The Vendor Specialist is responsible for the timely and accurate posting and payment of Accounts Payable invoices billed to assigned stores
Duties/Responsibilities
- Daily:
- Review COUPA views for pending invoices to be processed. Process all invoices.
- Current views are:
- AP Entry (processor name)
- AP Rejection (processor name)
- AP Docs Pending (locate stores through search, individual filter can be created)
- AP Vendor Admin (locate stores through search, individual filter can be created)
- AP Entry blank location (locate created by – your name)
- Create invoices received via email that are rejections from CTI to COUPA
- Create invoices received via email that are FACILITY INVOICES
- Respond to personal email, resolve issues with vendors and store managers.
- Statement reconciliation and spreadsheet updates:
- Overview – Statement review begins no later than 3rd working day of the new month.
- Statement review/requesting of open invoices over 30 days/updating spreadsheet information on the shared drive is continuous throughout the month.
- Unclaimed Property and spreadsheet updates:
- Overview – Unclaimed Property review begins upon receipt of file from corporate with BOC data. Generally received around the 10rd day of the new month.
- Unclaimed Property research / vendor reach out / submission of requests to ODC / updating spreadsheet information on the shared drive is continuous throughout the month.
- SLA Coupa/CTI/FAC invoices = 48 hours from time in entry view or email receipt.
- SLA Statement Reconciliation = Published each month via AP calendar, generally the last week of the month.
- SLA Unclaimed Property = Published each month via AP calendar, generally the last week of the month.
- Monthly:
- Month end processing: Assure views listed in “daily” duties are clear before leaving for day
- Attend Statement Reconciliation review meeting with Team Leads and Supervisors.
- As needed:
- Coordinate with parts manager and store team for parts inventories –
- Assure views listed in “daily” duties are clear before leaving for day
- Projects to be assigned from leadership team.
- Cross training with other departments.
- Assist other team members as needed.
- Performs other related duties to benefit the mission/vision of the organization
Education & Experience
- 2 years of full cycle accounts payable experience
- Experience with automated posting and payment systems; high volume a plus
- Experience with Excel, Outlook, & Adobe Acrobat
- Comfortable in team environment
- Dealership experience with CDK preferred, but not necessary
Pay and Recognition:
- Weekly pay
- Paid holidays & paid time off
- Paid training
- Stock Awards (select management and front-line team member’s eligible)
Insurance / Retirement:
- Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans
- Up to 12 weeks paid pregnancy leave (disability leave)
- Paid Parental Leave
- Health savings
- Flex spending accounts (tax free)
- Short-term and Long-term disability plans
- Life Insurance (Whole Life and Term)
- 401k with company match
Learning, Tuition Assistance and Career Development:
- Digital career path tool to assist with career development
- Continuous training through Asbury's Internal Learning Management System
Professional growth and development opportunities Additional advantages:
- Student loan relief resources
- Employee assistance program
- Employee discounts on parts and service repairs
- Scholarship awards
- Opportunities to join our community service initiatives, which includes paid volunteer hours
- Aggressive Employee referral program with bonus opportunities
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