Accounts Payable Office Manager Jobs in Riverside, CA

POSITION SUMMARY STATEMENT

The Accounts Payable Manager is responsible for all aspects of the Accounts Payable process. The primary focus is overseeing the day-to-day operations of the Accounts Payable department and to ensure accuracy, proper authorization and approval, and reasonableness of general ledger coding and payment of payables in a timely manner strong organization, communication and customer service skills are crucial. Strong ability to multi-task many and sometimes conflicting demands.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Management, development, and training of the Accounts Payable team 
• Ensure that A/P meets all closing responsibilities in a timely manner including: AP closing, period-end accruals, completion of checklists, account reconciliation, and invoice review 
• Evaluation, development and recommendation of process improvements to increase efficiency, and to enhance internal and external customer service 
• Control and maintenance over the AP Master Vendor file, including ensuring all active vendors have a completed Form W-9 
• Participating in the month-end closing process
• Reconciliations to the general ledger 
• Direct and coordinate all AP activities (check proposal, check issuance, process wire transfers and letters of credit, etc.)
• Daily problem resolution including problem invoices and vendors
• Perform vendor analyses as requested by management (payments by vendors, etc)
• Assist Treasury in Cash Management (prepare daily cash report)

ADDITIONAL RESPONSIBILITIES:

• Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management
• Demonstrates high level of quality work, attendance and appearance
• Adheres to all Company Policies & Procedures and Safety Regulations
• Adhere to local, state and federal laws
• Additional responsibilities assigned by supervisor related to your position/department
• Ability to be flexible and willing to work extended hours when necessary
• Model the “St. John Way”

SUPERVISORY RESPONSIBILITIES

• Supervises the entire Accounts Payable team 
• Provides coaching, direction, develops and empowers direct reports
• Ensures work flow and processes are to maximum efficiencies for business necessity

ORGANIZATIONAL RELATIONSHIPS

• Interacts with all departments as well as outside vendors

MINIMUM QUALIFICATIONS: The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of the position.

Education/Experience:

• Five years of experience in accounting or accounts payable 
• Bachelor’s degree in accounting, Business Administration or a directly related field 
• Excellent knowledge of basic accounting principles and proven reconciliation skills 
• Demonstrated proficiency in NetSuite and Zone Capture is required for this role 
• Working knowledge of MS Office including strong Excel abilities

Desired Characteristics:

• Detail oriented, critical thinker with excellent problem-solving skills
• Strong interpersonal skills, collaborative team player, and able to work independently in a fast-paced environment
• Ability to work under constantly changing circumstances and able to quickly adapt to shifting deadlines/timelines
• Demonstrates strong grasp of time and operations management and understands value of prioritization and comfortable with communicating changes in anticipated deliverable dates
• Ability to think outside the box and constantly find ways to improve ongoing processes

PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.

• Must be able to see, hear and speak in order to communicate with employees and other customers
• Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus
• Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms
• Must be able to lift, move and carry up to 20 lbs 

WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job within the environment.

• The work space is clean, orderly, properly lighted and ventilated with the proper safety acknowledgment
• Noise levels are considered moderate

 St. John reserves the right at any time, with or without notice, to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities within your general skill set or capabilities.