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Academic Records Assistant Jobs in Michigan (NOW HIRING)

University of Michigan

Academic Advisor

Ann Arbor, MI · On-site

$60K - $75K/yr

... Assist and serve as a contact for students with unanticipated time-sensitive situations ... Academic Progress, Records, and Degree Evaluation (20%): Use advising technology to schedule ...

Comstock Public Schools

Academic Coach

Kalamazoo, MI · On-site

Support follow-through with student support, accommodation plans, and 504's. * Assist in the ... Maintain records consistent with ethical and legal guidelines * Participate on the school-based ...

University of Michigan

Academic Advisor

Ann Arbor, MI · On-site

$56K - $59K/yr

... ). Assist students in their self-assessment of interests and skills pertinent to academic work, co ... Advising Communication and Technology Maintain timely and accurate records of interactions with ...

Comstock Public Schools

Academic Coach

Kalamazoo, MI · On-site

Support follow-through with student support, accommodation plans, and 504's. * Assist in the ... Maintain records consistent with ethical and legal guidelines * Participate on the school-based ...

Detroit Community Schools

Academic Dean

Detroit, MI

... Assist with the development and implementation of school policies and procedures related to ... track record of fostering positive school culture and driving student achievement. ● Strong ...

Comstock Public Schools

Academic Coach

Kalamazoo, MI · On-site

Work with a team to develop a district-wide system to assist students in developing future career ... Maintain records consistent with ethical and legal guidelines * Participate on the school-based ...

Comstock Public Schools

Academic Coach

Kalamazoo, MI · On-site

Work with a team to develop a district-wide system to assist students in developing future career ... Maintain records consistent with ethical and legal guidelines * Participate on the school-based ...

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Academic Records Assistant information

What are the key skills and qualifications needed to thrive as an academic records assistant?

To thrive as an Academic Records Assistant, you need strong attention to detail, organizational skills, and familiarity with educational policies, typically supported by a high school diploma or associate degree. Proficiency in student information systems (such as Banner or PeopleSoft), data entry software, and Microsoft Office is commonly required. Excellent communication, problem-solving abilities, and discretion in handling confidential information make someone stand out in this role. These skills are essential to ensure accurate record-keeping, efficient processing of academic data, and compliance with institutional and legal standards.

What is an academic records assistant?

Academic Records Assistants are administrative professionals who manage, process, and maintain student academic records at educational institutions. Their responsibilities typically include updating transcripts, processing enrollment and degree verifications, ensuring data accuracy, and assisting students and staff with record-related inquiries. They play a vital role in upholding the integrity and confidentiality of academic records while supporting the institution’s registration and graduation processes.

What is the difference between Academic Records Assistant vs Registrar Assistant?

AspectAcademic Records AssistantRegistrar Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary coursework
Work EnvironmentEducational institutions, handling student records and data entryEducational institutions, assisting with student registration and record management
Employer & IndustrySchools, colleges, universitiesSchools, colleges, universities
Search & Comparison IntentYesYes

The Academic Records Assistant primarily manages student records, transcripts, and data entry within educational institutions. In contrast, the Registrar Assistant supports broader registration processes, scheduling, and administrative tasks related to student enrollment. While both roles work closely in academic administration, the Academic Records Assistant focuses more on maintaining and updating student data, whereas the Registrar Assistant handles registration logistics and student services.

What are some common challenges faced by academic records assistants and how can they be managed effectively?

Academic Records Assistants often encounter challenges such as managing large volumes of confidential student data, ensuring accuracy under tight deadlines, and adapting to frequent updates in institutional policies or software systems. To handle these challenges, it's important to develop strong attention to detail, maintain organizational skills, and stay current with training on records management systems. Effective communication and collaboration with registrars, faculty, and other administrative staff also help in resolving discrepancies efficiently and maintaining smooth workflow.

What are the most commonly searched types of Academic Records jobs in Michigan?

The most popular types of Academic Records jobs in Michigan are:

What are popular job titles related to Academic Records Assistant jobs in Michigan?

For Academic Records Assistant jobs in Michigan, the most frequently searched job titles are:

What job categories do people searching Academic Records Assistant jobs in Michigan look for?

The top searched job categories for Academic Records Assistant jobs in Michigan are:

Academic Records Assistant jobs near you
Infographic showing various Academic Records Assistant job openings in Michigan as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 14% Part Time, 2% Temporary, 4% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Academic Administrative Assistant

THE LEONA GROUP

Okemos, MI

$16.50 - $22/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

Description

The Academic Administrative Assistant provides administrative and operational support to the Vice President of Academics and the Academic Department. This position is responsible for coordinating communications, maintaining confidential records, preparing reports and correspondence, coordinating meetings with service providers and external partners, supporting compliance activities and assisting with the day-to-day administrative operations of the department. 


ESSENTIAL FUNCTIONS

Administrative Support

  • Provide administrative support to the Vice President of Academics.
  • Coordinate scheduling and communications with service providers, contract agencies, ISDs, and other external partners.
  • Prepare, review, and distribute correspondence, reports, presentations, spreadsheets, meeting agendas and other department documents.
  • Monitor and respond to routine departmental email inquiries.
  • Coordinate document routing, approvals and distribution.

Records & Compliance

  • Maintain confidential student, personnel and departmental records.
  • Enter and update data in department databases, spreadsheets and student information systems.
  • Assist with organizing and maintaining academic documentation and required compliance records.
  • Track required documentation and timelines to support state and federal compliance requirements.

Department Support

  • Serve as the primary administrative contact for the Academic Department.
  • Support communication between school staff, families, service providers, ISDs and outside agencies.
  • Compile information and prepare reports for audits, leadership meetings and departmental needs.

General Responsibilities

  • Maintain strict confidentiality of student, employee and organizational information.
  • Build positive working relationships with staff, families, school leaders and community partners.
  • Perform other duties as assigned to support the Vice President of Academic and departmental operations.

Requirements

  • Two (2) years of administrative support experience, preferably supporting a department or senior leader.
  • Excellent organizational, written, verbal and interpersonal communication skills.
  • Proficiency in Microsoft Office Suite, Google Workspace and standard office technology.
  • Ability to prioritize multiple assignments, maintain accuracy, meet deadlines and handle confidential information with discretion.

Preferred Qualifications

  • Experience working in a K-12 educational setting.
  • Experience supporting Academic or student services departments.
  • Familiarity with Academic processes, student information systems, or compliance reporting.

Benefits

The Leona Group offers a comprehensive benefits package for eligible employees. Benefits may include:

  • Medical, dental, and vision insurance
  • Employer-paid life insurance
  • Short-term and long-term disability coverage
  • 401(k) and Roth 401(k) Retirement Plan with employer contribution
  • Paid time off (PTO), vacation, and paid holidays
  • Employee Assistance Program (EAP)
  • Professional development opportunities
  • Additional voluntary benefits

Eligibility for benefits is based on employment status and plan guidelines.


Equal Employment Opportunity (EEO)

The Leona Group is an equal opportunity employer and is committed to providing equal employment opportunities for all applicants and employees.

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