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Administration Assistant Jobs in Appleton, WI (NOW HIRING)

Associated Bank

Personal Trust Assistant

Green Bay, WI · On-site

Role Summary As a Personal Trust Assistant, you will support Relationship Managers in delivering ... You will coordinate daily account administration, respond to client needs, and help ensure trust ...

Associatedbank

Personal Trust Assistant

Green Bay, WI

$19.15 - $32.83/hr

Role Summary As a Personal Trust Assistant, you will support Relationship Managers in delivering ... You will coordinate daily account administration, respond to client needs, and help ensure trust ...

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All JobsAdministration Assistant JobsAdministration Assistant Jobs in Appleton, WI

Administration Assistant information

See Appleton, WI salary details

$11

$20

$30

How much do administration assistant jobs pay per hour?

As of Jun 28, 2026, the average hourly pay for administration assistant in Appleton, WI is $20.52, according to ZipRecruiter salary data. Most workers in this role earn between $16.88 and $22.74 per hour, depending on experience, location, and employer.

What does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are the key skills and qualifications needed to thrive as an Administration Assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges Administration Assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the role of an administration assistant?

An administration assistant provides clerical and organizational support within an office or organization. Their duties often include managing correspondence, scheduling appointments, maintaining records, and using office software to ensure smooth daily operations. Strong communication skills and attention to detail are essential for this role.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What job makes $10,000 a month without a degree?

An administration assistant typically does not earn $10,000 a month without a degree; however, high-level executive assistants or specialized administrative roles in certain industries can reach that income level with experience and skills. Most administrative positions offer salaries below this threshold, and earning such income usually requires additional responsibilities, certifications, or working in high-paying sectors like finance or technology.

How much do admin assistants get paid per hour?

The hourly pay for administrative assistants typically ranges from $15 to $25, depending on experience, location, and the complexity of tasks. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages.

What are Administration Assistants?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in Appleton, WI? The most popular types of Administration jobs in Appleton, WI are:
What cities near Appleton, WI are hiring for Administration Assistant jobs? Cities near Appleton, WI with the most Administration Assistant job openings:
Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Appleton, WI as of June 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $42,686 per year, or $20.5 per hour.
HMS and FWA Administrative Assistant

HMS and FWA Administrative Assistant

Hortonville Area School District

Hortonville, WI

$16.75 - $22.50/hr

Other

Posted 7 days ago

Job description

Reports to: Administrator
Qualifications:

  • High School diploma
  • CPR/AED Certification
  • First Aide Certification
  • Appropriate clerical work experience (preferably clerical work in a school setting)
  • Detail orientated individual with good oral and written communication skills
  • Competent in the use of office machines and computer applications and programs
  • Knowledge of Word and Excel and current Student Services Systems
  • Good communication skills with students / parents / staff

 
Abilities, Skills, and Knowledge Desired:

  • Timely and accurate process of work
  • Assist office staff and administration
  • Assist students / parents /staff
  • Positive and pleasant role-model
  • Knowledge of communicable diseases and procedures; diabetic, seizure, and other emergency procedures; blood borne pathogens; and universal precautions preferred (training will be provided by district nurse)
  • Comfortable with providing medical assistance, i.e., dispensing medication, providing first aid, etc.

 
Responsibilities
Daily

  • Greet visitors, help any person/parent/visitor when they are in the building/office.  Verify and check into Raptor and print badge.
  • Verify students and visitors entering and leaving the building.
  • Retrieve attendance off attendance line and enter into Skyward
  • Call to verify attendance with parents to follow up on safety of a child
  • Assist students with attendance issues
  • Answer and direct telephone calls to the appropriate staff members
  • Monitor, assist, supervise students that need extra help in the office
  • Discipline issues (enter into Skyward and Alpine, reports and PBIS)
  • Help students and staff trouble shoot problems with computers, phones, copy machine, etc. or any questions they may have
  • Sort mail that comes into the building
  • Handles announcements / media notifications
  • Handles background checks for volunteers
  • Coordinate with AESOP for subs for the building
  • Have subs folder, keys, name tags ready for substitute first thing in the morning
  • Fill out paperwork for teachers to complete that are absent and place in their mailbox, maintain sub information and send payroll information when needed to the Business Office
  • E-mail daily to all staff who is subbing in the building
  • Maintain student attendance and enrollment statistics
  • Maintain electronic calendar for staff members and appointments
  • Maintain Media Pit calendar for staff members
  • Back-up for maintaining maintenance request
  • Keep track of A/B Daily Schedule
  • Field Trip Permission Slips
  • Enter new students into a schedule
  • E3 Scheduling & Mailing
  • Negative Lunch Accounts
  • Assists with discipline issues~ radio for administrator/staff.  Supervise and calm student until assistance arrives.

Weekly

  • Monitor forms that are in the bins in the office and the commons area
  • Assists with remediation folders and keep parents informed of progress of the folders
  • Assists with Friday football games and staff who will be supervising
  • Notifies parents for discipline issues as directed by administration
  • Send out weekly calendar for staff via e-mail
  • Process weekly checks when necessary for the school out of the accounting system
  • Prepare pay sheets for substitute teachers pay for Business Office and send twice per month
  • Coordinate Friday football game staffing

Monthly

  • Proper paperwork in the office for students that are out for sports/activities
  • Monitor athletic inventory with coaches of each sport
  • Maintain copy counts for staff members and report the information to building principal
  • Balance the accounting system monthly and send information to the Business Office
  • Print monthly calendar of the building facility use and distribute to BSG and Maintenance Department
  • Create and prepare monthly newsletter for parents
  • Assist with Fire Drills as asked by the administrators
  • Helping with Conferences

Summer Time

  • Assist with attendance for Summer School
  • Assists with 8th grade cumulative folders to HHS  
  • Assists with the moving of cumulative folders to the appropriate file cabinets
  • Set-up discipline folders
  • Prepare for on-line registration for each student
  • Prepare fees in Skyward for parents
  • Create a master daily schedule for students and teachers in Skyward
  • Mail a letter to staff in August
  • Fall Staff Listing / Phone List
  • Set-up Bell Schedule
  • Create and maintain A/B Day Schedule
  • Create bus supervision schedule for staff
  • Set-up with Principal due dates for progress reports and final quarter grades
  • Prepare and maintain the policy/procedure handbooks on the teacher web page
  • Record budget information of staff members
  • Assist with budget as needed by Principal
  • Prepare purchase orders for all staff requisition requests
  • Order Office supplies
  • Order paper supply for entire staff
  • Check in all supplies that come into the building summer and during the year
  • Maintain and prepare student supply list and send out to the community stores
  • Prepare forms for printing in the summer for the beginning of the year
  • Collect student fees

Through-out the year Assists with

  • Updating requested family changes in Skyward
  • Send for student records
  • Notify staff of new students cum folders and set up time to review in office
  • Send out transferring student records
  • Schedule students for classes
  • Record all the Internet and Co-Curricular forms into Skyward
  • Print report cards for Parent/Teacher Conferences
  • Post report cards to student's portfolio and send message to parents that they are there
  • Prepare brochures for the 4th & 5th Grade Orientation
  • Send letter to the incoming 4th & 5th Grade parents on orientation day
  • Maintain and keep up to date the Emergency Action Plans
  • Coordinate with Athletic Director on events and any conflicts that might occur
  • Assist with STAR and FORWARD testing, as needed by administration
  • Help in maintaining the District Web Page  
  • Maintain postage meter and e-mail Business Office when putting money into machine
  • Send out invitation for 8th grade Awards Night and make programs for parents
  • Organize picture and retake day with photographer
  • Enter all locker information into Skyward each year
  • Display flyers that have been approved by District Office
  • Any other task that may be asked by Administrators and/or Board of Education

Provides backup assistant to middle school health aide:

  • Fill in for the Health aide during the Health aide's lunch break.
  • Provide medical services for students, including but not limited to: first aid, feeding tubes and dressing changes.  Provides support to district nurse as needed.
  • Responsible for student medication administration including emergency medications via all routes.
  • Responsible for maintaining student records such as documenting office visits and medication administration.
  • Attends health meetings and annual trainings/in-services including but not limited to medication administration training, task training, first aid and CPR

 
Performance Evaluation: Performance will be evaluated yearly in accordance with the Board of Education's policy on evaluation of support staff.  Evaluation will be performed by Administrator.
Term of Employment: Twelve month









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