Accounts Payable Assistant Jobs in Ladera Ranch, CA

Job Description

The Accounts Payable Specialist will manage the full-cycle accounts payable process in a high-volume environment, ensuring accurate and timely processing of invoices, expense reports, and vendor payments. This role requires strong attention to detail, excellent communication skills, and the ability to work collaboratively within a supportive, team-oriented accounting department.

Responsibilities include:

• Manage a full-cycle accounts payable desk with responsibility for all stages of the AP process.
• Review invoices for appropriate general ledger (GL) coding, sales tax accuracy, and proof of product or service delivery across various office locations.
• Perform purchase order (PO) matching, including 3-way matching and batching of invoices, POs, and receiving documents.
• Prioritize payment of invoices based on vendor terms to ensure timely and accurate payments.
• Monitor and manage an electronic inbox for incoming invoices and related AP correspondence.
• Process monthly employee expense reports in accordance with company policies.
• Reconcile monthly vendor statements, research discrepancies, and resolve issues in a timely manner.
• Handle high-volume invoice processing of up to approximately 1,500 invoices per month.
• Prepare and process accounts payable checks to vendors, including AP accruals as needed.
• Complete and process electronic fund transfers (EFTs) and support credit card processing and related data entry.
• Assist with month-end close activities related to accounts payable as needed.
• Support process improvement, automation, and implementation initiatives within the accounts payable function.
• Maintain strong vendor relationships through professional and timely communication.
• Communicate effectively with internal stakeholders, demonstrating excellent written and verbal communication skills.

Qualifications:

• 2+ years of experience in full-cycle accounts payable
• Ability to process 300+ invoices weekly with experience in 3-way matching
• Experience with applying coding to the correct GL
• Proficient with Excel (pivot tables and VLOOKUPS)
• Bachelor's degree in accounting, finance, economics, or other related field of study, nice to have!

This is a Contract position based out of Irvine, CA.

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Irvine,CA.

This position is anticipated to close on Aug 20, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.