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Administration Assistant Jobs in Waterloo, IL (NOW HIRING)

Tarlton Corporation

HR Assistant

Saint Louis, MO

$33K - $43K/yr

Benefits & Leave Administration * Assist employees with benefit enrollment and general benefit questions. * Support annual open enrollment activities. * Coordinate benefit communications and employee ...

Tarlton Corporation

HR Assistant

Saint Louis, MO · On-site

$36K - $46K/yr

Benefits & Leave Administration * Assist employees with benefit enrollment and general benefit questions. * Support annual open enrollment activities. * Coordinate benefit communications and employee ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Waterloo, IL

Administration Assistant information

See Waterloo, IL salary details

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How much do administration assistant jobs pay per hour?

As of Jul 28, 2026, the average hourly pay for administration assistant in Waterloo, IL is $19.49, according to ZipRecruiter salary data. Most workers in this role earn between $16.01 and $21.59 per hour, depending on experience, location, and employer.

What does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are the jobs of an administrative assistant?

An administrative assistant performs clerical tasks such as managing schedules, handling correspondence, organizing files, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the main duties of an administrative assistant?

An administrative assistant is responsible for managing office tasks such as scheduling appointments, handling correspondence, organizing files, and supporting other staff members. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What are the key skills and qualifications needed to thrive as an Administration Assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges Administration Assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the role of an administration assistant?

An administration assistant provides administrative support within an organization by handling tasks such as managing correspondence, scheduling appointments, maintaining records, and assisting with office operations. They often use office software like Microsoft Office and require good organizational and communication skills.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are Administration Assistants?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What cities near Waterloo, IL are hiring for Administration Assistant jobs? Cities near Waterloo, IL with the most Administration Assistant job openings:
Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Waterloo, IL as of July 2026, with employment types broken down into 1% As Needed, 67% Full Time, 9% Part Time, 1% Temporary, and 22% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $40,538 per year, or $19.5 per hour.
Personal Trust Administration Assistant Manager- Remote Offices

Personal Trust Administration Assistant Manager- Remote Offices

Stifel

Saint Louis, MO • On-site, Remote

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 7 days ago

Stifel rating

8.3

Company rating: 8.3 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

Job description

Why Stifel
Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole.
Let's talk about how you can find your place here at Stifel, where success meets success.
What You'll Be Doing
The Personal Trust Administration Assistant Manager - Remote Offices administers complex trust accounts in accordance with the governing instrument and all applicable laws. This position provides leadership, guidance, and workflow management for Trust Officers and administration personnel located in Stifel Trust's remote offices. The role serves as a senior resource for trust administration matters, exercises delegated authority for fiduciary and administrative decisions within established guidelines, and acts as an escalation point for complex account issues while partnering with Trust Administration leadership to ensure consistent administration practices across all locations.
What We're Looking For
  • Review trusts to ensure compliance with regulatory guidelines and fiduciary responsibility; interpret document to ensure appropriate administration of trusts and make sure files are complete for annual audit by federal and state examiners under Regulation 9 laws and guidelines.
  • Monitor and execute post-death provisions; coordinate with attorney, CPA and personal representative the closing of the estate and the preparation of a 706 to determine each party's responsibility and review estate assets and coordinate the disposition with the attorney, personal representative and remaindermen; review estate tax return (706) and order of distribution.
  • Approve, coordinate and supervise the establishment of the account with the trust company including, coordination and monitoring of transferred assets, correct statement recipients, collecting cost basis information, approving account on system, approving fee schedule set-up, etc
  • Review Court Accountings and file with the appropriate Court or Court Referee.
  • Monitor the yearly gift from the client to insurance trusts for payment of premiums. Revalue charitable trusts on an annual basis to ensure payments are going to the beneficiaries per the trust provisions.
  • Develop relationships with clients through frequent contact via telephone, email, or in writing.
  • Provide leadership, workflow oversight, and day-to-day supervision of Trust Officers and administration personnel in remote offices, ensuring consistent trust administration practices and adherence to policies and procedures.

What You'll Bring
  • Ability to use logic and reasoning to identify complex problems; review related information and develop options and implement solutions.
  • Ability to assess liability and react appropriately and promptly.
  • Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Ability to lead a group of professional level employees. Ability to inspire and motivate others to perform at their best.
  • Some travel by car and/or air in conjunction with local, regional and/or national travel, up to 30%.

Education & Experience
  • Minimum Required: Bachelor's Degree in Business
  • Minimum Required: 10+ years' experience in Personal Trust Administration or Estate Planning

Licenses & Credentials
  • Minimum Required: CTFA or CFP

Systems & Technology
  • Proficient in Microsoft Excel, Word, PowerPoint, Outlook.

About Stifel
Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients' money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.
While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let's talk about how you can find your place here at Stifel, where success meets success.
At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.
Stifel's bank and trust companies are equal opportunity employers. All candidates will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, veteran status, genetic information or any other protected characteristic under applicable law. If you would like more information regarding Equal Employment Opportunity rights and protections, please review the following information: Know Your Rights.
Stifel is an Equal Opportunity Employer.

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