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Administration Assistant Jobs in Appleton, WI (NOW HIRING)

Krause Group

Administrative Specialist

De Pere, WI · On-site

$18 - $20/hr

You will report to the Administration Manager. Core Responsibilities: • Answer a multi-line phone ... • Assist in processing New Business (i.e., SPIA, Funeral Expense Trust, and Whole Life ...

Wells

ADMINISTRATIVE ASSISTANT

Valders, WI

$18 - $24.25/hr

This role is a blend of customer service, clerical support, and office administration in a fast ... Greet and assist visitors, vendors, delivery personnel, and callers with a positive and ...

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Administration Assistant information

See Appleton, WI salary details

$11

$20

$30

How much do administration assistant jobs pay per hour?

As of Jun 6, 2026, the average hourly pay for administration assistant in Appleton, WI is $20.53, according to ZipRecruiter salary data. Most workers in this role earn between $16.88 and $22.74 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Administration Assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges Administration Assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are Administration Assistants?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in Appleton, WI? The most popular types of Administration jobs in Appleton, WI are:
What cities near Appleton, WI are hiring for Administration Assistant jobs? Cities near Appleton, WI with the most Administration Assistant job openings:
Administration Assistant jobs near you
Project Coordinator

Project Coordinator

Alliance Construction & Design

Wrightstown, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 24 days ago

Job description

Salary: Salary: Based on Experience

Position Summary:

The Project Coordinator plays a key role in supporting project managers and project teams through all phases of construction. This position is responsible for coordinating documentation, tracking project progress, facilitating communication, and helping ensure projects are completed safely, on schedule, and within budget. The ideal candidate is organized, proactive, detail-oriented, and comfortable working in a fast-paced construction environment.



Essential Duties and Responsibilities:


  • Support Project Managers with day-to-day project administration
  • Assist with project setup, including contract documents, drawings, and specifications
  • Maintain and organize project documentation (RFIs, submittals, meeting minutes, change orders, etc.)
  • Track submittal and RFI logs to ensure timely reviews and responses
  • Coordinate with architects, engineers, subcontractors, and vendors
  • Collect, review, and track Certificates of Insurance (COIs) from subcontractors and vendors to ensure coverage meets company and project insurance requirements
  • Verify COIs are compliant with required limits and notify appropriate parties of deficiencies or expirations
  • Assist with scheduling, procurement tracking, and material deliveries
  • Prepare and distribute meeting agendas, notes, and project updates
  • Supportcloseoutactivities, including O&M manuals, warranties, and final documentation
  • Help ensure compliance with company procedures, project requirements, and safety standards



Qualifications/Requirements:


For consideration, the preferred candidate needs:

  • Associates orBachelors degree in Construction Managementor related field preferred
  • 1-3 years of experience in construction administration or project coordination
  • Strong organizational and time-management skills
  • Proficient with computer programs including but not limited to Excel, Word, Microsoft Office 365; experience with Procore or similar construction management software preferred
  • Attention to detailwith a problem-solving mindsetis required
  • Ability to managemultiple tasks and deadlines in a team-based environment
  • Valid drivers license



Work Location:

  • Based in Wrightstown, WI
  • Occasional job site visits as needed



Alliance provides a full benefit package including vacation, health, dental & vision insurance, 401k match and company paid disability and life insurance.


Alliance Construction & Design is an Equal Opportunity Employer. We are committed to fostering an inclusive workplace that embraces diversity and does not discriminate against any employee or applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We are dedicated to providing equal employment opportunities to all individuals and ensuring a work environment free of discrimination and harassment.

If you require reasonable accommodations during the application or interview process due to a disability, please contact us at (920) 336-3400. We are committed to providing necessary accommodations to ensure equal opportunities for all applicants.


If you require reasonable accommodations during the application or interview process due to a disability, please contact us at (920) 336-3400. We are committed to providing necessary accommodations to ensure equal opportunities for all applicants.