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Position Title: Finance Assistant Trainee

Location: Nelson Mazda Murfreesboro

Employment Type: Part Time

Position Overview:  We are looking for a driven and detail-oriented Finance Assistant Trainee to become an integral part of our team. This role demands exceptional attention to detail and the ability to thrive in a fast-paced environment with multiple dynamic priorities. The Finance Assistant Trainee plays a critical role in ensuring the efficient execution of financial processes, deal structuring, and delivering outstanding customer satisfaction for both New Mazda and Pre-Owned Vehicle transactions.

The ideal candidate will demonstrate a commitment to accuracy, promote effective cross-departmental collaboration, and contribute to creating an exceptional experience for both customers and employees.

Key Performance Indicators (NPI):

• Ensure each deal is 100% complete with all signed documentation, lender stipulations met, and all money collected.

• Ensure that each deal is completed within a specific given time frame to ensure guest satisfaction.

• Ensure tag related documentation is complete and correct at the time of sale

• Maintain a Sales Sales Satisfaction Score above 93%

• Achieve 95%+ Connected Services penetration

• Submit all deals to the office with full completion and accuracy

Primary Responsibilities:

• Verify all sales for correct emails, addresses, rebates, and RDR types

• Gain proficiency in finance systems (Dealertrack, DT DMS, etc.) and contract types (Purchase, Lease, Business, E-Contracting)

• Rehash rates, deal structures, and product purchases with bank representatives

• Ensure all deal documents meet checklist requirements and data accuracy

• Collaborate effectively with sales and accounting teams

• Follow up with bank funding departments to finalize contracts in transit

• Submit deal structures and credit applications to lenders for approval

• Minimize delays in accounting with complete and accurate paperwork

• Expedite customer wait times by promptly submitting necessary terms

• Maintain up-to-date knowledge of lender policies and maximums

• Greet customers promptly and professionally

• Process down payments via cash, check, or credit and ensure proper receipt

• Complete month-end close processes, ensuring all deals are submitted to accounting by the second business day at noon

• Work with Client Advisors to collect all required stipulations for non-funded deals

• Maintain adequate supplies of necessary hard copy documents

• Scan all deal documents into the DMS system

• Verify all deal jacket documents required for funding are present before submission to accounting

• Ensure accurate information for obtaining customer plates without delays

• Facilitate customer request cancellations by completing appropriate documentation

• Conduct A2Z menu presentations to maximize ancillary product offerings

Core Values:

• Attitude of Excellence: Demonstrate a commitment to high standards and superior performance

• Loyalty: Build and sustain trust within the team and with our customers

• Character: Uphold integrity and accountability in all responsibilities

Qualifications:

• 4 year college degree preferred

• Strong knowledge of finance systems and contract processes

• Exceptional attention to detail and organizational skills

• Excellent communication and collaboration abilities

• Ability to work efficiently in a fast-paced environment

What We Offer:

• Opportunities for professional growth and development

• A supportive and dynamic work environment.

• Full paid training

Application Process: If you meet the qualifications and are excited to contribute to a high-performing team, we invite you to apply. Please submit your resume and cover letter detailing your relevant experience and why you’re the right fit for this position.

Acknowledgments: By applying, you acknowledge and agree to perform the duties, achieve the outcomes, and uphold the standards outlined in this position.

Employer Commitment: We are committed to providing the resources, training, and support necessary to help you succeed in this role.

Nelson Auto Group is an Equal Opportunity Employer

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.