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Administration Assistant Jobs in Chelsea, AL (NOW HIRING)

4pconsultinginc

Administrative Assistant III

Birmingham, AL · On-site

$16.75 - $22.75/hr

Administrative Assistant III Location: Birmingham, Alabama Contract- 1 Year Client- Southern ... Financial & Project Administration * Manage and track departmental budgets, expenses, and financial ...

Huntington

Assistant Trust Real Estate Manager

Hoover, AL · On-site +1

$24 - $44.50/hr

Duties and Responsibilities * Assist with the acceptance, onboarding, administration, and disposition of fiduciary managed real estate assets in accordance with Huntington policies, procedures, and ...

New

UAB NOVA RENT

CERTIFIED MEDICAL ASSISTANT

Birmingham, AL · On-site

$15 - $23.55/hr

CERTIFIED MEDICAL ASSISTANT The University of Alabama at Birmingham General Responsibilities : The ... vaccine administration, and medication/injection preparation in accordance with UAB Medicine ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Chelsea, AL

Administration Assistant information

See Chelsea, AL salary details

$10

$19

$28

How much do administration assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for administration assistant in Chelsea, AL is $19.08, according to ZipRecruiter salary data. Most workers in this role earn between $15.67 and $21.15 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Chelsea, AL?

The most popular types of Administration jobs in Chelsea, AL are:

What cities near Chelsea, AL are hiring for Administration Assistant jobs?

Cities near Chelsea, AL with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Chelsea, AL as of August 2026, with employment types broken down into 2% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $39,686 per year, or $19.1 per hour.

Collections Representative

Spartan Affiliates

Birmingham, AL • On-site

$47K - $55K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 3 days ago

Key responsibilities

  • Contact current residents via phone, text, email, and the AppFolio portal regarding past-due rent, pro-rated rent charges, and late fees.

  • Conduct outbound collection calls to former residents regarding outstanding balances after move-out and negotiate payment arrangements.

  • Assist with the preparation of eviction files and communicate with residents in active eviction status regarding balances and court proceedings.

Job description

Benefits:
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Parental leave
  • Vision insurance
  • 401(k)
  • 401(k) matching
  • Dental insurance

Overview
Atlas Rental Property is one of the fastest-growing property management companies in the Southeast. We currently manage approximately 2,200 rental properties in North and Central Alabama as well as Chattanooga, Tennessee, with plans to continue expansion in new and adjacent markets. We are seeking an assertive, detail-oriented Collections Representative to join our Accounts Receivable team in Birmingham. This role collaborates closely with Accounting, Leasing, Property Management, and Tenant Relations to manage past-due balances, lead recovery processes, and maximize company cash flow.
PLEASE NOTE: Viable candidates will receive an email response with an invitation to take our assessment as the next step in the application process. Please be on the look out for this communication and be sure to check your SPAM folder. 
 
Key Responsibilities
TENANT OUTREACH & CURRENT ACCOUNT COLLECTIONS
  • Contact current residents via phone, text, email, and the AppFolio portal regarding past-due rent, pro-rated rent charges, and late fees.
  • Maintain accurate documentation of all communication within AppFolio.
  • Follow established collection procedures to encourage timely payment and reduce delinquency.
TERMINATED LEDGER COLLECTIONS
  • Conduct outbound collection calls to former residents regarding outstanding balances after move-out.
  • Negotiate and document payment arrangements for terminated ledger balances.
  • Monitor payment activity and follow up on delinquent payment arrangements as needed.
  • Research account histories and resolve balance inquiries from former residents.
  • Prepare, organize, and transfer collection files to third-party collection agencies or attorneys when appropriate.
EVICTIONS & LEGAL ADMINISTRATION
  • Assist with the preparation of eviction files.
  • Communicate with residents in active eviction status regarding outstanding balances, court proceedings, and the process for surrendering possession of the property.
  • Coordinate with residents to facilitate voluntary move-outs and document all communications within AppFolio.
  • Attend court hearings as needed and provide supporting documentation.
SECTION 8 & AGENCY COORDINATION
  • Communicate with Section 8 caseworkers regarding government subsidy payments.
  • Maintain accurate notes and documentation within the Section 8 tracking ledger.
CROSS-DEPARTMENTAL COLLABORATION & ADMINISTRATIVE OPERATIONS
  • Research tenant ledger inquiries and communicate findings with the Accounts Receivable, Leasing, Property Management, and Tenant Relations teams.
  • Monitor multiple Accounts Receivable email inboxes and ensure timely responses and routing of collection-related inquiries.
  • Assist with special projects and administrative tasks as assigned.
Role Requirements

  • Minimum of 2 years experience in accounts receivable, collections, payment processing, or an administrative background in property management
  • High School Diploma / GED required
  • Proficiency with Google Workspace, Microsoft Office Suite, and cloud-based software (AppFolio experience is a strong plus), with strong overall technical literacy across administrative software and communication platforms
  • Minimum, accurate typing speed of 30 WPM
  • Excellent communication skills, strong multitasking and organizational abilities across departments and platforms
  • Reliable transportation, valid ID and proof of insurance for in-field requirements such as attending court
Necessary Soft Skills

  • Tenacity & Determination: High level of follow-through when pursuing past-due balances and working complex cases
  • Sense of Urgency: Energetic and proactive approach to resolving non-payment before it reaches legal status
  • Calm Demeanor: Able to remain composed and un-frustrated when handling difficult or sensitive tenant collections calls
  • Inquisitive Mindset: Skilled at researching ledgers, finding payment discrepancies, and solving tenant billing inquiries
  • Team Player: Works smoothly across accounting, leasing, and tenant relations teams
Compensation and Benefits
The compensation package for this role includes a base annual salary of $47,500 as well as the potential for performance bonus (up to $2000 per quarter) after six months in role. We offer a comprehensive benefits package with immediate eligibility, generous PTO accrual and 401K with employer contribution after one year of service. We also observe eight paid holidays and a family friendly schedule that includes no nights or weekends.