Accounts Payable Office Assistant Jobs (NOW HIRING)

M/I Homes has been building new homes of outstanding quality and superior design for 50 years. Founded in 1976 by Irving and Melvin Schottenstein and guided by Irving’s drive to always “treat the customer right,” we have fulfilled the dreams of over 170,000 homeowners and grown to become one of the nation’s leading homebuilders. M/I Homes started as a family business and grew into a national leader in a single generation with divisions in 17 markets, including Austin, Charlotte, Chicago, Cincinnati, Columbus, Dallas, Detroit, Ft. Myers/Naples, Houston, Indianapolis, Minneapolis, Nashville, Orlando, Raleigh, San Antonio, Sarasota, and Tampa.

Job Summary:

The Accounts Payable Administrator provides general administrative support for the Purchasing department and assists in the development of lot specific house budgets. Performs routine assigned tasks through the use of basic office skills in conjunction with direction from supervisor.

Job Duties:

• Process all overhead, production and customer care invoices for payment.
• Date stamp and distribute all incoming mail daily.
• Ensure invoices obtain signatures per company authorization matrix before applying payments.
• Code vendor invoices per coding matrix book.
• Run overage report, enter changes into JDE per estimator’s request and balance out vendor for payment.
• Filing and maintaining of paid invoices, checks, files, and vendor correspondence.
• Affidavits per company policy.
• Check requests per company policy.
• Auto-pays – insuring that the corporate accounts payable department has the correct terms and amounts.
• Complete and send all vendor update forms to the corporate accounts’ payable office.

• Process credit applications for new accounts.
• Assist subcontractors and vendors with billing and payment information.
• Conduct all correspondence with vendors and subcontractors concerning invoicing and payments.
• Review subcontractor statements for past due invoices, issues, etc.
• Maintain the authorized to charge list and periodically sending updated lists to all vendors who require.
• Help receptionist with phones per schedule.
• Obtain current and original insurance certificates for all active vendors. Use the subcontractor insurance check list and company policy to ensure compliance requirements are satisfied. Input current expiration dates in the JDE address book for future monitoring.
• Assist with special projects as requested and perform additional duties as required.

Requirements

Job Requirements:

• Must have accounts payable experience, preferably with a homebuilder.
• High school diploma or equivalent
• Proficient with MS Office including Word and Excel.
• Excellent verbal and written communication skills.
• Ability to navigate multiple systems and handle multiple tasks.
• Ability to work in a fast-paced office environment and adhere to strict deadlines.
• Exceptional accuracy and attention to detail along with problem solving skills.
• Customer-service oriented. 

Minimum Education Experience: 

High school graduate with basic academic and practical skills gained through school curriculum combined with one to five years of related work experience and/or training; related supervisory experience; good knowledge of home building industry preferred relative to accounts payable procedures.

Skills and Abilities: 

Ability to interpret, analyze and evaluate given information relative to business and administrative procedures; administrative skills to assist in the processing of departmental workflow.  Good written and verbal communication skills for interaction with a variety of people inside and outside of the organization.  Good organizational skills and detail-oriented aptitude to coordinate several activities simultaneously.  Good knowledge of word processing, desktop publishing and spreadsheet software packages.

Working Conditions: 

Office environment.

Benefits

M/I Homes offers a comprehensive benefits package, including medical, dental, vision, paid time off and paid holidays, paid parental leave, traditional and Roth 401(k) options, profit sharing plan, employee stock purchase plan, employee home purchase plan and more.

We are committed to attracting, developing, and retaining talent that reflects the customers we serve and the communities where we live and work.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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