Administration Assistant Jobs in Decatur, AL (NOW HIRING)

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Administrative C

Job Code: 42690

Job Location: Huntsville, AL (HQ)

Job Schedule: 9/80

Job Description:

This position will report directly to the MSL Director of Quality and also provide administrative support to the MSL Supply Chain Management Director's. This role will collaborate with the Missile Propulsion (MP) sector and MSL segment executive assistants to support site events at the Huntsville Headquarters site and provide coverage during PTO and vacancies of other assistants. Responsibilities include management of schedules, special presentation preparation, coordination of special events, conference room meeting setup, travel arrangements, expense reporting, food services and support of communications to executives and customers. This role will require frequent interaction with intra- and inter-organizational contacts, customers, vendors, and representatives of professional organizations and public agencies that will require good diplomacy and judgment to resolve conflicting needs, and ability for discreetly handling sensitive internal and proprietary data. This position may also be involved in meetings in which management-only discussions occur, so discretion is required. Will also be responsible for maintaining an inventory of supplies with ordering authority that may eventually include delegated buyer authority.

Essential Functions:

• Under minimal supervision, performs a variety of executive administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.
• Scheduling, calendar maintenance and direct report coordination for the Director of Quality and Directors of Supply Chain Management
• Support of HQ site events and functional meetings, to include catering, coordination, room assignments and stakeholder communications. Supports the Strategic Systems Huntsville-based group with customer events.
• Travel Booking & Expense Reporting for leaders, with responsibility to monitor travel issues and changes.
• Functional team support, business rhythm and performance data collection and dissemination.

Qualifications:

• Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.

Preferred Additional Skills:

• Experience working in a large, complex, highly regulated corporate environment is required.
• Experience working in a fast-paced, large corporate or aerospace and defense environment preferred.
• Experience supporting leaders in a large, matrixed corporate environment preferred
• Knowledge of Oracle MRP systems a plus.
• SharePoint administration.
• Experience using Concur (for booking and expense reports) is highly preferred.
• At least 2 years as a senior administrative assistant at large corporation.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, & Teams.
• Must possess strong organization skills and attention to detail.
• Ability to multi-task with frequent interruptions and critical time constraints.
• Demonstrate high level of maturity and confidentiality relating to sensitive information.
• Maintain sensitive documents/files for leaders.
• Effectively prioritize assignments, providing consistent quality results.
• Assists in analyzing and establishing plans to meet key project objectives, and to identify and resolve issues.
• Assist in monitoring and managing critical department and project information, and schedules.
• Provide administrative guidance for activities in defined scope of responsibilities.
• Effectively work as a team member. Successfully establish and maintain cooperative working relationships.
• Provide guidance and mentoring to other assistants.
• Effectively communicate with all levels of management and individual contributors.

L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

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