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Admin Jobs in Vaughan, ON (NOW HIRING)

One Heart Care

Booking Admin

Mississauga, ON · On-site

Reporting to the Booking and Physician Admin Team Lead, the Booking Admin is part of the Administrative team who manages all incoming external referrals and helps prepare new patients to begin their ...

One Heart Care

Booking Admin

Mississauga, ON · On-site

Reporting to the Booking and Physician Admin Team Lead, the Booking Admin is part of the Administrative team who manages all incoming external referrals and helps prepare new patients to begin their ...

Forhyre

ServiceNow Admin

Toronto, ON · On-site

We are searching for a ServiceNow Admin - someone with hands-on ServiceNow system support and implementation experience. The ideal candidate will have hands-on experience with ServiceNow ...

Forhyre

ServiceNow Admin

Toronto, ON

We are searching for a ServiceNow Admin - someone with hands-on ServiceNow system support and implementation experience. The ideal candidate will have hands-on experience with ServiceNow ...

Forhyre

ServiceNow Admin

Toronto, ON

We are searching for a ServiceNow Admin - someone with hands-on ServiceNow system support and implementation experience. The ideal candidate will have hands-on experience with ServiceNow ...

ABL Employment

Admin Support

Mississauga, ON

CA$21/hr

Full-time position available in Mississauga doing admin support. Our client is a leader in the steel and technology industry. Duties include quoting, invoicing, filing, attending to visitors as ...

Friends of Ruby

Admin Volunteer

Toronto, ON

About the Role Admin Volunteers are essential to the successful functioning of the Youth Centre and play a key role in ensuring youth have reliable access to services and support. We are seeking ...

Friends of Ruby

Admin Volunteer

Toronto, ON · On-site

About the Role Admin Volunteers are essential to the successful functioning of the Youth Centre and play a key role in ensuring youth have reliable access to services and support. We are seeking ...

exp

Business/Admin Coordinator

Brampton, ON · On-site

CA$50K - CA$69K/yr

Business/Admin Coordinator Brampton, ON At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists ...

The Talent Company

Executive Admin

Mississauga, ON · Hybrid

$80K - $100K/yr

Senior Executive Assistant (12-Month Contract) Why You Will Love This Organization Our client is a globally recognized leader operating within a highly regulated and innovative industry. With a ...

exp

Proposal/Admin Coordinator

Markham, ON

CA$49K - CA$69K/yr

Proposal/Admin Coordinator Markham, ON At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists ...

TalentSphere

Contract Administrator

Toronto, ON · Hybrid

... Admin assistant to their Toronto office to support project teams during the construction phase while gaining mentorship and exposure to high level, confidential government projects. THE ROLE Working ...

Akelius

Property Administrator

Toronto, ON · On-site

CA$50K - CA$70K/yr

property administrator Are you looking for career opportunities within a global, growing real estate company? Then you might be our next property administrator. Join us and be a part of our journey.

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All JobsAdmin JobsAdmin Jobs in Vaughan, ON

Admin information

See Vaughan, ON salary details

$7

$18

$37

How much do admin jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for admin in Vaughan, ON is $18.28, according to ZipRecruiter salary data. Most workers in this role earn between $12.28 and $18.88 per hour, depending on experience, location, and employer.

What are types of admin jobs?

Admin jobs encompass a variety of roles such as administrative assistants, office managers, executive assistants, data entry clerks, and receptionists. These positions typically involve tasks like scheduling, correspondence, record keeping, and using office software, often requiring organizational and communication skills.

What do you do in an administrative position?

An administrative position involves managing office tasks such as organizing files, scheduling appointments, handling correspondence, and supporting daily operations. It often requires skills in communication, organization, and proficiency with office software like Microsoft Office or Google Workspace.

What is the difference between Admin vs Receptionist?

AspectAdminReceptionist
CredentialsHigh school diploma, administrative trainingHigh school diploma, customer service skills
Work EnvironmentOffice settings, handling various administrative tasksFront desk, greeting visitors, answering calls
Employer & Industry UsageBusinesses, organizations, corporate officesHospitals, hotels, corporate front desks
Common Search & ComparisonAdministrative support roles, office managementFront desk duties, customer interaction

While both Admin and Receptionist roles are vital in office environments, Admin positions typically involve broader administrative responsibilities such as managing schedules, correspondence, and office operations. Receptionists mainly focus on greeting visitors, answering phones, and providing front desk support. The Admin role often requires more diverse skills and may involve supervising other staff, whereas Receptionists primarily handle front-facing customer service tasks.

What are the key skills and qualifications needed to thrive as an admin?

To thrive as an Admin, you need strong organizational skills, attention to detail, and proficiency in office management, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and sometimes basic bookkeeping systems is often required. Excellent communication, multitasking abilities, and a proactive attitude are standout soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting teams, and maintaining a productive workplace.

What do you do in an admin job?

An admin job involves performing administrative tasks such as managing schedules, organizing files, handling correspondence, and supporting office operations. It often requires skills in organization, communication, and proficiency with office software like Microsoft Office or Google Workspace.

What are some common challenges faced by administrative professionals, and how can they overcome them?

Administrative professionals often juggle multiple priorities, such as managing schedules, handling correspondence, and supporting different team members. A common challenge is balancing urgent requests with ongoing tasks, which requires strong organizational skills and adaptability. Building effective communication with colleagues and setting clear boundaries around deadlines can help manage workload efficiently. Utilizing productivity tools and regularly reviewing priorities can also support success in this dynamic role.

What is an admin?

Admin jobs, short for administrative jobs, involve supporting the daily operations of an organization through tasks such as scheduling, managing correspondence, organizing files, and assisting staff or management. Administrative professionals are often responsible for handling phone calls, data entry, office supply management, and coordinating meetings or events. Their work ensures that business processes run smoothly and efficiently, making them essential to both small offices and large organizations.
What are the most commonly searched types of Admin jobs in Vaughan, ON? The most popular types of Admin jobs in Vaughan, ON are:
What are popular job titles related to Admin jobs in Vaughan, ON? For Admin jobs in Vaughan, ON, the most frequently searched job titles are:
What job categories do people searching Admin jobs in Vaughan, ON look for? The top searched job categories for Admin jobs in Vaughan, ON are:
What cities near Vaughan, ON are hiring for Admin jobs? Cities near Vaughan, ON with the most Admin job openings:
Admin jobs near you
Infographic showing various Admin job openings in Vaughan, ON as of August 2026, with employment types broken down into 63% Full Time, 31% Part Time, 1% Temporary, and 5% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $38,017 per year, or $18.3 per hour.

Booking Admin

One Heart Care

Mississauga, ON • On-site

Full-time

Re-posted 7 days ago

Job description

Salary:

We are expanding! Come join our team.

One Heart Care is a leading state of-the-art cardiology clinic and one of the largest in Canada. We offer a wide range of cardiac diagnostic testing and comprehensive consultations - we are a place where patients can be seen by the right specialists, at the right time, with the right testing, all available under one roof.

If youre ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join our state-of-the-art clinic, where the possibilities for innovation, new discovery, and system thinking are limitless. At One Heart Care we value accessibility, empathy, trust, collaboration and safety, and are guided by these values in everything we do. This has enhanced our ability to attract the best talent and provide exceptional patient experience.

We are growing and with 100+ team members we are seeking an experienced Booking Admin. Reporting to the Booking and Physician Admin Team Lead, the Booking Admin is part of the Administrative team who manages all incoming external referrals and helps prepare new patients to begin their patient care journey at One Heart Care.

KeyResponsibilities:

  • Schedule patient appointments for cardiac diagnostic tests and/or consultation appointment and process referrals from private offices, family doctors and hospitals before patients come to the clinic, ensuring accuracy and timeliness to meet daily booking expectations
  • Ensure appropriate preparation instructions and documentation are provided to patients at time of booking
  • Accurately enter and update information into Cerebrum software
  • Handle incoming patient calls and respond to phone calls, emails and text regarding patient inquiries in a professional and courteous manner
  • Assist other administrative support team members with ongoing tasks
  • Perform other duties as assigned.


Qualifications:

  • Post secondary education in medical office administration
  • Minimum 1-3 years of relevant experiencein a healthcare setting, preferably in a cardiology clinic or similar environment
  • Must be proficient inMicrosoft Office, EPIC and electronic medical record (EMR) systems ie. Cerebrum
  • Working knowledge of Patient Flow and/or Reception processes
  • Excellent communication and customer service skills with the ability to interact professionally with patients, team members, physicians, and other healthcare professional
  • Ability to maintains patient confidentiality and adhere to clinic guidelines and processes
  • Ability to work collaboratively and independently within a multidisciplinary team in a fast-paced environment
  • Strong organizational, multi-tasking and problem-solving skill
  • Strong attention to detail and commitment to precision and accuracy
  • Committed to the mission and vision of One Heart Care

How to Apply:

If you think you have the skills and experience to succeed as our Booking Admin, we encourage you to apply by clicking here to our website.Please include a covering letter highlighting your interest along with your resume.

One Heart Care is committed to fostering a culture of diversity, equity and inclusiveness that reflects the diverse community we serve. We welcome and encourage applications from those who may contribute to the further diversification of ideas.

We thank all candidates for applying; however, only those selected for an interview will be contacted.

Why Should You Apply to OHC?

  • OHC israpidly growing
  • Modern state of the art facility
  • Team focused environment
  • Health Care Spending Account
  • GRSP contribution
    • Onsite parking
    • A commitment to employee safety
    • Collaboration with 30+ Cardiologists
    • Supportive learning environment
    • Growth opportunities