Administration Assistant Jobs in Decatur, AL (NOW HIRING)

FRAUD ALERT: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or bank account number. Our recruiters have an @dsv.com or @us.dsv.com email address.  If you question the legitimacy of any DSV job posting, please reach out to HR@us.dsv.com.

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at www.dsv.com

Location: USA - Huntsville, Wall Triana Hwy 

Division: Air & Sea 
Job Posting Title: Administrative Specialist, Office Manager - 119050 
Time Type: Full Time

Administrative Specialist, Office Manager

As the Office Manager at DSV, you will oversee the administrative and operational functions of the office, ensuring smooth day-to-day operations and providing support to staff members. Your role involves managing administrative tasks, coordinating office activities, and fostering a positive work environment.

Duties and Responsibilities

• Oversee day-to-day office activities as main point of contact in reception area, and keep management informed.
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.
• Managing keycards, badges, and Envoy system for visitors.
• Maintaining training records, CW1 license records, assist with employee termination.
• Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions.
• Maintaining the office condition & order in storage rooms, arranging necessary repairs.
• Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required.
• Liaise with facility management vendors, including cleaning, catering and security services.
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
• Provide general support to visitors.
• Assist in the onboarding process for new hires and trainees, including mobile phones.
• Plan in-house or off-site activities, like parties, celebrations and conferences.
• Partner with HR to update and maintain office policies as necessary.
• General IT support to guide employees to the correct resource and process.
• Wellness ambassador for the Branch.
• Facilities security coordinator.
• Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment.
• Assist with branch participation with the Business Continuity Plan (BCP).
• QHSE program responsible if no other employee in the branch has been assigned.

Educational background / Work experience

• Bachelor's degree in business administration, office management, or a related field is preferred.
• Minimum of 3-5 years of experience in office management or administrative roles, with demonstrated leadership and organizational skills.

Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in office software applications, including Microsoft Office (Word, Excel, Outlook).
• Attention to detail and problem-solving skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Function / Market & Industry Knowledge / Business Acumen / Processes

Supervisory Responsibilities (if any)

• Directly supervise administrative staff and oversee their daily activities, providing guidance, training, and performance feedback as needed.

Preferred Qualifications

• Certification in office management or administrative support (e.g., Certified Administrative Professional).
• Experience with office management software or systems (e.g., Microsoft SharePoint, G Suite).
• Knowledge of basic accounting principles for budget management.

Language skills

• Fluent in English (oral and written)

Computer Literacy

• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management software for scheduling, document management, and communication.

At Will Employment

DSV Air & Sea Inc. employees are hired for an undefined period of time as "at will" employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause.

For this position, the expected base pay range is $26.40 - $33.00 . Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.

Information regarding DSV's benefits offerings, including eligibility, coverage options, and plan details, is available through the DSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV - Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. 

At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.