ZipRecruiter

Log In

1

Admin Assistant Assistant Jobs in Illinois (NOW HIRING)

Arrow Technologies, Inc

Admin Assistant

Chicago, IL

$18.50 - $25/hr

Duties include, but are not limited to, the following: * Supervises and coordinates facilities maintenance activities and operations including buildings & grounds, as well as all manufacturing shops ...

Arrow Technologies

Admin Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Duties include, but are not limited to, the following: * Supervises and coordinates facilities maintenance activities and operations including buildings & grounds, as well as all manufacturing shops ...

Addison Group

PART TIME Admin Assistant

Chicago, IL · On-site

$22 - $24/hr

Administrative Assistant (Part-Time) Location (city, state): Rosemont, IL (Hybrid - 3 days onsite Mon-Wed) Industry: Nonprofit Pay: $22-$24/hr (based on experience) Benefits: This position is ...

HomeServices of America

Admin Asst Branch

Park Ridge, IL · On-site

$23.07 - $24.04/hr

Answer switchboard, greet visitors, schedule appointments and assist with client communications (30-35%) * Assist training new office personnel. May provide work direction to other office staff.

MasTec Inc

Project Admin Assistant

Maroa, IL · On-site

$18 - $20/hr

Handle incoming and outgoing mail * Assist with copying and scanning as needed * Maintain tracking and reporting spreadsheets needed for the project * Maintain an adequate amount of office supplies ...

MasTec Inc

Project Admin Assistant

Maroa, IL · On-site

$18 - $20/hr

Handle incoming and outgoing mail * Assist with copying and scanning as needed * Maintain tracking and reporting spreadsheets needed for the project * Maintain an adequate amount of office supplies ...

MasTec Inc

Project Admin Assistant

Maroa, IL · On-site

$18 - $20/hr

Handle incoming and outgoing mail * Assist with copying and scanning as needed * Maintain tracking and reporting spreadsheets needed for the project * Maintain an adequate amount of office supplies ...

BHHS Chicago

Admin Asst Branch

Park Ridge, IL · On-site

$23.07 - $24.04/hr

Answer switchboard, greet visitors, schedule appointments and assist with client communications (30-35%) * Assist training new office personnel. May provide work direction to other office staff.

MasTec Inc

Project Admin Assistant

Maroa, IL · On-site

$18 - $20/hr

Handle incoming and outgoing mail * Assist with copying and scanning as needed * Maintain tracking and reporting spreadsheets needed for the project * Maintain an adequate amount of office supplies ...

MasTec Inc

Project Admin Assistant

Maroa, IL · On-site

$18 - $20/hr

Handle incoming and outgoing mail * Assist with copying and scanning as needed * Maintain tracking and reporting spreadsheets needed for the project * Maintain an adequate amount of office supplies ...

MasTec Inc

Project Admin Assistant

Maroa, IL · On-site

$18 - $20/hr

Handle incoming and outgoing mail * Assist with copying and scanning as needed * Maintain tracking and reporting spreadsheets needed for the project * Maintain an adequate amount of office supplies ...

Northern Trust

Senior Admin Assistant

Chicago, IL · On-site

$52K - $79K/yr

Positive, proactive, and client-service-oriented mindset Experience * 2-5 years of administrative, executive assistant, coordinator, or business support experience * Experience supporting multiple ...

MasTec Inc

Project Admin Assistant

Maroa, IL · On-site

$18 - $20/hr

Handle incoming and outgoing mail * Assist with copying and scanning as needed * Maintain tracking and reporting spreadsheets needed for the project * Maintain an adequate amount of office supplies ...

Northern Trust

Senior Admin Assistant

Chicago, IL

$52K - $79K/yr

Positive, proactive, and client-service-oriented mindset Experience * 2-5 years of administrative, executive assistant, coordinator, or business support experience * Experience supporting multiple ...

next page

Showing results 1-20

All JobsAdmin JobsAdmin Assistant Assistant JobsAdmin Assistant Assistant Jobs in Illinois

Admin Assistant Assistant information

What is an admin assistant assistant?

Admin Assistant Assistants are professionals who provide support to administrative assistants and office staff by performing clerical and organizational tasks. Their responsibilities often include managing documents, scheduling appointments, answering phone calls, and assisting with data entry. They help ensure that office operations run smoothly by handling routine tasks and supporting the administrative team. This role is crucial in maintaining an efficient and organized workplace environment.

What are the key skills and qualifications needed to thrive as an admin assistant assistant?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes customer relationship management (CRM) tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are essential for efficiently managing tasks, supporting teams, and ensuring smooth office operations.

What are some common challenges faced by admin assistant assistants, and how can they effectively manage their workload?

Admin Assistant Assistants often juggle multiple tasks, such as scheduling meetings, managing correspondence, and organizing files for their team. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. To manage their workload effectively, they should develop strong organizational skills, use productivity tools (like calendars and task trackers), and communicate openly with supervisors about shifting priorities. Building good relationships with colleagues also helps streamline collaboration and ensures tasks are completed efficiently.

What is the difference between Admin Assistant Assistant vs Administrative Coordinator?

AspectAdmin Assistant AssistantAdministrative Coordinator
CredentialsHigh school diploma or equivalent; some roles may require basic office certificationsHigh school diploma; some roles may prefer additional certifications or experience in office management
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, often overseeing multiple projects and coordinating teams
Employer & Industry UsageCommon in various industries for supporting administrative staffUsed in organizations requiring more coordination and project management
Search & Comparison IntentPeople comparing entry-level or support roles in administrationIndividuals seeking roles with more coordination responsibilities

The Admin Assistant Assistant typically handles basic administrative support tasks in office settings, while the Administrative Coordinator takes on additional responsibilities like project coordination and team support. Both roles are essential in administrative hierarchies but differ in scope and complexity.

How much does an admin assistant get paid?

The average salary for an administrative assistant varies by location and experience but typically ranges from $30,000 to $50,000 annually. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Many roles also offer benefits such as health insurance and paid time off.

What cities in Illinois are hiring for Admin Assistant Assistant jobs?

Cities in Illinois with the most Admin Assistant Assistant job openings:

Admin Assistant Assistant jobs near you
Infographic showing various Admin Assistant Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Production Admin Assistant

INTERLAKE MECALUX INC

Melrose Park, IL • On-site

$50K - $70K/yr

Full-time

PTO

Posted 7 days ago

Job description

We are seeking an experienced, bilingual (in English and Spanish) Plant Admin Assistant to join our team in our Melrose Park, IL plant.
This person will be responsible for general administrative tasks within the office for the Plant Manager. Tasks will include using Excel, Word, e-mail and other administrative tasks as needed.
Responsibilities:
  • Investigate, track, respond to, and follow up on inquiries, requests, concerns, and/or complaints directed to the Plant Manager.
  • Communicate with payroll to ensure timely and accurate bonus payments are processed weekly.
  • Manage all special projects and activities requiring a high level of involvement by the Plant Manager.
  • Print production labels.
  • Communicate with internal departments, outside vendors, and staffing agencies.
  • Time keeping responsibilities.
  • Maintain rosters of employee hours worked, available PTO hours, etc. for all departments.

Requirements:
  • Personality: Candidates must have integrity, be highly analytical, and have a strong desire to be deeply involved in the business. Candidates must be organized and methodical in their work, with the ability to learn quickly and adapt easily to change. Candidates must be able to persevere through difficult work challenges with the highest degree of dedication. Candidates must have strong interpersonal skills with the confidence to interact and communicate effectively with personnel from all levels of the organization.
  • General administrative skills (working with excel, e-mail).
  • Good PC skills.
  • Previous experience working for a manufacturing company and comfortable with entering a plant environment.
  • Bilingual English/Spanish.

Apply