Admin Associate Jobs in Edison, NJ (NOW HIRING)

The Associate Dean for Graduate Studies and Administration provides academic leadership in support of the mission of Immaculate Conception Seminary School of Theology. Key roles include academic advisement, administration of graduate programs, and grant writing and oversight. The Associate Dean for Graduate Studies and Administration directly supervises at least six administrative staff members and serves as a liaison to the Department of Public Relations and Marketing and the Department of Human Resources.

Duties and Responsibilities:

Specifically, the responsibilities of the Associate Dean for Graduate Studies and Administration are to fulfil under the supervision of the Rector/Dean the following leadership roles:

1. Academic Advisor for lay students.
2. Administrator, Graduate Programs

The Associate Dean for Graduate Studies and Administration shall:

a) Provide administrative oversight for all graduate programs in the School of Theology, including the diaconal program.
b) Collaborate with Associate Dean in long-term strategic planning to further the mission of the School of Theology.
c) Participate in the planning and execution of all academic events such as lectures, commencement, and hooding ceremonies.
d) Collaborate with the Associate Dean for Seminary and Academic Studies to organize the School of Theology summer program of classes, lectures, and workshops.
3. Administrator, Certificate in Catholic Evangelization Program
The Associate Dean for Graduate Studies and Administration shall:
a. Provide leadership and oversight the Certificate in Catholic Evangelization program (CCE) offered at St. Paul Inside the Walls Evangelization Center, Madison, NJ.
b. Participate in regularly scheduled meetings of the leadership team at St. Paul Insider the Walls.
This includes the responsibility to:
i. Conduct meetings with students and professors.
ii. Develop, design, and/or conduct workshops, retreats, and lectures.
iii. Conduct on-site visits of each class.
iv. Provide program assessment and strategic planning.
c. Participate in creating, organizing, and facilitating regularly held retreats, lectures, and workshops both on campus and at local parishes.
d. Analyze, evaluate, and assess programs, and provide strategic planning.
e. Conduct sustainability planning.
f. Develop new programs and seek approvals.
4. Human Resources Liaison and Personnel Administrator
The Associate Dean for Academic Studies and Administration shall:
a. Review the annual goals of each supervisee, make suggestions, and provide evaluative analysis throughout the year.
b. Arrange for and participate in annual staff retreat.
c. Lead administrative and staff meetings at least twice each semester.
d. Create, review, and edit job descriptions of staff and administration in academic offices.
e. In the event a position is vacated, create and submit job postings, monitor applications, and respond to applicants.
f. Conduct interviews, as requested by Rector/Dean.
g. With approval of Rector/Dean, Vice-Rector, and Associate Dean, proceed with hiring of new personnel.
5. Administrative Liaison to Department of Public Relations and Marketing
The Associate Dean for Graduate Studies and Administration shall:
a. Attend meetings with the Department of Public Relations and Marketing and ICSST administrators to develop and implement effective communication plans to promote the visibility and reputation of ICSST.
b. Collaborate with the Department to design a strategic plan and foster sustainability efforts.
c. Implement marketing and advertising plans.
d. Assist in various promotional efforts, both in print media and video production, assuring accuracy.
e. Review, edit, and contribute to the development of press releases and ICSST publications such as handbooks, brochures, and catalogues.
6. Grant Writer and Supervisor
The Associate Dean for Graduate Studies and Administration shall:
a. With the direction of the Rector/Dean, apply for grant initiatives in alignment with the mission of Immaculate Conception Seminary School of Theology.
b. Research, write, and edit grant proposals, assuring timely submission.
c. Consult with Seton Hall's Office of Corporate and Foundation Relations, as well as the Department of Grants and Research Services.
d. Assist faculty and administrators in the grant writing process.
e. Track deadlines.
f. Spearhead the hiring of personnel to administer new grant initiatives.
g. Supervise grant directors and key personnel, reviewing and assessing all work.
h. Ensure compliance with grant proposal and accuracy in financial reporting.
i. Oversee and evaluate each director's annual report, giving guidance and making edits.
j. Cultivate positive collaboration with grantors, grant partners, and key stakeholders.
7. Administrator, Center for Diaconal Formation
The Associate Dean for Graduate Studies and Administration shall, with the Associate Dean for Seminary and Academic Studies:
a. Oversee the work of the Center for Diaconal Formation.
b. Regularly meet with the Director, Center for Diaconal Formation.
c. Participate in strategic planning and curriculum review.
d. Contribute to decision-making regarding hiring of professors.
e. With the Director, evaluate feedback from students and professors regarding individual courses and overall program, helping to resolve any issues.
f. With the Director of the Center and the Associate Dean for Seminary and Academic Studies, review applications and interview applicants.
g. Review with the Director, the progress of the Coordinator of Operations.
h. Cultivate and strengthen rapport with all sending diocesan leaders.
8. Direct Supervisor
The Associate Dean for Graduate Studies and Administration shall:
a. Directly supervise and monitor the goals and progress of the following personnel:
i. Academic Resource Specialist
ii. Coordinator, Student and Administrative Support Services
iii. Graduate Admissions Coordinator
iv. Institutional Planning and Communications Analyst
v. Director, Center for Diaconal Formation
vi. All directors and key leadership personnel of grant programs
b. Regularly review job descriptions and make revisions accordingly.
c. Spearhead promotional processes.
9. Assume other related responsibilities and special projects as assigned by the Rector/Dean.

Required Qualifications:

Doctorate in theology or ministry. Ability the ability to apply for and receive a mandatum from the Archbishop of Newark. At least 5 years working in a Catholic academic setting such as high school, college, or Seminary. Five years ministerial experience. Knowledge of-and commitment to-- Catholic Evangelization. Proven written skills, including publications. Familiarity with a Catholic Seminary. Understanding of the Permanent Diaconate.

Desired Qualifications:

Experience teaching at the graduate level, preferably in a Seminary setting.

Salary Range:

$94,308 - $129,674

Exempt/Nonexempt: Exempt

Physical Demands: General Office Environment

Special Instructions to Applicants:

Please provide 2 names of references with contact information.

Benefits Information: 

Full Time Benefits

Life today is complex. That's why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life.

These benefits are important elements of your total university compensation package. Benefits include but are not limited to bundled medical, prescription, and vision insurance, dental insurance, and life insurance, and retirement plan. More information is available at https://www.shu.edu/human-resources/benefits.html. 

Seton Hall University is located in South Orange, New Jersey, 14 miles from New York City. It is the oldest Catholic diocesan institution of higher education in the United States and is home to about 6,300 undergraduate and 3,700 graduate students. A vibrant and culturally inclusive community, Seton Hall pursues academic excellence and ethical development in a collaborative environment and prepares its students to be servant leaders in their professional and community lives. Seton Hall University is an equal opportunity employer. It honors diverse perspectives and welcomes employees from all faith traditions. In turn, its employees respect Catholic beliefs and values,engage in servant leadership, and support the University's mission as a Catholic institution of higher education.