Accounts Payable Coder Jobs (NOW HIRING)

Job Title: Accounts Payable Specialist
Job Description
This Accounts Payable Specialist role focuses on managing the full accounts payable cycle in a high-volume environment, handling up to 1,500 invoices per month. You will review, code, and process invoices, perform purchase order and three-way matching, and support process improvements and automation initiatives. The position offers comprehensive training, strong benefits, and the opportunity to work in a collaborative, team-oriented setting.
Responsibilities

• Manage the full cycle accounts payable desk, ensuring accurate and timely processing of vendor invoices.
• Review invoices for appropriate general ledger coding, proof of product or service delivery across multiple office locations, and correct sales tax charges.
• Perform purchase order matching and three-way matching to verify quantities, pricing, and receipt of goods or services.
• Prioritize payment of invoices based on vendor terms and company policies to maintain positive vendor relationships.
• Monitor and manage an electronic inbox for incoming invoices and related documentation.
• Process monthly employee expense reports, ensuring proper documentation and compliance with company guidelines.
• Determine and assign appropriate general ledger codes using the Chart of Accounts.
• Reconcile monthly vendor statements, identify discrepancies, and resolve issues with vendors promptly.
• Handle high-volume invoice processing, up to approximately 1,500 invoices per month, while maintaining accuracy and attention to detail.
• Prepare and process accounts payable checks to vendors in accordance with payment schedules.
• Process credit card transactions and perform accurate data entry for related expenses.
• Complete electronic fund transfers (EFT) for vendor payments using the organization's ERP system.
• Assist with accounts payable accruals and support month-end close activities as needed.
• Collaborate with internal teams to support automation, implementation, and process improvement initiatives within accounts payable.
• Maintain clear and professional written and verbal communication with vendors and internal stakeholders.
• Ensure compliance with internal controls and established accounts payable procedures.
• Utilize Excel, including pivot tables and lookup functions, to analyze and reconcile accounts payable data.
• Work effectively as part of a department of approximately 15 people, contributing to a cooperative and respectful team environment.

Essential Skills

• Minimum of 2+ years of accounts payable experience, including exposure to a full cycle AP desk.
• Experience processing high-volume invoices, up to approximately 1,500 invoices per month.
• Demonstrated experience with purchase orders and three-way matching or batching.
• Ability to review invoices for appropriate general ledger coding, proof of product or service delivery, and correct sales tax.
• Proficiency in determining general ledger codes using a Chart of Accounts.
• Experience reconciling monthly vendor statements and resolving discrepancies.
• Hands-on experience with accounts payable accruals and vendor check processing.
• Ability to process credit card transactions and perform accurate data entry.
• Experience completing electronic fund transfers (EFT) for vendor payments.
• Strong Excel skills, including pivot tables and VLOOKUP or similar lookup functions.
• Familiarity with ERP systems; experience with Microsoft Dynamics or similar platforms.
• Excellent written and verbal communication skills for interacting with vendors and internal stakeholders.
• Strong attention to detail and accuracy in a high-volume, deadline-driven environment.
• Ability to prioritize tasks based on vendor terms and business needs.
• Comfort working fully onsite in an office environment.

Additional Skills & Qualifications

• Experience with accounts payable automation, implementation, and process improvement initiatives.
• Background in vendor relationship management and maintaining positive vendor partnerships.
• Exposure to manufacturing or product-based environments is helpful but not required.
• Experience supporting month-end close activities from an accounts payable perspective.
• Ability to work effectively within a team of approximately 15 people and contribute to a collaborative culture.
• Comfort working with different ERP systems beyond Microsoft Dynamics.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced setting.

Work Environment
The role is fully onsite in a clean, well-maintained manufacturing facility that produces a variety of commercial doors. You will work in an office environment within this facility, using an ERP system (currently Microsoft Dynamics, though experience with other systems is welcome) and Excel for daily accounts payable tasks. The department consists of about 15 team members, fostering a family-oriented culture where everyone is a team player, approachable, and respectful. The organization emphasizes collaboration, supportive management, and a positive, easy-to-work-with atmosphere. A comprehensive training program is provided, along with healthcare, dental, vision coverage, 401(k), and paid time off, creating a stable and attractive work setting focused on professional growth and teamwork.
Job Type & Location
This is a Contract position based out of Irvine, CA.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Irvine,CA.
Application Deadline
This position is anticipated to close on Jul 16, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.