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Accounts Payable Inventory Specialist Jobs in Indiana

Ivy Tech

Accounts Payable Specialist

Richmond, IN · On-site

$19 - $24.25/hr

BASIC FUNCTION The Accounts Payable Specialist performs a variety of accounting, accounts payable ... inventory support, and ensuring proper capitalization in accordance with College policies.

Ivy Tech

Accounts Payable Specialist

Richmond, IN · On-site

$19 - $24.25/hr

BASIC FUNCTION The Accounts Payable Specialist performs a variety of accounting, accounts payable ... inventory support, and ensuring proper capitalization in accordance with College policies.

G&H Orthodontics®

Accounts Payable Specialist

Franklin, IN · On-site

$20 - $25.50/hr

The Accounts Payable Specialist is a full-time, on-site role based in Franklin, IN. The Accounts Payable Specialist is responsible for managing and processing the company's financial obligations ...

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CertaSite

Accounts Payable

Zionsville, IN · On-site +1

$20.50 - $26.50/hr

Accounts Payable Specialist Who are we? CertaSite is a fast-growing fire and life safety company ... • Confirm inventory invoices and PO's for matching purposes. • Obtain approvals for all ...

Schillings

Accounts Payable Specialist

Saint John, IN · On-site

$19.25 - $24.75/hr

Schillings is currently seeking a bright and energetic Accounts Payable Specialist for our Saint John, IN, location. We offer competitive pay, a comprehensive benefits package, and opportunities for ...

Schillings

Accounts Payable Specialist

Saint John, IN · On-site

$19.25 - $24.75/hr

Schillings is currently seeking a bright and energetic Accounts Payable Specialist for our Saint John, IN, location. We offer competitive pay, a comprehensive benefits package, and opportunities for ...

Schillings

Accounts Payable Specialist

Saint John, IN

$19.25 - $24.75/hr

Schillings is currently seeking a bright and energetic Accounts Payable Specialist for our Saint John, IN, location. We offer competitive pay, a comprehensive benefits package, and opportunities for ...

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Accounts Payable Inventory Specialist information

What is an accounts payable inventory specialist?

Accounts Payable Inventory Specialists are professionals responsible for managing and processing invoices related to inventory purchases within a company. They ensure that inventory records match supplier invoices, verify the accuracy of purchase orders, and work closely with both the accounting and inventory management teams. Their role is crucial in maintaining accurate financial records and supporting the smooth flow of goods and payments. By reconciling discrepancies and ensuring timely payments to vendors, they help maintain strong supplier relationships and efficient inventory control.

What are the key skills and qualifications needed to thrive as an accounts payable inventory specialist?

To thrive as an Accounts Payable Inventory Specialist, you need strong attention to detail, knowledge of accounting principles, and experience with inventory management, often supported by an associate degree in accounting or business. Familiarity with accounting software (such as QuickBooks or SAP), ERP systems, and Microsoft Excel is commonly required. Excellent organizational skills, problem-solving abilities, and effective communication set outstanding candidates apart in this role. These skills ensure accurate financial records, efficient inventory tracking, and smooth coordination between finance and operations.

What are some common challenges faced by accounts payable inventory specialists, and how can they be addressed?

Accounts Payable Inventory Specialists often encounter challenges such as reconciling discrepancies between purchase orders, invoices, and inventory records. These discrepancies may arise due to timing differences, data entry errors, or shipment issues. To address these challenges, specialists collaborate closely with procurement, receiving, and accounting teams, and rely on robust inventory management systems to ensure accuracy. Proactive communication and regular audits help prevent and quickly resolve issues, ensuring smooth operations and accurate financial reporting.

What is the difference between Accounts Payable Inventory Specialist vs Accounts Payable Clerk?

AspectAccounts Payable Inventory SpecialistAccounts Payable Clerk
Primary FocusManaging accounts payable with an emphasis on inventory-related transactionsProcessing and reconciling general accounts payable transactions
Required CredentialsTypically an associate degree or relevant certification; familiarity with inventory systemsHigh school diploma or equivalent; basic accounting knowledge
Work EnvironmentFinance or accounting departments, often in manufacturing or retailOffice setting, handling routine invoice processing
Industry UsageCommon in industries with significant inventory management needsWidely used across various industries for general accounts payable tasks

The Accounts Payable Inventory Specialist focuses on managing accounts payable processes related to inventory, requiring specific knowledge of inventory systems. In contrast, the Accounts Payable Clerk handles general invoice processing and reconciliation. Both roles are essential in finance departments but serve different operational needs.

Is an accounts payable inventory specialist a stressful job?

An accounts payable inventory specialist typically works in an office environment managing invoice processing, vendor payments, and inventory records. The role can involve deadlines and accuracy requirements, which may contribute to stress, especially during high-volume periods or audits. However, with proper organization and experience, the job can be manageable and routine.

What are popular job titles related to Accounts Payable Inventory Specialist jobs in Indiana?

For Accounts Payable Inventory Specialist jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Accounts Payable Inventory Specialist jobs in Indiana look for?

The top searched job categories for Accounts Payable Inventory Specialist jobs in Indiana are:

What cities in Indiana are hiring for Accounts Payable Inventory Specialist jobs?

Cities in Indiana with the most Accounts Payable Inventory Specialist job openings:

Accounts Payable Inventory Specialist jobs near you
Infographic showing various Accounts Payable Inventory Specialist job openings in Indiana as of August 2026, with employment types broken down into 77% Full Time, 19% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.

Accounts Payable Specialist

Hayes Gibson Property Services

Bloomington, IN • On-site

$32/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 6 days ago

Job description

Description:

Principal Objectives of the Area Manager


Principal Objective of Position: The Accounts Payable Specialist is responsible for overseeing multifamily housing properties’ payables encompassed in the HGPS portfolio. Responsible for ensuring property debts are paid accurately and timely. This position directly impacts the company financial objectives, ensuring they are met for ongoing stability and viability. The AP Specialist possesses a passion for customer service that inspires associates and vendors to deliver the highest quality product, comprehensive services, respect, and hospitality that HGPS customers expect. The AP Specialist works closely with both the Property Accountants and Site Level Management.

  • Process vendor invoices with accuracy
  • Verify vendor invoices to purchase orders to obtain appropriate payment approval
  • Identify and reconcile any variances between the purchase order and vendor invoice
  • Collaborate with vendors and associates to correct invoicing and receiving errors
  • Investigating discrepancies to determine root cause and implementing processes to prevent reoccurring issues
  • Ensure proper communication of outstanding AP items are communicated and elevated as needed
  • Developing and maintaining vendor relationships. Monitor vendor statements and respond to vendor inquiries, as needed
  • Monitor accounts payable work queues to ensure that all invoices have been addressed
Requirements:

Requirements for the Accounts Payable Specialist


Training/Education/Other

  • College degree or commensurate experience
  • 2+ years of accounting or administrative experience
  • 2+ years of experience in Accounts Payable


Experience/Skills

  • Knowledge of Excel and MS Office software
  • Attention to detail and accurate
  • Well organized
  • Experience with Yardi property management software preferred


Special Requirements

  • Excellent oral and written communication skills
  • Excellent organizational and time management skills
  • Strong interpersonal and consensus-building skills
  • Excellent training skills
  • Proven analytical skills
  • Excellent computer skills, with emphasis on the MS Word, Excel, PowerPoint


Essential Functions for the Accounts Payable Specialist


AP Performance

Accounts Payable

  • Obtain new vendor W-9’s and manage new vendor set-up process
  • Secure backup for invoices, including but not limited to credit cards, and suppliers
  • Under the supervision of the Director of Accounting, match receipts to travel and expense reports
  • Assist Account Managers with 1099 procedures

Other

  • Assist the Director of Accounting and accounting staff in the preparation of management information schedules, spreadsheets and research as needed from time-to-time
  • Assist the Controller, Account Manager and Director of Accounting with tasks as needed
  • Assist in the production of the investment’s summary spreadsheets

Work Hours & Benefits:
•Hours: Monday to Friday, 8 AM – 5 PM
•Benefits: Comprehensive health, dental, and vision insurance; 401k plan; paid time off (PTO) based on longevity; holidays off.
•Compensation: $32/hr, BOE.


Other Expectations


Dress Code: Professional

Contacts/Liaisons: The Accounts Payable Specialist will communicate regularly with all necessary HGPS employees, vendors, financial partners, regulatory agency personnel, and other individuals as deemed necessary to fulfill the responsibilities of the position.