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Academic Programs Coordinator Jobs in Kansas (NOW HIRING)

University of Kansas

Business Manager

Lawrence, KS

Coordinates with the Kansas University Endowment Association on fund management, including ... Ongoing university budget reductions and continued growth in academic programs and operations in ...

Colby Community College

Head Coach - Softball

Colby, KS · On-site

$43K - $55K/yr

... academic performance, and eligibility documents. * Manage the softball program budget responsibly, including purchasing, equipment inventory, and travel coordination. * Submit reports and ...

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Academic Programs Coordinator information

What does an academic programs coordinator do?

An Academic Programs Coordinator is responsible for managing and supporting the administrative aspects of academic programs within a college or university. This role often involves organizing course schedules, assisting faculty and students, coordinating program events, and ensuring compliance with institutional policies. Academic Programs Coordinators also help with student advising, program assessment, and communication between departments. Their work ensures that academic programs run smoothly and meet the needs of both students and staff.

What are the key skills and qualifications needed to thrive as an academic programs coordinator?

To thrive as an Academic Programs Coordinator, you need strong organizational skills, attention to detail, and a bachelor's degree in education, administration, or a related field. Familiarity with academic management software, student information systems, and scheduling tools is typically required. Excellent communication, problem-solving abilities, and the capacity to multitask are vital soft skills for success in this role. These skills ensure efficient program administration, effective communication with stakeholders, and the smooth operation of academic initiatives.

How does an academic programs coordinator typically collaborate with faculty and administrative staff?

As an Academic Programs Coordinator, you will serve as a key liaison between faculty, students, and administrative departments. You’ll frequently coordinate schedules, facilitate communication about program requirements or changes, and help organize academic events or workshops. Collaboration often involves working closely with department chairs and academic advisors to ensure smooth program operations and to address any issues that arise. This role requires strong interpersonal and organizational skills, as you’ll be managing multiple priorities and stakeholders on a daily basis.

What is the difference between Academic Programs Coordinator vs Academic Advisor?

AspectAcademic Programs CoordinatorAcademic Advisor
CredentialsBachelor's degree often required; certifications varyBachelor's degree typically required; some roles prefer certifications in counseling or advising
Work EnvironmentAdministrative offices, program development settingsStudent services offices, academic departments
Employer & Industry UsageUniversities, colleges, educational institutionsUniversities, colleges, high schools
Primary FocusDeveloping, managing academic programs and curriculaGuiding students on academic planning and course selection

While both roles support educational institutions, Academic Programs Coordinators focus on designing and managing academic programs, whereas Academic Advisors primarily assist students with academic planning and course choices. Understanding these distinctions helps clarify career paths and job expectations in the education sector.

What is the role of an academic programs coordinator?

An academic programs coordinator manages the development, implementation, and evaluation of educational programs within an institution. They coordinate curriculum planning, assist with accreditation processes, and support faculty and student needs, often using administrative tools like student information systems. Strong organizational and communication skills are essential for this role.

What are popular job titles related to Academic Programs Coordinator jobs in Kansas?

For Academic Programs Coordinator jobs in Kansas, the most frequently searched job titles are:

What job categories do people searching Academic Programs Coordinator jobs in Kansas look for?

The top searched job categories for Academic Programs Coordinator jobs in Kansas are:

What cities in Kansas are hiring for Academic Programs Coordinator jobs?

Cities in Kansas with the most Academic Programs Coordinator job openings:

Academic Programs Coordinator jobs near you

Office Coordinator - School of Health Professions (Nurse Anesthesia Education)

KUMC University of Kansas Medical Center

Kansas City, KS • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Department:SHP Nurse Anesthesia Education (NA)

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Nurse Anesthesia EducationPosition Title:Office Coordinator - School of Health Professions (Nurse Anesthesia Education)Job Family Group: Professional StaffJob Description Summary:The Office Coordinator provides routine administrative, clerical, and logistical support for the Nurse Anesthesia Education department. This position performs standardized, task based work to support academic operations, accreditation activities, and departmental administration under the direction of program leadership and senior administrative staff. The role is designed to absorb transactional duties, allowing senior level coordinators to focus on compliance critical, operational, and strategic responsibilities.Job Description:

Job Responsibilities

Administrative & Clerical Support

  • Perform routine data entry, record updates, and document maintenance in academic and administrative systems.

  • Prepare correspondence, forms, and standard communications using established templates.

  • Maintain electronic and physical filing systems in accordance with departmental and institutional requirements.

  • Assist with document formatting, copying, scanning, and distribution.

Scheduling & Logistical Support

  • Assist with scheduling meetings, classes, interviews, and events using departmental calendars.

  • Prepare meeting materials and agendas as directed.

  • Record meeting minutes and distribute materials.

  • Coordinate room reservations, audiovisual needs, and event logistics.

Academic & Student Support

  • Assist with academic record updates, evaluation distribution, and data entry related to student progress.

  • Support student onboarding and graduation processes through checklist completion and document preparation.

  • Respond to routine student, faculty, and staff inquiries and route complex issues to senior coordinators.

Accreditation & Compliance Support

  • Assist with preparation and organization of accreditation and regulatory documentation.

  • Maintain documentation repositories and ensure files are complete and accessible.

  • Support data collection activities under the direction of senior staff.

Financial & Operational Support

  • Initiate purchasing and travel requests in accordance with established procedures.

  • Track invoices, receipts, and expense documentation for review by senior coordinators.

  • Assist with supply ordering and inventory tracking.

  • Support payroll and timekeeping processes through data collection and submission preparation.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

  • Five (5) years of experience providing clerical or administrative support in an academic, healthcare, or office environment. Relevant education may be substituted on a year for year basis.

  • Experience managing multiple tasks and meeting deadlines.

Preferred Qualifications

Education: Associate's degree in a relevant field.

Work Experience:

  • Experience working in higher education or an academic health environment.

  • Familiarity with student information systems or learning management systems.

Skills

  • Organization.

  • Communication.

  • Detail oriented.

  • Computer skills.

  • Confidentiality.

  • Multi-tasking.

Required Documents

  • Resume

  • Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type: RegularTime Type: Full timeRate Type: Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:$28.20 - $38.35

Minimum

$28.20

Midpoint

$33.17

Maximum

$38.35

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