This position reports to our Controller
On Premise / Not Hybrid / Not Remote
Location: West Palm Beach Support Center
Salary commensurate with Experience
Job Summary
Provide day-to-day support to the accounting team with primary responsibility for accounts payable, accounts receivable, collections, vendor management, and assistance with bi-weekly payroll processing. Ensure accurate, timely processing of invoices, payments, and reconciliations and maintain positive vendor and internal relationships.
Primary Responsibilities
- Scan vendor invoices into the general ledger; verify proper approvals and resolve invoice discrepancies.
- Manage vendor relationships: answer inquiries, research and resolve billing issues, and maintain vendor files.
- Monitor and clear weekly invoice-hold reports; release approved invoices for payment to ensure on-time settlements.
- Maintain and reconcile bakery cash-sales and employee-lunches AR accounts; perform collections and post receipts.
- Review and process employee expense reports and corporate credit card transactions.
- Assist with bi-weekly payroll processing (data entry, payroll file prep, and basic payroll reconciliation).
- Support month-end close tasks related to AP/AR (reconciliations, accruals, and journal entries) as needed.
- Maintain compliance with company policies, internal controls, and safety standards.
Qualifications
Required
- Associate degree in accounting, bookkeeping, or equivalent work experience.
- 1-3 years' experience in AP/AR and basic payroll duties (service/restaurant industry experience a plus).
- Proficient with Microsoft Excel, Word, and Outlook.
- Strong communication and customer service skills.
- Detail-oriented, organized, able to multi-task, and work independently with minimal supervision.
- Demonstrated problem-solving skills and initiative.
Preferred
- Experience with Restaurant365 or similar restaurant/ERP systems.
Physical requirements
- Medium work: occasional lifting/moving up to 30 lbs, frequent up to 20 lbs.
- Ability to move throughout the office and operate standard office equipment (PC, copier, fax).
- Ability to reach, bend, crouch, stand, sit, twist, and communicate effectively.