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Accounting Administration Assistant Jobs (NOW HIRING)

Eagle 1 Mechanical, Inc.

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Accountant Assistant

Woodside, NY · On-site

$60K - $70K/yr

  • Retirement

  • PTO

Seeking a dependable Accountant Assistant to support billing, collections, payment tracking ... and accounting administration for our construction projects. $60K starting salary with recent ...

Benton & Associates

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Administration Assistant / Bookkeeper

Carlisle Barracks, PA · On-site

$40K - $48K/yr

Our company is currently seeking ​an Administration Assistant / Bookkeeper to join our team! You ... Obtain primary financial data for accounting records * Compute and record numerical data * Check ...

My Office Apps

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Administration Assistant

Irvine, CA · On-site

$23 - $27/hr

  • Medical

  • Dental

  • Vision

  • PTO

Support contract preparation and sales administration tasks Marketing Department Support * Create ... Light accounting- Invoicing and bills * Assist with research, reporting, and process documentation

Staffing LLC

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Administration Assistant

San Antonio, TX · On-site

$16 - $18/hr

Experience with QuickBooks or similar accounting software * Bilingual abilities to serve diverse ... Assistant where your organizational talents will shine! Bring your positive attitude, technical ...

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Accounting Administration Assistant information

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How much do accounting administration assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for accounting administration assistant in the United States is $22.08, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $24.52 per hour, depending on experience, location, and employer.

What is an accounting administration assistant?

Accounting administration assistants are professionals who support the accounting and finance departments of an organization by performing administrative and clerical tasks. Their duties often include processing invoices, managing financial records, preparing reports, reconciling accounts, and assisting with payroll. They ensure that daily operations in the accounting office run smoothly by providing support to accountants and other financial staff. Attention to detail, organizational skills, and proficiency with accounting software are important qualities for this role.

What are the key skills and qualifications needed to thrive as an accounting administration assistant, and why are they important?

To thrive as an Accounting Administration Assistant, you need strong numerical accuracy, organizational skills, and a basic understanding of accounting principles, often supported by a diploma or certificate in accounting or business administration. Familiarity with accounting software (such as QuickBooks or Sage), Microsoft Excel, and office management systems is typically required. Attention to detail, time management, and effective communication are soft skills that set top performers apart in this role. These competencies are crucial for ensuring accurate financial records, smooth office operations, and reliable support for accounting teams.

What are some common challenges faced by accounting administration assistants, and how can they be managed effectively?

Accounting Administration Assistants often juggle multiple tasks, such as processing invoices, maintaining financial records, and supporting senior accountants, which can lead to tight deadlines and the need for strong organizational skills. One common challenge is managing large volumes of data while ensuring accuracy and compliance with financial regulations. Staying organized with digital tools, regularly communicating with team members, and seeking clarification when needed can help manage these challenges. Additionally, proactively learning new accounting software and procedures can ease the transition during busy periods and system updates.

What is the difference between Accounting Administration Assistant vs Bookkeeper?

AspectAccounting Administration AssistantBookkeeper
CredentialsBasic accounting or administrative certificationsBookkeeping certification or experience
Work EnvironmentOffice setting, supporting accounting teamsOffice or remote, managing financial records
Employer & IndustryBusinesses, accounting firms, finance departmentsSmall to medium businesses, accounting services
Search & Comparison IntentUnderstanding administrative support roles in accountingManaging financial records and transactions

The main difference is that an Accounting Administration Assistant provides administrative support within accounting teams, focusing on tasks like data entry and document management. A Bookkeeper handles financial record-keeping, including transactions and reconciliations. Both roles often require similar certifications and are found in similar work environments, but their core responsibilities differ.

What cities are hiring for Accounting Administration Assistant jobs?

Cities with the most Accounting Administration Assistant job openings:

What are the most commonly searched types of Accounting Administration jobs?

The most popular types of Accounting Administration jobs are:

What states have the most Accounting Administration Assistant jobs?

States with the most job openings for Accounting Administration Assistant jobs include:

Accounting Administration Assistant jobs near you
Infographic showing various Accounting Administration Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,928 per year, or $22.1 per hour.

Private Equity, Fund Accounting & Administration, Assistant Vice President

State Street Global Advisors

Quincy, MA • Hybrid

$90K - $157K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 10 days ago

Job description

Job Description

Who we are looking for

State Street is an industry leader in providing administrative fund services to both Hedge Fund and PrivateMarketmanagers within our Alternative Investment Solutions business group. Our Private Creditteam delivers customized service solutions for investment funds that have closed end structures and a variety of portfolio investments. This opportunity uniquely offers candidates the opportunity to service hybrid hedge and private equity products for industry leading asset managers. The PE NAV role is the hub in the delivery of administrative services. Employees interact daily with functional teamsincluding;trade operations, investor services, custody, tax, and financial reporting locally and in globally diverse locations.

Why this role is important to us

The team you will be joining is a part of International Fund Services (IFS),acquiredby State Street in July 2002. IFS, also known as Alternative InvestmentSolutionsis a recognized industry-leading provider of fund accounting, fundadministrationand risk services to Hedge Funds and Private Market Funds. These services are fully integrated to provide complete end-to-end solutions that span the front-, middle- and back-office requirements of institutional investors.

Join us if making your mark in the alternative investment industry from day one is a challenge you are up for.

What you willbe responsible for

As Fund Accounting & Administration, AVP you will

  • Manage a growing team of financial services professionals in the production and delivery of accounting and administrative services for one or more alternative investment client relationships.

  • Primarily responsible for the allocation of income to investors, determination of management and incentive feesin accordance withthe waterfall provisions, and processing capital events such as capital calls and distributions.

  • Responsible for the portfolio and fund level accounting fornumerousfunds including the review and approval of monthly or quarterly net asset value reporting.

  • Lead the onboarding of existing client funds and the launch of new funds.

  • Demonstrate an unrelenting commitment to clientsatisfaction.

  • Ensure adherence with internal policies and procedures and compliance with external governing regulations.

  • Design and champion technology solutions to address the complex reporting and data requirements of clients.

  • Proactivelyidentifyandparticipatein cross-sell opportunities.

  • Participate in strategic working groups within the organization to improve processes and our operating model.

  • Recruit, hire, train, motivate, and develop staff to realize their full

What we value

These skills will help you succeed in this role

  • Strong critical thinking, problem solving, anddecision makingskills

  • Good interpersonal skills

  • Attention to detail

  • Effective time management

Education & Preferred Qualifications

  • Bachelor's degree in Accounting or Finance

  • At least 5 to 6 years of PrivateMarketexperience

  • Experience with alternative investment asset classes, complex fundstructuresand fee calculations desired

  • Highly effective communication and management skills

  • Ability to thrive and function in ahigh pressuredeadline driven environment

  • CPA qualification isfavourablebut notrequired

  • Experience with Investran or Genevafavourablebut notrequired

Salary Range:

$90,000 - $157,500 Annual

The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.

Employees are eligible to participate in State Street's comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.

For a full overview, visit https://hrportal.ehr.com/statestreet/Home.

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you'll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

Discover more information on jobs at StateStreet.com/careers

Read our CEO Statement

Job Application Disclosure:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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