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Administration Assistant information

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$10

$19

$29

How much do administration assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for administration assistant in Arizona is $19.61, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.73 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing correspondence, scheduling appointments, organizing files, and handling phone calls. They often use office software like Microsoft Office and ensure smooth daily operations within an office environment.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in Arizona? The most popular types of Administration jobs in Arizona are:
What cities in Arizona are hiring for Administration Assistant jobs? Cities in Arizona with the most Administration Assistant job openings:
Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,787 per year, or $19.6 per hour.

Assistant Director of Finance

Cartwright School District #83

Phoenix, AZ • On-site

Full-time

Re-posted 20 days ago

Cartwright School District rating

6.9

Company rating: 6.9 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

301st of 627 rated elementary and secondary schools

Job description

Position Type:
Administration/Assistant Director
Date Posted:
4/22/2026
Location:
Business Services
Closing Date:
Until filled
Assistant Director of Finance
JOB GOAL
The Assistant Director of Finance will process, record, update, and reconcile fiscal information in compliance with established policies and the Uniform System of Financial Records (USFR). This position will provide recommendations and/or accounting support to other personnel, and analyze expenditures against the adopted budget. In addition, this position will reconcile bank accounts against district records.
QUALIFICATIONS
Training and Experience (position requirements at entry):
  • High School Diploma or General Equivalency Diploma (G.E.D.), Bachelor's Degree in Accounting, Business or other closely related field preferred.
  • Minimum of three years of related accounting experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
  • Excellent oral and written communication skills to communicate with others of varying technical abilities.

PERFORMANCE RESPONSIBILITIES
  • Maintains Chart of Accounts based on Uniform System of Financial Records (USFR) and District updates.
  • Imports, updates, verifies, and balances adopted and revised budgets into the School ERP Pro software.
  • Creates and maintains budget control groups for school/district use.
  • Maintains financial records for State and Federal grant programs and assists Grant Administrator with the preparation of financial reports.
  • Requests reimbursements through Grants Management Enterprise (GME) for Federal and State grants.
  • Completes the financial portion of completion reports to close out Federal and State grants.
  • Compiles and prepares quarterly Medicaid Reimbursement reports.
  • Reviews employee personnel action requests (EPARs) for appropriate and compliant coding.
  • Completes journal entries to ensure expenditures are aligned to USFR coding and allowable under various funding sources.
  • Monitors and corrects negative expenditures and liabilities.
  • Monitors Desegregation and MOWR budgets and ensure alignment of accounting records to budgets.
  • Maintains accuracy in budgets and expenditures for audit purposes.
  • Provides technical expertise and direction to staff, school personnel, and administration regarding accounting issues and related financial activities for the purpose of conveying pertinent information regarding the organizations financial operations and ensuring compliance with established policies, practices, and regulatory requirements.
  • Recommends policies, procedures, and/or actions on issues that relate to accounting functions for the purpose of providing direction and/or decision making.
  • Develops new accounting procedures for implementation for the purpose of providing internal financial controls throughout the organization and ensuring compliance with established accounting practices and all applicable regulatory requirements.
  • Oversees position control
  • Prepares deposits for District clearing account and deposits with County Treasurer
  • Performs reconciliation of budget and expense reports; reconciles cash to the County Treasurer
  • Reconciles District checking accounts
  • Prepares monthly Governing Board reports and year-end reports
  • Records and reports District extracurricular activity fees revenue and expense to school principals and Department of Revenue
  • Monitors all E-Rate revenue, expenses, and reimbursements
  • Prepares billings for accounts receivable
  • Oversees Districts Fixed Assets
  • Performs other duties of a similar nature or level.

KNOWLEDGE AND SKILLS
  • Management and oversight of district accounting procedures and fixed assets
  • Governmental accounting
  • Applicable local, state, and federal laws and regulations
  • Uniform System of Financial Records (USFR)
  • General office procedures
  • Basic mathematics
  • Customer service principles
  • Recordkeeping practices and procedures
  • Modern office equipment
  • Bookkeeping principles
  • Solving problems
  • Performing multiple tasks simultaneously
  • Analyzing and compiling information
  • Developing reports
  • Communication and interpersonal skills as applied to interaction with coworkers, supervisors, and the general public to exchange or convey information and to receive work direction
  • Knowledge of School ERP Pro preferred
  • Knowledge of Grants Management Enterprise (GME) preferred

PHYSICAL REQUIREMENTS
  • May require stooping, kneeling, crouching, reaching, fingering, grasping, talking, hearing, seeing, and repetitive motions.
  • Light work exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls require exertion of forces greater than the sedentary work and the worker sits most of the time, the job is rated for light work.

TERMS OF EMPLOYMENT
REPORTS TO: Executive Director of Business Services
LOCATION: Business Services
SUPERVISES: Fiscal Coordinator(s), Accounting Coordinator, Fixed Asset Coordinator
CALENDAR: 12-month, Benefitted
JOB CATEGORY: Classified, FSLA Exempt
SALARY RANGE: Administrator Salary Schedule, $83,000 to $103,000
BENEFITS: As approved by the Governing Board
DEADLINE FOR APPLICATION: Until Filled

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