Accounts Payable Coordinator Jobs in Decatur, AL

SPS/MSSI is seeking talented and highly driven individuals to potentially join our team! A Security Clearance may be required.

Systems Products and Solutions, (SPS) and Millennium System Services Inc., (MSSI) is a woman owned small business (WOSB) headquartered in Huntsville, AL, that provides global customer centric air and ground sustainment and logistics-based solutions by way of rapid and agile support at the time and place of need.

Proposals

The position requires a secret clearance. Proposal is responsible for the successful management, coordination, preparation and submission of responses to government Requests for Proposals (RFPs), other bidding opportunities and documents. Duties will consist of the full life cycle of proposal development including planning, scheduling and managing competitive proposals. Essential Job Functions would include but not limited to:

• Develop compliant, responsive and competitive technical responses.
• Coordinate with Proposal Operations Manager, Graphics Manager and Capture Managers regarding proposal activities to ensure all proposal phases are executed upon approved proposal schedules/calendar.
• Assist Capture Manager to develop win themes and strategies.
• Responsible for the format and final editing prior to Pink, Red and Gold reviews.
• Create new content for management, past performance, quality control and staffing sections.
• Ensure deadlines are met.
• Interact with Subject Matter Experts to ensure the accuracy of documentation.
• Coordinate support and information from all of the contributors in the bid development and approval process managing proposal team members (i.e. technical writers, proposal coordinators, and graphic specialists).
• Develop and maintain response information materials for proposals to utilize as a reference tools to complete future proposals.
• Track and report all Win/Loss information to help evaluate the performance of our business development proposal process.

Business Development

• Apply company’s core competencies and capabilities across multiple federal military aviation and ground system logistics, maintenance, supply, information technology and light assembly manufacturing markets.
• See future market trends and pathways that can contribute to short and long-term business growth.
• Track potential opportunities.
• Provide accurate business opportunity tracking and statuses for executive and corporate staff review and awareness
• Maintains awareness on upcoming Requests for Information (RFI's), Requests for Proposals (RFP's), Draft and final RFP dates schedules and releases.
• Identifies and/or logs opportunities for business expansion.
• Experience in MS Office Suite; Word, Excel, and PowerPoint, as well as experience in SharePoint.

Finance Specialist - Administrative

• Assist Finance staff by performing administrative assignments.
• Reviews requests for payments, requisitions, purchase order and bills; processes documents for payment.
• Receives, verifies, and processes vendors invoices from various departments.
• Matches vendor invoices to the appropriate purchase order, reviews invoices for proper general ledger account numbers, authorized signatures, packing lists, and other required documentation. 
• Gathers, analyzes, and tabulates financial data, and prepares reports.
• Aids in Inputs, updates, reconciles, and maintains subsidiary ledgers, including accounts receivable, accounts payable, budget, and purchasing.
• Providing financial support for major acquisition programs.
• Respond to requests for information.
• Participates in special projects as needed.
• Various administrative duties.
• Accounting systems (Deltek, Unanet, etc.) experience strongly preferred.
• Other duties as assigned.

Information Technology (IT)

• To assist in the development and maintenance of corporate information systems.
• Strong working knowledge of end user support, SharePoint, MS365 Maintenance and Admin, and Network Administration. VLANS, Virtual Machines, Website administration.
• Performs installation, cabling connectivity, configuration, maintenance, modification/update and relocation of information systems including host computing resources, voice/data communication networks, personal computers/workstations, peripheral hardware/software, and other computing equipment.
• Experience and working knowledge of firewalls, routers and network integrated platforms.
• Troubleshoots and repairs malfunctions by adjusting, aligning or modifying cabling or connectivity using hand or power tools.
• Tracks and monitors system and task status; data storage, retention and retrieval; and review and audit system functions.
• Maintains help desk: provides technical assistance, guidance, training and system documentation for system users.
• Performs system back-ups on a regularly scheduled basis. Maintains system security.
• Records operating and down time of system. Maintains a spares inventory to prevent or shorten system down time. Monitors service of vendors.
• Monitors, evaluates and recommends vendor products and services. Negotiates and places orders with common carriers.
• Performs other duties as required.

Contracts 

Secret clearance may be required. Contracts will oversea contracts policies, procedures, methods, operating practices and performance standards for assigned programs. Essential Job Functions would include but not limited to:

• Analyzes requirements of work load to plan work tasks. 
• Schedules and assigns duties based upon evaluation of their knowledge and current priorities through planned weekly coordination meetings.
• Reports status to Corporate Leadership through scheduled weekly staff meetings. 
• Develops strategies with management to ensure competitive and profitable proposals.
• Manages continuous improvement of the department within the Quality Management System (ISO 9001, AS9100) and assigned Key Performance Indicators (KPIs).
• Reviews and analyzes complex solicitations, budgetary estimates and price proposals following labor, taxation, commercial and other applicable laws to determine reasonableness of prices, proposal terms and conditions. • Institutes quality assurance and quality control procedures to ensure the quality of work performed meets regulatory, contract and Company requirements. Provides reports according to Company requirements.
• Negotiates specifications, statements of work, terms and conditions and price of complex contracts or contract changes for CONUS and OCONUS requirements.
• Supervises training of new personnel to assure compliance with government regulations and codes. 
• 3-5 years of experience in the Government Contracting Industry.

Program Managers

The position requires a secret clearance. Essential Job Functions would include but not limited to:

• Responsible for supervision of all contract/functional personnel.
• Manages business and assigned functional activities.
• Establishes work breakdown structures, coordinates and monitors schedule and cost elements of the program.
• Organizes, directs and coordinates planning and all contract support activities.
• Resolves functional, scheduling and cost issues and serves as the primary point of contact between the Government and various elements of the Contract.
• Ensures compliance with task specifications and contract provisions.
• Makes binding decisions for the Company with coordination of COO. 
• Provides leadership to team members under specific program.
• Excellent Microsoft Office skills, especially for Outlook, MS TEAMS, GO-To Meeting, Word, Excel, PowerPoint, Adobe, SharePoint use.

Engineering (various disciplines)

• Accepting resumes in all Engineering disciplines.

Accounting

Experienced Staff Accountant that will be responsible for providing accounting expertise in various areas of the accounting department. UNANET experience is preferred. Essential Job Functions would include but not limited to:

• Process Accounts Payable for Vendor/Subcontractor invoices.
• Review and process Travel Expense Reports.
• Assist with payroll via Unanet and Ultimate Kronos Group (UKG) Software.
• Preparation of direct and indirect budgetary data.
• Assist in Year End and Month End Close process, taxes, financial reconciliations, journal and working with external auditors.
• Serve as backup for Monthly Invoicing and Account Receivable.

• Prepare financial statements and produce budget according to schedule.

• Preparation of Incurred Cost Submissions.

• Reviews and approves invoices according to contractual guidelines utilizing Costpoint 7.0, compares actual costs to system generated Project Status Reports, and analyzes cost variances.

• Responsible for timely monthly, quarterly and yearly financial reports.

• Analyzes costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses.

• Verifies and posts transactions to GL.

• Monitors receivable transactions to ensure a timely receipt date.

• Other duties as assigned.

Facility Security Officer (FSO)

Secret clearance is required. To perform assignments and provide support in the varying functional areas of security administration.  Essential Job Functions would include but not limited to:

• Processes employees for security clearances by use of e-QIP through the JPAS.
• Obtains and verifies information such as name, date of birth, citizenship, physical description and type of security clearance. Maintains record of badges issued, lost and reissued.
• Prepares security forms for terminating employees. Maintains SPOT system for Corporate, which provides the US Government (USG) with information to obtain Letter of Authorization (LOA) for SPS personnel deploying/traveling OCONUS. Coordinates Defense Security Service (DSS) security inspections.
• Conducts mid cycle self-inspections. Identifies, investigates and corrects security violations and discrepancies, making recommendations to management on methods to preclude re occurrences.
• Handles all procedures and policies regarding visitor control within facility IAWNISPOM and DoD Regulations under USG requirements.
• Approves outgoing visit authorization requests(VARS) and reviews incoming visit requests.
• Provides annual security briefings to Company personnel IAWNISPOM.
• Coordinates security matters with Department of Defense representatives and other security personnel. 

Human Resources (HR)  

HR experience in a government contracting environment preferred.   Essential Job Functions would include but not limited to:

• Maintains resumes of current employees
• Coordinates development of offers.
• Train hiring managers on use of the applicant tracking system.
• Assists managers in creating job descriptions for new positions.
• Maintains knowledge of Company policies and procedures.
• Participates in annual AS9100 quality audits.
• Assist in response to Government proposals.
• Conducts New-Employee Orientation sessions and exit interviews as needed.
• Assists with HR projects and company events.
• Maintains I-9 files.
• Creates and maintains reports as needed.
• Other duties as assigned.

Receptionist

Pay: $12.00 -$15.00 per hour

• • Greets and controls both access and security of the corporate facility lobby for all visitors.
  • Ensures visitors use valid identification and properly sign in and out electronically.
  • Issues all visitor badges.
  • Issues temporary badges to SPS and MSSI employees who have forgotten their badge. Records employee's name, employee number and date of issue in log. Performs a weekly badge inventory. Provides a copy to the Facility Security Officer (FSO).
  • Operates telephone system (answer, connect and transfer calls, taking messages, etc.).
  • Responsible for reserving and maintaining conference room schedule(s).
  • Receive/send postal mail and packages, sort and deliver mail to appropriate personnel.
  • Assist the HR department with various administrative duties to include but not limited to, filing, recording personnel requests, printing documents, creating job announcements for social media posting, gathering data.
  • Order various supplies and put together welcome goodie bags for new hires.
  • Maintain and ensure the refrigerator, coffee, snacks, etc. are properly stocked.
  • Execute event coordination and assist in organizing activities for community outreach as needed.
  • Individual must comply with all ISO Standards and requirements.
  • Maintain electronic personnel files, scanning documents, etc.
  • Computer and typing skills including knowledge on use of Outlook, Excel, Word, PowerPoint (SharePoint is a bonus).
  • Other duties as assigned in support of corporate staff and/or employees.

  EDUCATION and EXPERIENCE: High School diploma or GED, and 2 years related experience. Preferred experience working in Government Contracting environment, but not required.

  SKILLS:

  Must be able to work independently and detail oriented and organized, must be able to multitask. Excellent customer service experience, organizational skills and effective written and oral communication skills required. Professional working knowledge of MS Office tools to include Outlook, Word and Excel. Must understand and comply with company Policies and Procedures.

  PHYSICAL DEMANDS:

  While performing the duties of this job the employee is required to stand, walk and sit. Must have basic computer skills as described. May occasionally be required to lift up to 50 pounds.

  SECURITY CLEARANCE

  None required.

Some travel may be required on various positions.