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Administration Assistant Jobs in Springfield, IL

INB, National Association

Executive Assistant

Springfield, IL · On-site

$65K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Life

Support corporate governance activities including Board resolutions, policy administration ... * Assist with regulatory examinations, internal and external audits, and corporate reporting ...

Prime Outlets

Assistant, Administrative-I

Springfield, IL

$14.50 - $29.15/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance * Coordinate and assist with short term leasing agreements ...

Illinois National Bank

Executive Assistant

Springfield, IL · On-site

$65K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Life

Support corporate governance activities including Board resolutions, policy administration ... * Assist with regulatory examinations, internal and external audits, and corporate reporting ...

INB National Association

Executive Assistant

Springfield, IL · On-site

$65K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Life

Support corporate governance activities including Board resolutions, policy administration ... * Assist with regulatory examinations, internal and external audits, and corporate reporting ...

INB, N.A.

Executive Assistant

Springfield, IL · On-site

$65K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Life

Support corporate governance activities including Board resolutions, policy administration ... * Assist with regulatory examinations, internal and external audits, and corporate reporting ...

Illinois National Bank

Executive Assistant

Springfield, IL · On-site

$65K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Life

Support corporate governance activities including Board resolutions, policy administration ... * Assist with regulatory examinations, internal and external audits, and corporate reporting ...

MedPro Healthcare Staffing

Travel CVICU RN

Springfield, IL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Meticulous documentation of medication administration. * Assist in emergency nursing procedures necessary for prompt control of changes in patient's physical condition. * Perform cardiopulmonary ...

Vivian Health

Travel CVICU RN - $2,572 per week

Springfield, IL · On-site

$2.5K/wk

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Meticulous documentation of medication administration. * Assist in emergency nursing procedures necessary for prompt control of changes in patient's physical condition. * Perform cardiopulmonary ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Springfield, IL

Administration Assistant information

See Springfield, IL salary details

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How much do administration assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for administration assistant in Springfield, IL is $20.86, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $23.12 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Springfield, IL?

The most popular types of Administration jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Administration Assistant jobs?

Cities near Springfield, IL with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,379 per year, or $20.9 per hour.

Anticipated Assistant Principal

North Mac Schools

Virden, IL • On-site

Full-time

Re-posted 17 days ago

Job description

Position Type:
Administration/Assistant Principal
Date Posted:
6/3/2026
Location:
North Mac Elementary
Date Available:
07/01/2026
Position: ASSISTANT PRINCIPAL
Qualifications:
  1. Experience as a teacher preferred
  2. Valid administrative certificate

Responsible to: Principal
Contract Year: Subject to contract
Salary: Subject to Administrative salary agreement
The basic function of this position:
  1. Assist with the supervision, coordination, evaluation, and administration of the school program
  2. All other duties as assigned

Major Responsibilities:
  1. Staff supervision and evaluation
  2. Curriculum
  3. Daily operation of building
  4. Discipline
  5. Attendance
  6. Athletics and school activities
  7. Special education program
  8. Student services/welfare
  9. Scheduling
  10. Community and public relations
  11. Student Organizations

Major Responsibility 1: Staff Supervision and Evaluation
Key Duties:
  1. Work directly with the staff
  2. Assist with staff evaluation under the guidance of the Principal

Major Responsibility 2: Curriculum
Key Duties:
  1. Evaluate and make recommendations for the improvement of the curriculum
  2. Provide leadership for the staff in curriculum changes and/or adoption of new teaching techniques and materials
  3. Attend any RTI meetings

Major Responsibility 3: Daily Operation of Building
Key Duties:
  1. Assist Principal, as required
  2. Be in charge of building during absence of Principal
  3. Be responsible for condition of the building and the comfort and safety of staff and students.

Major Responsibility 4: Discipline
Key Duties:
  1. Handle student discipline as needed
  2. Maintain student discipline records
  3. Make recommendations for change and additions to the student handbook
  4. Coordinate where possible, discipline problem solution with teachers
  5. Meet with students and parents on discipline problems
  6. Contact and use law enforcement resources when the safety and/or welfare of the students, teachers, and/or other school employees are threatened

Major Responsibility 5: Attendance
Key Duties:
  1. Make daily check on absenteeism
  2. Make contact with truant officer when necessary
  3. Hold parent conferences
  4. Assist in correcting cases of truancy

Major Responsibility 6: Athletic and School Activities
Key Duties:
  1. Assist the principal in the supervision and coordination• of all sports
  2. Represent school at other school functions as needed
  3. Maintain records of weekly eligibility of students
  4. Notify coaches of ineligible students

Major Responsibility 7: Special Education Program
Key Duties:
  1. Assist in coordination of special education program
  2. Attend staffing as needed

Major Responsibility 8: Student Services/Welfare
Key Duties:
  1. Supervise students in lunch program
  2. Attend to medical problems as needed
  3. Maintain student records
  4. Act on behalf of the administration and/or Board of Education in legal matters concerning students

Major Responsibility 9: Scheduling
Key Duties:
  1. Assume the duty of developing the master schedule with the guidance counselor
  2. Substitute in classes when necessary on period basis

Major Responsibility 10: Community and Public Relations
Key Duties:
  1. Make parent contact and hold conferences
  2. Keep informed of community activities
  3. Serve as liaison between school and community

Major Responsibility 11: Student Organizations
Key Duties:
  1. Help establish clear and well defined polices governing each club and organization
  2. Provide supervision at club sponsored activities

Please contact Dr. Debbie Poffinbarger, Elementary Principal, at dpoffinbarger@northmacschools.org or by phone at 217-965-5424.

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