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Accounting Administration Assistant Jobs (NOW HIRING)

Vaya Space

Accounting Coordinator

Cocoa, FL · On-site

Financial Administration * Assist with monthly financial close. * Maintain accounting records within Financial System. * Process expense reports and company credit card reconciliations. * Support ...

Way Out West Realty

Administration Assistant

Las Vegas, NV · On-site

$16.75 - $22.75/hr

As an Administration Assistant, you will play a vital role in supporting our day-to-day operations ... Strong electronic bookkeeping and accounting experience * Proficiency in Microsoft Office ...

Snelling Staffing

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Administration Assistant

Roseville, MI · On-site

$18 - $22/hr

... familiarity with basic accounting preferred Finance Clerk / Receptionist Tasks: * Provide ... Backup cell phone administration duties * Monthly banking duties and backup bank deposits * Support ...

Snelling Staffing

Be Seen First

Administration Assistant

Roseville, MI · On-site

$18 - $22/hr

... familiarity with basic accounting preferred Finance Clerk / Receptionist Tasks: * Provide ... Backup cell phone administration duties * Monthly banking duties and backup bank deposits * Support ...

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Accounting Administration Assistant information

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How much do accounting administration assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for accounting administration assistant in the United States is $22.08, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $24.52 per hour, depending on experience, location, and employer.

What is the difference between Accounting Administration Assistant vs Bookkeeper?

AspectAccounting Administration AssistantBookkeeper
CredentialsBasic accounting or administrative certificationsBookkeeping certification or experience
Work EnvironmentOffice setting, supporting accounting teamsOffice or remote, managing financial records
Employer & IndustryBusinesses, accounting firms, finance departmentsSmall to medium businesses, accounting services
Search & Comparison IntentUnderstanding administrative support roles in accountingManaging financial records and transactions

The main difference is that an Accounting Administration Assistant provides administrative support within accounting teams, focusing on tasks like data entry and document management. A Bookkeeper handles financial record-keeping, including transactions and reconciliations. Both roles often require similar certifications and are found in similar work environments, but their core responsibilities differ.

What are the key skills and qualifications needed to thrive as an Accounting Administration Assistant, and why are they important?

To thrive as an Accounting Administration Assistant, you need strong numerical accuracy, organizational skills, and a basic understanding of accounting principles, often supported by a diploma or certificate in accounting or business administration. Familiarity with accounting software (such as QuickBooks or Sage), Microsoft Excel, and office management systems is typically required. Attention to detail, time management, and effective communication are soft skills that set top performers apart in this role. These competencies are crucial for ensuring accurate financial records, smooth office operations, and reliable support for accounting teams.

What are accounting administration assistants?

Accounting administration assistants are professionals who support the accounting and finance departments of an organization by performing administrative and clerical tasks. Their duties often include processing invoices, managing financial records, preparing reports, reconciling accounts, and assisting with payroll. They ensure that daily operations in the accounting office run smoothly by providing support to accountants and other financial staff. Attention to detail, organizational skills, and proficiency with accounting software are important qualities for this role.

What are some common challenges faced by Accounting Administration Assistants, and how can they be managed effectively?

Accounting Administration Assistants often juggle multiple tasks, such as processing invoices, maintaining financial records, and supporting senior accountants, which can lead to tight deadlines and the need for strong organizational skills. One common challenge is managing large volumes of data while ensuring accuracy and compliance with financial regulations. Staying organized with digital tools, regularly communicating with team members, and seeking clarification when needed can help manage these challenges. Additionally, proactively learning new accounting software and procedures can ease the transition during busy periods and system updates.
What cities are hiring for Accounting Administration Assistant jobs? Cities with the most Accounting Administration Assistant job openings:
What are the most commonly searched types of Accounting Administration jobs? The most popular types of Accounting Administration jobs are:
What states have the most Accounting Administration Assistant jobs? States with the most job openings for Accounting Administration Assistant jobs include:
Accounting Administration Assistant jobs near you
Infographic showing various Accounting Administration Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 93% Full Time, 3% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,928 per year, or $22.1 per hour.
Accounting Coordinator

Accounting Coordinator

Vaya Space

Cocoa, FL • On-site

Full-time

Posted 3 days ago

Job description

Salary: $50,000.00

Accounting Coordinator

Summary

Vaya Space is a privately owned space and defense company headquartered on Floridas Space Coast. We are advancing patented vortex-hybrid engine technology to deliver propulsion systems that meet the highest standards of safety, affordability, and sustainability. In the commercial market, our Dauntlesslaunch vehicle provides reliable and cost-effective access to orbit. In defense, our hybrid propulsion systems support next-generation tactical, hypersonic, and missile defense applications.

The Accounting Coordinator is responsible for managing the day-to-day financial and administrative functions of the machine shop, including accounts payable, accounts receivable, invoicing, collections, payroll support, and office administration while ensuring accurate financial records and excellent customer service.


We are a fast-paced, mission-driven team tackling some of the hardest problems in aerospace. Success at Vaya requires personal leadership, strong technical skills, and meticulous attention to detail. Every team member contributes across disciplines, stepping up where needed to drive innovation forward.


If you want to make an impact and help shape the future of space and defense, Vaya Space is the place to do it.

Travel Required

Up to 10%

Required Security Clearance

None (ITAR Eligible)


Essential Duties and Responsibilities

Accounts Receivable

  • Generate customer invoices.
  • Monitor outstanding receivables.
  • Follow up on past-due invoices.
  • Maintain customer payment records.
  • Process customer deposits and payments.
  • Reconcile customer accounts.

Accounts Payable

  • Process vendor invoices.
  • Match purchase orders, receipts, and invoices.
  • Prepare weekly payment runs.
  • Maintain vendor records.
  • Resolve invoice discrepancies.
  • Track vendor credits.

Financial Administration

  • Assist with monthly financial close.
  • Maintain accounting records within Financial System.
  • Process expense reports and company credit card reconciliations.
  • Support budgeting and reporting activities.
  • Assist external auditors and accountants as required.
  • Manage Fixed Assets

Administrative Support

  • Maintain office files and records.
  • Coordinate incoming and outgoing correspondence.
  • Support onboarding paperwork and employee records.
  • Assist with document control and administrative tasks.
  • Coordinate office supplies and facility-related purchases.

Reporting

  • Produce AR aging reports.
  • Produce AP aging reports.
  • Monitor cash collection metrics.
  • Support management reporting requirements.

Qualifications

  • 2-5 years of AP/AR or accounting administration experience.
  • Experience with ERP systems (NetSuite, QuickBooks, or similar).
  • Strong Excel skills.
  • Strong organizational and communication skills.
  • High attention to detail.
  • To comply with U.S. export regulations, such as the International Traffic in Arms Regulations and the Export Administration Regulations you must (a) be a U.S. Person as defined under those regulations, which includes U.S. citizens, U.S. nationals, lawful permanent residents of the U.S., and protected individual as defined by 8 U.S.C. 1324b(a)(3), or (b) otherwise be eligible to obtain the required authorizations from the U.S. Department of State or U.S. Department of Commerce, as appropriate

Preferred Skills and Education

  • Associate's degree in accounting (preferred).
  • Manufacturing environment experience.
  • Understanding of purchase orders and job costing.
  • Familiarity with ProShop and QuickBooks