Admin Jobs in Appleton, WI (NOW HIRING)

We are seeking a detail-oriented Engineering Administrator to support our engineering and project teams. In this role, you serve as a critical link between engineering, operations, and administrative functions, ensuring projects are organized, documented, and executed efficiently. You will thrive in a fast-paced environment, working closely with cross-functional teams while applying strong organizational and communication skills to keep projects on track.

Responsibilities

• Provide day-to-day administrative support to engineering and project management teams.
• Coordinate schedules, meetings, and project timelines across cross-functional teams.
• Track project statuses, milestones, and deliverables to ensure timely completion.
• Maintain accurate project documentation, records, and data in an organized manner.
• Perform data entry and maintain databases, spreadsheets, and project tracking tools.
• Assist with preparing reports, presentations, and documentation for engineering and project activities.
• Support communication between engineering, operations, and administrative functions to ensure alignment.
• Prioritize and manage multiple tasks and deadlines in a fast-paced project environment.

• Associate’s or Bachelor’s degree in Business, Engineering Technology, or a related field, or equivalent experience.
• At least 2 years of administrative, project coordination, or engineering support experience.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Effective multitasking and time management skills in a fast-paced environment.
• Strong written and verbal communication skills.
• High attention to detail and accuracy in documentation and data entry.

• Experience providing administrative support within engineering or technical project environments.
• Familiarity with engineering administration processes and terminology.
• Ability to collaborate effectively with cross-functional teams including engineering, operations, and administrative staff.
• Comfort working with project timelines, milestones, and deliverables.
• Demonstrated ability to adapt to changing priorities and project needs.

You will work in a collaborative, fast-paced environment that brings together engineering, operations, and administrative teams to deliver projects efficiently. The role involves regular use of Microsoft Office tools such as Excel, Word, and Outlook for documentation, scheduling, and communication. You can expect a structured yet dynamic setting where multiple projects run concurrently, requiring careful coordination and organization. The position is office-based, focused on computer-based tasks, meetings, and coordination activities, with a professional dress code aligned to a typical office environment.

Job Type & Location

This is a Contract to Hire position based out of De Pere, WI.

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in De Pere,WI.

This position is anticipated to close on Jul 2, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.