hiring process.

• Priority Application Deadline: April 24, 2026

To Apply:

For full consideration, please submit your resume and a thoughtful cover letter by Friday, April 24th at 11:59 pm ET. Applications will be reviewed on a rolling basis. 

An Equal Opportunity Employer

Ronald McDonald House Washington DC is an Equal Opportunity Employer and does not discriminate based on any protected status under applicable law.

Core Competencies: 

• Attention to Detail: Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently. Makes accuracy a priority. 

• Computer/Technology: High degree of computer literacy. Quickly adapts to new technology and easily acquires new technical skills. 

• Problem Solver: Takes initiative, able to multi-task and come up with solutions. Comfortable in a flexible, team-oriented environment. 

• Communication Skills: Uses language effectively in order to gather information and facilitate the exchange of ideas that yield results. Writes and speaks clearly, concisely, logically and free of grammatical errors. Presents a positive image of RMHCDC in all communications. 

Required Education, Experience & Qualifications: 

• Bachelor’s degree in Accounting or Finance, or equivalent experience  

• Organized and detail-oriented, with exceptional attention to detail/accuracy 

• High degree of computer literacy and willingness to learn new systems 

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires: 

• Sitting at a desk for long hours, within a temperature controlled indoor office setting 

• Spending long hours in front of a computer screen 

• Frequent use of hands and arms to use office equipment, telephone, computer 

• Occasional need to lift and move supplies up to 30 lbs.  

• Kneeling/stooping as needed to straighten the office or put supplies away 

• Talking and listening to individuals and small groups is a major component of the role