Admin Functional Support Jobs (NOW HIRING)

About the Organization
Who We Are: Intellekt is a team of dedicated professionals committed to our personal and professional goals, serving our clients and their important missions, and promoting the safety and security of U.S. interests at home and abroad. Accountability is the foundation of our culture. We use this foundation to deliver value to our clients by analyzing problems, formulating solutions, and driving results with focus and determination. Our values of Authenticity, Judgement, Details, and Passion guide our decisions. Together, as Intellektuals, we strive to be the most ethical and accountable provider of intelligence, law enforcement, knowledge sharing, and technology solutions in the industry. For more information about our organization visit:https://theintellektgroup.com/careers/ Full-Time/Part-Time
Full-Time Exempt/Non-Exempt
Non-Exempt Description Job Title:Flying Squadron Functional Support (Multiple Opportunities) Reports to:Site Lead / Program Manager Department:AMC Flying Squadron Functional Support Location:CONUS AMC Squadron Locations FLSA:Full-Time Non-Exempt (SCA) Contigent Opportunity based off finalizing award. Purpose: We are seeking dynamic and talented individuals to join our team as we prepare to secure an exciting new award with a potential client. Seeking candidates with diverse experience levels in Scheduling, Stan Eval, Training, Admin, and Electronic Flight Book experience. You will be given the chance to be at the forefront of a groundbreaking program and flourish alongside us as we expend with this opportunity. Program/Job Summary: As mentioned, we have various roles available. The right candidates will support the Air Mobility Command (AMC) Flying Squadron Functional Support (FSFS) requirements at an assigned CONUS flying squadron. The mission of these roles is to provide operational, training, standardization and evaluation, administrative, and Electronic Flight Bag (EFB) support, all aimed at reducing non-flying workloads for Mobility Air Forces personnel. These positions will require daily coordination with squadron leadership, scheduling, training, Stan/Eval, SARM/HARM, deployment, security, and support offices, while maintaining accurate records, timely reports, and disciplined customer support in a dynamic flying squadron environment. Essential Functions: The following are some of the day-to-day functions candidates will perform in these roles: * Support daily flying squadron operations by performing non-flying duties related to aircrew scheduling, operations training, Stan/Eval coordination, administrative programs, and EFB support.
* Build, update, and coordinate long-range and short-range flying, simulator, ground training, academic, and support schedules to maintain full coverage of aircrew, instructor, evaluator, supervisor, and support requirements.
* Track crewmember leave, temporary duty, medical appointments, deployment commitments, training status, currency, qualification, and evaluation requirements to support accurate scheduling and operational risk management.
* Coordinate daily and weekly with squadron leadership, Operations Officer, training office, Stan/Eval, SARM/HARM, UDM, Wing Scheduling/Current Operations, Group Training, simulator contractors, and other mission partners.
* Facilitate last-minute schedule changes caused by maintenance issues, medical changes, flight evaluation requirements, expiring currencies, deployments, student training continuity, weather, and other operational factors.
* Publish and maintain scheduling data in Government-designated systems and locally developed databases; produce or support flight authorizations, load tracker updates, Flying Effectiveness Reports, Flying Hour Program Reports, and related scheduling products.
* Update and maintain training data in GTIMS, ARMS, or future equivalent systems; build, review, and update student and permanent party training records, gradebooks, folders, and qualification tracking products.
* Coordinate required classes, exams, ground training events, ancillary training, pre-deployment training, and readiness updates in support of Squadron Director of Training requirements.
* Support recurring training deliverables, including six-month training plans, Squadron Training Review Panel inputs, Non-Mission Ready documentation, probation/regression tracking, and proration consideration reports.
* Support Stan/Eval functions by maintaining testing materials, evaluation records, GTIMS shells, AF Form 8 coordination products, check ride status reports, Letter of Xs products, and data for SEB, STRP, certification boards, and OGV requirements.
* Support administrative programs such as task management, records management, fitness, safety, security, supply, facility coordination, manning data, correspondence, mail distribution, newcomer orientation, and squadron administrative reporting.
* Support deployment-related administrative tasks by coordinating with UDMs, maintaining required deployment information, collecting readiness data, and assisting with DRRS/ART inputs and documentation.
* Support EFB and End User Stand Alone device activities, including device setup, activation, password resets, application unlocks, lost mode/device retrieval, operating system updates, configuration support, and audit-log reviews as authorized.
* Assist with monthly status inputs and other contract deliverables by providing accurate task, staffing, risk, issue, and accomplishment information to the Site Lead, Program Manager, COR, or designated Government representative.
* Comply with applicable AFI, DAFI, MAJCOM, installation, local squadron guidance, security requirements, Privacy Act, CUI handling, and contractor identification requirements.
* Maintain a non-personal services posture by receiving work direction through contractor management and promptly elevating any concern that could create the appearance of personal services or inherently governmental work.
Knowledge, Skills, and Experience: As we have multiple opportunities at various levels, please note that these are some requirements, and not all will apply to each position. * Active Secret clearance required for all positions; candidate must meet installation access requirements and remain eligible for Continuous Vetting.
* Minimum of three years of relevant experience in aircrew scheduling, flying squadron operations, current operations, SARM/HARM support, operations training, Stan/Eval support, administrative squadron support, aviation operations support, or a comparable military/commercial aviation scheduling environment.
* Working knowledge of flying squadron operations, training pipelines, aircrew qualification/currency management, flight scheduling, training records, and operational reporting.
* Experience using or supporting systems such as GTIMS, ARMS, GDSS, DISS, SharePoint, Microsoft Office, and locally developed databases is strongly preferred.
* Ability to work in a medium- to high-stress operational environment with frequent schedule changes, competing deadlines, and direct coordination with squadron leadership and support offices.
* Strong written and verbal communication skills, customer-service discipline, attention to detail, and ability to produce accurate, complete, and timely reports, trackers, correspondence, and briefing products.
* Ability to plan and organize work, maintain continuity of recurring tasks, protect sensitive information, and coordinate across multiple functional areas without requiring day-to-day Government supervision.
Position Requirements Preferred Qualifications: * Prior experience supporting AMC, Mobility Air Forces, or an Air Force flying squadron in scheduling, training, Stan/Eval, SARM/HARM, deployment, CSS, or aviation operations support.
* Prior USAF aircrew, aviation resource management, command post, operations, training, instructor/evaluator, deployment, or squadron administrative experience.
* Familiarity with AFMAN 11-202 series, applicable MDS-specific guidance, local supplement requirements, Go/No-Go processes, STRP/SEB processes, flight authorization workflows, and EFB program support.
* Direct experience supporting squadrons at one or more FSFS performance locations, either as a contractor, civilian, or military member.
* Bachelor's degree in aviation management, operations, logistics, business, or related field is preferred but not required when experience demonstrates role proficiency.
Next Steps: To express your interest, please apply. Once your application is submitted our HR team will reach out to you to discuss a future with The Intellekt Group. * During the application process you will be asked what position you wish to be considered for: * Scheduling * Stan Eval * Training, Admin * Electronic Flight Book
For More information on The Intellekt Group Visit our Careers Pager.?Click Here to visit our careers page or email . EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications.